Program Coordinator

LC State invites applications for the position of Program Coordinator.

Salary based on experience and qualifications: $49,754

Degree Required: Bachelor's degree in Business or Public Administration, Education, Communications, Art or Art History, or a related field, with general interest in and knowledge of the arts from a regionally accredited college or university

Required Qualifications:

• Proficient in Microsoft Office applications including Word, Excel, and PowerPoint
• Experience with event planning and customer service/public relations

Preferred Qualifications:

• Two (2) years of related professional experience
• Experience with purchasing and budget recordkeeping
• Experience with marketing materials and Adobe Creative Suite, including Photoshop, InDesign, and Illustrator
• Experience with grant writing or grant administration

Responsibilities:

Under the direction of the Director of the Center for Arts & History, the Program Coordinator, Events & Operations leads the Center's events and day-to-day operations, including administrative and financial processes, records, reporting, and grant support. The coordinator is the lead organizer for the Center's fundraisers and seasonal, campus, and community events, including Art Under the Elms, the Center's main fundraiser of the year. The coordinator staffs the galleries during open hours, including evenings and weekends as needed, and supports exhibit-related and community art events. This position shares responsibility for daily Center tasks and is cross-trained to ensure coverage. All oversight, budget authority, approvals, and final decisions remain with the Director.

Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Events

• Plans, coordinates, and manages the Center's fundraisers and seasonal, campus, and community events, including Art Under the Elms, the Center's main fundraiser of the year
• Manages event logistics, including vendors, venues, rentals, permits, setup and teardown, and ticketing and payment records
• Prepares and routes event contracts and insurance forms for approval
• Promotes events through press releases, announcements, listings, and promotional materials, and provides event content for the newsletter and social media in coordination with the Exhibits & Engagement coordinator
• Supports exhibit openings and community art events with setup, supplies, and staffing
• Recruits, trains, and schedules event volunteers

Center Operations

• Opens, staffs, and maintains the galleries during open hours, and coordinates student staffing needs for events with the Exhibits & Engagement coordinator
• Prepares Center documents, correspondence, and reports, and maintains membership and mailing lists
• Processes all Center for Arts and History financial paperwork, such as travel claims, P-card logs, and purchase requests, in coordination with the Controller's Office
• Tracks expenses, prepares budget status reports and draft budget worksheets, and reconciles the Center for Arts and History and College Advancement budgets monthly
• Compiles attendance, program, and financial data, and drafts the Center's annual report
• Maintains the inventory of equipment and supplies, orders office supplies, and reports replacement needs
• Assists with other financial tasks as needed

Reporting and Inventory

• Compiles attendance, program, and financial data, and drafts the Center's annual report
• Prepares draft budget worksheets to support budget planning
• Maintains the inventory of equipment and supplies and reports replacement needs

Grant Support

• Researches grant and outside funding opportunities that match the Center's programs and priorities, and recommends prospects to the Director
• Maintains a grant calendar that tracks deadlines for applications, reports, and renewals
• Drafts grant applications and narratives for the Director's review, including gathering data, preparing budgets, and assembling attachments and letters of support
• Tracks spending on awarded grants and keeps grant activities on schedule and in line with funder requirements
• Prepares interim and final grant reports, compiling attendance, financial, and program outcomes
• Maintains grant files and records, and coordinates with the College's grants and finance offices as needed

General

• Collaborates with the Exhibits & Engagement coordinator on daily Center operations and cross-trains to provide coverage during absences, peak periods, and events
• Documents position tasks in the Center's standard operating procedures (SOP) manual and updates them annually with the Director
• Represents the Center at meetings, events, and conferences as assigned
• Additional duties include direct and indirect activities to support recruitment and retention of students.
• Performs other duties as assigned

Application Procedure: Please upload all of the following documents or your application may not be considered for review.

• Cover Letter/Letter of Interest
• Resume/Curriculum Vitae
• Contact Information or Letters for three (3) Professional References
• Unofficial Transcripts (Official Transcripts requested upon hire)

This position is open until filled. The posting will remain open until a suitable pool of candidates is identified.

This position is subject to the successful completion of a criminal background check and may also be subject to an education verification. LC State is an EEO/VETS employer.