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CPI Investigation Worker Trainee - IFAC
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Recruiting Coordinator
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Program Security Representative (PSR) I
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…Sensitive Compartmented Information (SCI) and collateral data in support of US military…
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STAFFING COORDINATOR - STROGER
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…across Cook County Health (CCH). The Staffing Coordinator will support the established staffing and scheduling patterns, to ensure optimum staffing within budgeted levels, which promotes…
Added 1 min ago
Supervisor, Customer Service
Evolent Specialty Services, Inc
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…center team, ensuring the effective and efficient management of operations related to prior authorization services for healthcare companies. This role is essential in upholding Evolent…
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Treasury Operations Associate II
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Seeking a Treasury Operations Associate II to join our Team! This individual will oversee payment execution and ensure all cash activity is processed in accordance with corporate compliance…
Added 1 min ago
Seasonal Associate - Famous Footwear
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…our team superpower, upholding a work environment where every associate feels included and respected. Maintain a positive and proactive mindset, even in the face of challenges, you’re the…
Added 1 min ago
FF
Part-Time Sales Lead - Famous Footwear
Famous Footwear
SALEM, NH
- Part-time
Bring the Positive Vibes: Embrace diversity and inclusivity as our team superpower, ensuring every associate feels valued and respected. Maintain a positive and proactive mindset, even in…
Added 1 min ago
FF
Part-Time Sales Lead - Famous Footwear
Famous Footwear
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- Part-time
Bring the Positive Vibes: Embrace diversity and inclusivity as our team superpower, ensuring every associate feels valued and respected. Maintain a positive and proactive mindset, even in…
Added 1 min ago
FF
Part-Time Sales Associate - Famous Footwear
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BIDDEFORD, ME
- Part-time
…our team superpower, upholding a work environment where every associate feels included and respected. Maintain a positive and proactive mindset, even in the face of challenges, you’re the…
Added 1 min ago
FF
Part-Time Sales Associate - Famous Footwear
Famous Footwear
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…our team superpower, upholding a work environment where every associate feels included and respected. Maintain a positive and proactive mindset, even in the face of challenges, you’re the…
Added 1 min ago
FF
Part-Time Sales Lead - Famous Footwear
Famous Footwear
WHEATON, IL
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Bring the Positive Vibes: Embrace diversity and inclusivity as our team superpower, ensuring every associate feels valued and respected. Maintain a positive and proactive mindset, even in…
Added 1 min ago
IT Network Technician Level TWO
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The IT Technician II provides hands-on support for computer systems, network-connected devices, software applications, and end users throughout the organization. The role installs,…
Added 1 min ago
Instructor of Industrial Engineering
University of South Carolina
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…instruction in foundational and core Industrial Engineering and Operations Research courses. The successful candidate should be able to connect industrial engineering principles to…
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BIM VDC Coordinator
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Fresh Cut Produce Clerk
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Administrative Assistant
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The Administrative Assistant is a key support role responsible for providing administrative and customer service support to the Community Manager and Board of Directors. This position…
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Warehouse Associate
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We are hiring Warehouse Logistics Associates to support day-to-day operations at our Kent and Renton facilities. This role plays a key part in ensuring that equipment and materials are…
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Associate Moves and Events Manager
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What this job involves The position of Associate MAC and Events Furniture Manager is responsible for the coordination of the daily MAC work orders and assisting with the development of…

Lantern Community Services Inc

Executive Assistant

New York, NY, United States

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Job details

Experience: 2 to 3 years of experience as an Executive Assistant, Office Assistant, or in a relevant administrative support role.
Posting language: English

Original job description

Job Title: Executive Assistant Classification: Full-time, Non-Exempt Reports to: Executive Leadership Location: New York, NY Who We Are Lantern Community Services helps New Yorkers impacted by homelessness move from surviving to thriving by pairing safe, supportive housing with wraparound services that build lasting stability and independence. Lantern was recognized as a Top 2025 Workplace by City & State New York. About the Role We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to our executive leadership team and main office. The ideal candidate is a self-starter with exceptional time management skills, strong communication abilities, and a high level of professionalism and discretion. This role is essential to the efficiency of our organization and serves as a key point of coordination across departments. Essential Functions

Manage and maintain executive calendars, schedule meetings, and coordinate appointments.
Screen and direct incoming calls, emails, and visitors to the appropriate staff member.
Prepare and edit correspondence, reports, memos, invoices, letters, and other documents.
Accurately record and distribute minutes from meetings.
Organize and coordinate meetings and events, including scheduling, logistics, and sending reminders.
File and retrieve corporate records, documents, and reports in an organized manner.
Handle basic bookkeeping tasks and assist with financial record keeping.
Make travel arrangements for executive staff as needed.
Read, analyze, and distribute incoming communications and correspondence.
Utilize various software including word processing, spreadsheets, databases, and presentation tools.
Serve as the liaison between Program staff and Finance staff to ensure procurement activities and required supporting documentation are processed in a timely manner.
Assist with the procurement of program and office supply purchasing as needed.
Develop and maintain purchasing and inventory tracking systems.
Open, sort, and distribute incoming faxes, emails, and other correspondence.
Perform other job-related functions as assigned.

Required Education and Experience

Associate degree from an accredited institution required; Bachelor's degree preferred.
2 to 3 years of experience as an Executive Assistant, Office Assistant, or in a relevant administrative support role.
In-depth understanding of calendar management and executive coordination.
Strong written and verbal communication and organizational skills.
Highly computer literate with proficiency in email, Microsoft Office Suite including Word, Excel, and PowerPoint, and related business communication tools.
Ability to organize a daily workload by priorities and meet deadlines in a fast-paced environment.
A proactive approach to problem-solving with strong decision-making skills.
Demonstrated discretion and ability to handle confidential information with professionalism.
Familiarity with office equipment and applications including electronic calendars and copy machines.

Work Environment: This position operates in a professional office environment. Occasional travel to other Lantern locations throughout New York City may be required to support executives and main office operations. Physical Demands: While performing the duties of this job, the employee is regularly required to stand, walk, sit, stoop, climb stairs, and/or kneel. Occasionally the employee will have to lift and/or move up to 10 pounds. Note: Lantern Community Services provides equal employment opportunities to all employees and applicants for employment. Lantern values the diversity of our clients, staff, Board of Directors, and partners. By bringing diverse individuals and viewpoints together, we create more vibrant, healthy, and just communities. Lantern welcomes individuals of all backgrounds and experiences regardless of race, ethnicity, national origin, color, sex, sexual orientation, gender identity or expression, age, marital status, political belief, pregnancy, religion, immigration status, veteran status, class, creed, mental or physical disability, and any other characteristic protected by federal, state, and local law.

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More about this job

Skills

Fix meetings
Scheduling
Logistics
Bookkeeping
Record keeping
Procurement
Documentation
Microsoft Office
Administrative support
Communication skills
Organizational skills
Computer skills
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Meet deadlines
Problem solving
Decision making
Office equipment

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