Program Assistant 3

Our client, a leading academic institution, is hiring an Administrative Assistant to support a high-volume, faculty-facing department. This is an excellent opportunity to join a collaborative team within a university environment, offering exposure to faculty operations, communications, and special projects. This role is ideal for someone with experience in higher education who enjoys working closely with faculty and academic leadership. We're looking for someone who is organized, proactive, and able to manage multiple priorities while serving as a key point of contact for faculty. What's the job? - Serve as a primary point of contact for faculty, managing ongoing communication and support needs

• Coordinate and manage faculty-related processes, including faculty appointments, credentialing, and privileging documentation
• Track and manage high-volume requests while ensuring accuracy and timeliness
• Support department communications, including drafting newsletters, announcements, and internal updates
• Partner with leadership on special projects and process improvements
• Utilize internal systems (such as PeopleSoft or Oracle) to support data entry, updates, and workflow management What's needed? - Prior experience in higher education, healthcare, or a professional services environment
• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
• Excellent written and verbal communication skills, with the ability to interact professionally with a variety of stakeholders
• Comfort working with databases and systems
• Ability to work independently while collaborating with a broader team
• Professional, adaptable, and proactive approach with a strong attention to detail
• Experience supporting academic programs, faculty, leadership, or administrative operations preferred
• Experience with PeopleSoft, Oracle, or similar platforms is a plus Key Details - Compensation: $23–$25/hour based on experience
• Location: Chicago, IL
• Schedule: Monday–Friday, standard business hours
• Benefits: Consultants are eligible to enroll in benefits, including medical, dental, and vision
• Employment Type: Contract-to-Hire
• Potential to be extended If you're looking for an opportunity to work closely with faculty and leadership while playing a key role in a fast-paced academic environment, this position offers strong visibility and growth potential. Thank you, Katie Webb

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