Administrative Assistant III - BaseCamp

Position Details

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Position Information

Position Title Administrative Assistant III - BaseCamp

Position Type Staff

First Review Date 11/26/2026

Department Student Success

Months of Employment 12

Salary $45,518.31 - $67,402.65

Job Category Classified

Summary Performs a variety of highly specialized and responsible secretarial and administrative support duties in support of an instructional division having multiple departments or a single function of similar scope of service. Coordinates the flow of information among work teams and may distribute work to other support staff. Work activities include but are not limited to taking and transcribing of complex dictation, development and administration of office work flow systems, independent research, assistance in budget development and monitoring, general record keeping, and coordination of programs and projects that involve other work teams and departments.

Required Qualifications

Supplemental This position will support special programs (EOPS/CARE, CalWorks, TRiO/NextUP, DSPS, Basic Needs, Mental Health, and Tutoring) and diverse student populations, as well as equity-related student activities and initiatives.

• This is a categorical/grant-funded position and is contingent upon continued funding
• The hiring range salary is Step A – Step E
• In accordance with hiring requirements, retired annuitants may not apply for this vacancy
• Please see Special Instructions for more details

Education and Experience The position requires the equivalent of an Associates degree in an office profession plus 3 years of experience in an administrative secretary capacity.

Alternatively, the position requires a High School diploma and a minimum of one year of college-level course work in secretarial science or a related business, plus 5 years of progressively responsible experience, with 3 of those being equal to Administrative Secretary II.

Essential Duties and Responsibilities

• Serves as the senior-most administrative support to a division with multiple sub-functions (or the equivalent), performing technical and complex secretarial and administrative duties involving the use of independent judgment and an understanding of departmental functions and procedures.
• Maintains budget records and files. Prepares and inputs accounting forms such as purchase orders, warehouse requests, budget and staffing requests. Receives and processes accounts payable, receives periodic printouts of financial activity and prepares summary reports. Assists in the budget development process by gathering and compiling required information.
• Takes and transcribes verbatim dictation and composes complex documents in original formats from rough drafts or verbal instructions using modern word processing software. Independently composes and distributes common correspondence and routine forms.
• Receives walk-in guests and telephone inquiries from a variety of individuals. Initiates and receives telephone calls, provides information and resolves matters as appropriate, or routes calls as necessary.
• Coordinates and schedules meetings as directed. Prepares schedules and informs participants, confirming dates and times. Makes travel arrangements as directed.
• Attends meetings as assigned to represent the department, sometimes in place of the department head. Records, transcribes, and distributes minutes of proceedings as directed.
• Performs routine personnel and payroll processing duties that include but are not limited to preparation of payroll authorizations, contracts, reports, and time sheets for faculty and staff.
• Coordinates the documentation and word processing of performance evaluations. Tracks work-in-progress to assure timely completion of reviews.
• Serves on-going committees that involve staff from multiple departments. Records proceedings, maintains committee records, assists in the preparation of reports by gathering and summarizing information from a variety of sources. Follows up with committee members on materials or information needed for timely reports.
• Performs a variety of administrative and coordinating duties for special projects or events involving multiple departments and/or locations.
• Prepares technical reports such as those related to grades, fitness reports, program compliance, etc., using databases or spreadsheets to support work. Maintains up-to-date records of information to support reports, creates, edits, and distributes reports for final review.
• Inputs information onto relational databases as required. Updates information and maintains data files. Accesses relational databases for business and education support to extract information and reports supporting research and special requests.
• Assists and/or facilitates preparation and maintenance of course schedules, descriptions, and curriculum forms by securing information from faculty and department/division management.
• Receives, prepares, handles and stores confidential or sensitive information pertaining to the College, its students, or staff. Maintains confidentiality where appropriate.
• Performs other duties as assigned that support the overall objective of the position.

Diversity Statement Lassen Community College is an Equal Opportunity Employer. We hire without regard to national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or military and veteran status, or because the applicant is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

• All employees must have an equity – minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

Licenses and Certificates

Knowledge and Skills Requires a thorough knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing. Requires a working knowledge of those activities associated with accounting, budget and payroll transaction processing, and statistical record keeping. Requires a working knowledge of personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, presentation graphics, and data entry onto custom data bases. Requires thorough knowledge of proper English usage, grammar, spelling, punctuation, proofreading/editing, and mathematics skills. Must be skilled in using and troubleshooting various standard office machines, including personal computers with word processing, database, desktop publishing, and spreadsheet applications.

Abilities Requires the ability to independently perform all of the duties of the position efficiently and effectively. Must be able to perform office and secretarial work with speed and accuracy. Must be able to learn, interpret, explain and apply knowledge of College and department organization, operations, programs, functions and special department terminology to relieve an administrator or program director of a variety of administrative detail. Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines. Requires the ability to communicate with faculty, students, staff, and the public using patience and courtesy, and in a manner that reflects positively on the department.

Desirable Qualifications

Physical Demands Requires sufficient ambulatory ability to reach light-weight work materials. Requires sufficient hand/eye coordination and manual dexterity to keyboard at an advanced rate (about 60 w.p.m.); to record proceedings verbatim at a rate of 60 w.p.m., sufficient visual acuity to recognize words letters and numbers. Requires sufficient auditory ability to carry on conversations with individuals and small groups, both in person and on the phone.

Salary Grade 16

Min Salary $45,518.31

Max Salary $67,402.65

Posting Detail Information

Number of Vacancies 1

Desired Start Date 01/04/2027

Position End Date (if temporary)

Open Date 11/13/2026

Close Date 11/26/2026

Open Until Filled No

Special Instructions Summary

• Incomplete and/or late applications will not receive committee consideration.
• If transcripts are required, include copies of ALL college transcripts with your application to verify all degrees earned and college coursework taken.
• Copies of diplomas, grade reports, graduation petitions, transcript evaluation requests, or similar documents WILL NOT be accepted in lieu of transcripts.
• The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.
• Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.
• This position does not offer employment-based visa sponsorship, applicants who require such sponsorship are not eligible for consideration for this position.

For questions about this position or the application process, please contact Codi Mortell in Human Resources at 530.257.6181 ext. 8923 or cmortell@lassencollege.edu