Academic Executive Admin

Academic Executive Administrative Assistant

Position Overview We are seeking a highly organized and professional Academic Executive Administrative Assistant to provide administrative support within the Education/Academic department of a dental university in San Francisco. This position will support academic leadership, faculty, students, and departmental programs in a fast-paced higher education environment. The ideal candidate is detail-oriented, proactive, comfortable managing a high volume of administrative responsibilities, and able to communicate professionally with faculty, students, executives, and other university departments.

Responsibilities

• Academic & Executive Administrative Support
• Provide comprehensive administrative support to academic leadership and faculty.
• Manage calendars, appointments, meetings, and departmental scheduling.
• Coordinate meetings and prepare agendas, presentations, correspondence, reports, and supporting materials.
• Monitor departmental deadlines and follow up on outstanding items.
• Manage a high volume of email, telephone, and in-person communications.
• Prepare and proofread professional correspondence and academic documentation.
• Handle sensitive student, faculty, and departmental information with professionalism and confidentiality.
• Assist faculty and academic leadership with day-to-day program administration.
• Maintain academic calendars, course information, schedules, and program documentation.
• Assist with coordinating classes, exams, faculty meetings, workshops, orientations, and other academic activities.
• Support faculty with scheduling, course materials, communications, and administrative requests.
• Track important academic deadlines and ensure appropriate documentation is completed.
• Assist with reports and other materials related to academic programs and student progress.
• Serve as a professional point of contact for students regarding general academic questions and departmental processes.
• Maintain and update student records, databases, spreadsheets, and academic documentation.
• Perform high-volume data entry with a strong focus on accuracy.
• Assist students with forms, scheduling, program information, and general administrative questions.
• Prepare meeting materials and presentations.
• Assist with attendance tracking, communications, catering, and event-related logistics.
• Support departmental events and special academic initiatives as needed.
• Communicate with faculty, students, academic leadership, and university staff to support smooth departmental operations.
• Coordinate information and documentation between departments.
• Assist with special projects and departmental initiatives.
• Provide general office support, including filing, scanning, document preparation, database maintenance, and reporting.

Qualifications

• 2+ years of administrative, executive support, academic administration, or office coordination experience preferred.
• Previous experience within higher education, healthcare, dental, medical, academic, or professional services environments is highly desirable.
• Strong calendar management and meeting coordination skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and data-entry accuracy.
• Ability to manage multiple priorities and deadlines in a high-volume environment.
• Strong customer service and interpersonal skills.
• Ability to communicate professionally with students, faculty, executives, and staff.
• Experience handling confidential or sensitive information.
• Strong organizational and follow-through skills.
• Ability to work independently while effectively collaborating with a team.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay Details: $29.00 to $31.00 per hour

Search managed by: Savannah Mckillip

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.