Administrative Assistant

Purpose

The Administrative Assistant serves as a key member of our Administration team and daily operations, ensuring smooth office management and accurate financial stewardship. This role supports the cooperative’s mission by maintaining organized records, facilitating clear communication, and providing reliable administrative and bookkeeping services that empower our team to focus on serving members and strengthening rural communities. Through attention to detail, professionalism, and a commitment to cooperative values, this position helps sustain both operational excellence and financial integrity

Qualifications

Essential Duties & Responsibilities

% of Time

Essential Duties

45%

Financial Data Entry and Record Keeping: Accurately enter, track, and maintain business and financial transactions, including sales, purchases, receipts, and payments, in accounting systems and databases to ensure reliable and accessible records

10%

Member Support: assisting members and addressing inquiries, ensuring positive interactions with members.

25%

Reconcile Accounts: ensuring that accounts match records

10%

Prepare Financial Reports and Patron Statements: Process monthly patron statements and prepare financial reports, including balance sheets, income statements, and cash flow statements, ensuring information is accurate, complete, and timely.

10%

As a member of the Legacy team, team members will be asked to work with others in areas outside of their department and assist when needed.

Team Member Expectations

• Safety is paramount in everything we do.
• Consistently demonstrate trust, integrity, and respect in all dealings
• Act as a Legacy Brand Ambassador in every interaction with our members and the communities we serve.
• Communicate with others to ensure everyone is working together to best serve our membership
• Demonstrate adaptability to change and navigate uncertainty.
• Collaborate with others to elevate results.
• Show appreciation for your team members and members.
• Speak up – share your ideas, if you see an issue, say something, if you catch people doing the right thing, speak up, if you see someone acting in a way that isn’t aligned with the Legacy “way” – speak up.

Minimum Qualifications:

• 1-2-year degree in Accounting or other business/agriculture related field of study (3-5 years of related job experience may substitute for education).
• 3 years of industry experience.
• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Working knowledge of Microsoft Office.
• Ability to learn business accounting systems.
• Excellent written and verbal communication skills.

Preferred Qualifications:

• 3 years of industry experience.
• 1-2 years experience as an Administrative Assistant.

Position Requirements

Environmental Conditions

Rarely

Occasionally

Frequent

Low temperatures.

x

High temperatures.

x

Outdoor elements such as precipitation and wind.

x

Hazardous conditions.

x

Poor ventilation.

x

Small and/or enclosed spaces

x

No adverse environmental conditions expected

x

Physical Demands

Rarely

Occasionally

Frequent

Sedentary work that primarily involves sitting/standing.

x

Light work that includes moving objects up to 20 pounds.

x

Medium work that includes moving objects up to 50 pounds.

x

Heavy work that includes moving objects up to 100 pounds or more.

x

Mental Demand

Rarely

Occasionally

Frequent

Communication skills

x

Memory and recall

x

Adaptability

x

Attention to detail

x

Problem-solving and critical thinking

x

Time management

x