Administrative Assistant

Senior Administrative Assistant – New York, NY Position Overview LHH Recruitment Solutions is seeking an experienced, highly organized Senior Administrative Assistant to support five Managing Directors within a Capital Markets division. This temporary-to-permanent opportunity is ideal for an administrative professional who thrives in a fast-paced, professional environment and is comfortable managing complex calendars, coordinating meetings, arranging travel, and providing high-level support to multiple senior leaders. The ideal candidate will bring excellent communication skills, sound judgment, discretion, and the ability to manage competing priorities with accuracy and professionalism.

Key Responsibilities

• Provide comprehensive administrative support to five Managing Directors within the Capital Markets division.
• Manage complex calendars, coordinate scheduling, and arrange domestic and international travel as needed.
• Organize and coordinate internal and external meetings, both virtually and in person.
• Prepare, proofread, and distribute meeting materials, correspondence, and related documentation.
• Coordinate meeting logistics, including conference rooms, virtual meeting links, catering, attendee rosters, and building security lists.
• Assist with the planning and execution of occasional events involving members, regulators, policymakers, and other stakeholders.
• Prepare and submit monthly expense reports accurately and within established deadlines.
• Coordinate vendor documentation, payment requests, and internal administrative processes.
• Maintain confidential records and communications with professionalism and discretion.
• Build and maintain positive working relationships with executives, colleagues, and external stakeholders.
• Anticipate administrative needs, proactively resolve scheduling conflicts, and ensure timely follow-through on assignments.

Qualifications

• Bachelor's degree or 3+ years of professional administrative support experience.
• Previous experience supporting senior executives or multiple leaders strongly preferred.
• Experience in financial services, capital markets, or a similarly fast-paced corporate environment is a plus.
• Strong calendar management, meeting coordination, and travel arrangement experience.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
• Exceptional attention to detail and accuracy.
• High level of professionalism, confidentiality, and sound judgment.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Ability to work independently, anticipate needs, and collaborate effectively across departments.

Schedule & Additional Information

• Temporary Assignment: Five days per week onsite.
• Upon Permanent Conversion: Four days per week onsite.
• Flexible Start Times: Typical schedules may include 8:30 AM–5:30 PM or 9:00 AM–6:00 PM.
• Compensation: $30-35/hour; there will be an increase upon permanent hire

This is an excellent opportunity for an experienced administrative professional seeking to support senior leadership within a Capital Markets environment, with the potential for long-term employment.

Qualified candidates are encouraged to apply through LHH Recruitment Solutions.

Pay Details: $30.00 to $35.00 per hour

Search managed by: Renee Walker

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.