Administrative Assistant III - BaseCamp

Job Description / Essential Elements Lassen Community College District Susanville, CA 96130

Administrative Assistant III - BaseCamp Salary: $45,518.31 - $67,402.65 Close Date: 11/26/2026

Performs a variety of highly specialized and responsible secretarial and administrative support duties in support of an instructional division having multiple departments or a single function of similar scope of service. Coordinates the flow of information among work teams and may distribute work to other support staff. Work activities include but are not limited to taking and transcribing of complex dictation, development and administration of office work flow systems, independent research, assistance in budget development and monitoring, general record keeping, and coordination of programs and projects that involve other work teams and departments.

Education and Experience The position requires the equivalent of an Associates degree in an office profession plus 3 years of experience in an administrative secretary capacity. Alternatively, the position requires a High School diploma and a minimum of one year of college-level course work in secretarial science or a related business, plus 5 years of progressively responsible experience, with 3 of those being equal to Administrative Secretary II.

Essential Duties and Responsibilities

• Serves as the senior-most administrative support to a division with multiple sub-functions (or the equivalent), performing technical and complex secretarial and administrative duties involving the use of independent judgment and an understanding of departmental functions and procedures.
• Maintains budget records and files. Prepares and inputs accounting forms such as purchase orders, warehouse requests, budget and staffing requests. Receives and processes accounts payable, receives periodic printouts of financial activity and prepares summary reports. Assists in the budget development process by gathering and compiling required information.
• Takes and transcribes verbatim dictation and composes complex documents in original formats from rough drafts or verbal instructions using modern word processing software. Independently composes and distributes common correspondence and routine forms.
• Receives walk-in guests and telephone inquiries from a variety of individuals. Initiates and receives telephone calls, provides information and resolves matters as appropriate, or routes calls as necessary.
• Coordinates and schedules meetings as directed. Prepares schedules and informs participants, confirming dates and times. Makes travel arrangements as directed.
• Attends meetings as assigned to represent the department, sometimes in place of the department head. Records, transcribes, and distributes minutes of proceedings as directed.
• Performs routine personnel and payroll processing duties that include but are not limited to preparation of payroll authorizations, contracts, reports, and time sheets for faculty and staff.
• Coordinates the documentation and word processing of performance evaluations. Tracks work-in-progress to assure timely completion of reviews.
• Serves on-going committees that involve staff from multiple departments. Records proceedings, maintains committee records, assists in the preparation of reports by gathering and summarizing information from a variety of sources. Follows up with committee members on materials or information needed for timely reports.
• Performs a variety of administrative and coordinating duties for special projects or events involving multiple departments and/or locations.
• Prepares technical reports such as those related to grades, fitness reports, program compliance, etc., using databases or spreadsheets to support work. Maintains up-to-date records of information to support reports, creates, edits, and distributes reports for final review.
• Inputs information onto relational databases as required. Updates information and maintains data files. Accesses relational databases for business and education support to extract information and reports supporting research and special requests.
• Assists and/or facilitates preparation and maintenance of course schedules, descriptions, and curriculum forms by securing information from faculty and department/division management.
• Receives, prepares, handles and stores confidential or sensitive information pertaining to the College, its students, or staff. Maintains confidentiality where appropriate.
• Performs other duties as assigned that support the overall objective of the position.

Knowledge and Skills Requires a thorough knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing. Requires a working knowledge of those activities associated with accounting, budget and payroll transaction processing, and statistical record keeping. Requires a working knowledge of personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, presentation graphics, and data entry onto custom data bases. Requires thorough knowledge of proper English usage, grammar, spelling, punctuation, proofreading/editing, and mathematics skills. Must be skilled in using and troubleshooting various standard office machines, including personal computers with word processing, database, desktop publishing, and spreadsheet applications.

Abilities Requires the ability to independently perform all of the duties of the position efficiently and effectively. Must be able to perform office and secretarial work with speed and accuracy. Must be able to learn, interpret, explain and apply knowledge of College and department organization, operations, programs, functions and special department terminology to relieve an administrator or program director of a variety of administrative detail. Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines. Requires the ability to communicate with faculty, students, staff, and the public using patience and courtesy, and in a manner that reflects positively on the department.

Documents Needed to Apply Required Documents

• Resume
• Cover Letter
• Transcripts

Optional Documents

• Letter of Recommendation
• Transcripts (2)
• Transcripts (3)
• Letter of Recommendation (2)

Apply Online:

https://lassencollege.peopleadmin.com/postings/926