Accounts Payable Specialist

We are seeking an organized and dependable Accounts Payable Specialist to join a fast-paced accounting team. This individual will be responsible for processing invoices, maintaining accurate AP records, supporting check runs, and ensuring transactions are completed accurately and in accordance with established procedures. The ideal candidate has previous accounts payable, bookkeeping, or general accounting experience, is comfortable working with accounting technology, and can balance a high volume of repetitive processing with strong attention to detail.

Responsibilities

• Scan, review, and enter vendor invoices and supporting documents into the AP system.
• Process invoices accurately and efficiently while maintaining proper documentation for audit purposes.
• Route overhead invoices to the appropriate departments for coding and approval.
• Process recurring invoices, including utility invoices and other regularly coded expenses.
• Maintain organized electronic invoice and payment records.
• Support twice-weekly check runs, including matching checks to supporting documentation, stuffing checks, and preparing payments for mailing.
• Use PDF editing software to organize and manipulate scanned invoice documentation as needed.
• Work between interconnected accounting and document-management systems to ensure information is processed correctly.
• Identify missing invoices, documentation, or coding information and follow up as needed.
• Maintain an organized workflow and consistently meet AP processing deadlines.
• Assist with additional accounts payable and bookkeeping responsibilities as assigned.

Qualifications

• Previous Accounts Payable, bookkeeping, accounting clerk, or related accounting experience preferred.
• Recent accounting or business graduates with relevant internship or bookkeeping experience may also be considered.
• Strong data-entry skills with the ability to maintain accuracy while working at a fast pace.
• Highly organized and able to manage repetitive, detail-oriented tasks independently.
• Comfortable working with document scanning, electronic invoice processing, and accounting software.
• Ability to follow established procedures and maintain audit-compliant documentation.
• Dependable with a strong work ethic and the ability to work with limited supervision.
• Construction industry experience highly preferred

Pay Details: $50,000.00 to $55,000.00 per year

Search managed by: Will Stevens

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.