Preschool Coordinator

The Preschool Coordinator is responsible for the daily coordination and administration of the District’s Preschool Academy. This position supports the development and delivery of a high-quality preschool program by coordinating staff, communicating with families, maintaining program operations, and ensuring a safe, welcoming, and positive learning environment for children.

The Preschool Coordinator works closely with preschool staff, families, and District personnel to ensure the program operates effectively and in accordance with District policies, procedures, and applicable regulations. This position provides day-to-day leadership and support to preschool staff while maintaining a strong commitment to customer service and the needs of children and families.

Essential Job Functions and Responsibilities:

• Coordinate the daily operations and administration of the District’s Preschool and Early Childhood programs.
• Plan, organize, and evaluate Preschool and Early Childhood programs to ensure they remain high-quality, innovative, and responsive to the needs of children and families.
• Provide day-to-day leadership, guidance, and support to preschool teaching staff.
• Hire, train, schedule, supervise, and evaluate preschool staff in coordination with the Program Manager.
• Assist teachers with monthly lesson plans, ensuring activities are age-appropriate, current, and aligned with the Preschool philosophy and Illinois Early Learning and Development Standards.
• Be available to work in the classroom and serve as a substitute teacher when needed.
• Plan and coordinate annual student orientation and provide information and materials to families.
• Prepare and maintain Preschool registration materials, parent information, and program communications.
• Maintain accurate participant records, including medical and emergency forms, attendance, registration information, evaluations, and incident/accident reports.
• Coordinate preschool registration, tuition billing, and collection of program fees in collaboration with District staff.
• Enter and maintain Preschool and Early Childhood program information in RecTrac and other applicable District systems.
• Provide program information and materials to the Marketing Department for brochures, website content, and other promotional materials.
• Prepare, monitor, and maintain assigned Preschool and Early Childhood program budgets and make recommendations regarding program needs and expenditures.
• Purchase and maintain appropriate classroom, program, and instructional supplies and materials.
• Prepare and distribute a Preschool newsletter and monthly classroom calendar.
• Follow all District health, safety, emergency, and operating policies and procedures and ensure staff compliance.
• Evaluate Preschool and Early Childhood programs throughout the year and recommend improvements based on participant needs, staff feedback, and program effectiveness.
• Attend Department staff meetings and required trainings and professional development opportunities.
• Perform other duties as assigned.

Job Qualifications:

• Associate degree or higher in Recreation, Education, or a related field preferred.
• Minimum of two years of experience working in a preschool, early childhood, childcare, recreation, or related setting preferred.
• Previous experience supervising or coordinating staff preferred.
• Any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities may be considered.
• Microsoft Word and Excel skills required.
• Valid Illinois Driver’s License.
• CPR/AED/First Aid certified within 90 days of hire.

Work Environment:

The physical demands of this position are minimal. Most of your job will be at a desk and takes place in a typical office environment. Perform hand and arm movements as when working on a computer keyboard or calculator. Reading handwritten information and writing legibly. Job may include walking, standing, lifting, twisting, bending, or squatting.

What WE Offer - Part Time IMRF Benefits:

• Pension Defined Benefit Plan (IMRF)
• 457 Defined Contribution Plan
• Paid Leave (subject to Park District eligibility requirements)
• Free CORE Membership
• Discounts on Park District programs and services
• Fun and Educational Environment
• Flexible Scheduling
• Opportunities to develop leadership and customer service skills
• Lasting Friendships and connections
• Make a positive impact in the community