Long-Term Escrow Coordinator

The Opportunity

The Long-Term Escrow Coordinator is a critical operational hub, providing specialized support across our escrow accounting, legal, and closing departments. In this detail-intensive role, you will take ownership of long-term escrow files - reviewing complex agreements, reconciling bank statements, processing builder draws, and ensuring strict compliance at every step.

You will act as a central liaison for internal teams, clients, and banking partners to manage the full lifecycle of these accounts, from initial deposit to final closeout. If you possess a highly analytical mindset, particularly with a background in reviewing contracts or paralegal work, and excel at managing intricate financial processes while delivering exceptional customer service, this role offers a highly rewarding opportunity to safeguard and streamline our operations.

Why Join Land Title?

At Land Title, we believe our most precious resource is our people. We take a holistic approach to caring for our team, ensuring you have the support you need to thrive. Here is what you can look forward to when you join us:

• Incredible Culture – Step into an environment where everything we do is deeply grounded in our core values of Excellence, Efficacy, Responsibility, Altruism, and Honesty.
• Meaningful Work – Elevate your daily impact by surrounding yourself with passionate professionals. You will collaborate with industry experts who know Colorado real estate laws, customs, and markets inside and out.
• Professional Growth – We are committed to your future. We actively invest in your training and development, providing a variety of avenues for you to continuously grow and expand your professional skills.
• Personal Wellness – We encourage you to live your best life. We champion true work-life balance and provide robust support and resources through our Employee Assistance Program to ensure your overall well-being.
• Opportunities to Serve – Be part of a company that gives back. Our leadership starts at the top - our executive team regularly donates their time to professional and civic organizations that promote and support the communities in which we live and work.

What You’ll Do

In this role, you will support the strategic direction of the organization by managing long-term escrow accounts and facilitating accurate disbursements. Your day-to-day responsibilities will include:

• Contract Review & Compliance: Review long-term escrow agreements, contracts, and related documents to verify completeness, ensure compliance, and determine accurate disbursement instructions. You will collaborate regularly with the legal, closing, and accounting departments regarding escrow compliance.
• Financial Operations & Disbursements: Process builder draws, review deposits into LTE files, and transfer funds from long-term escrows to closing files. You will execute disbursements via check or wire and perform verbal verifications for all wiring instructions.
• Banking & Reconciliation: Reconcile bank statements by verifying balances and inputting monthly interest to ensure our files are perfectly in balance with the bank. You will prepare requests to withdraw or close out funds from investment banks and credit closing files accordingly.
• Account Administration: Monitor and process monthly scheduled deposits and disbursements. You will also prepare letter of credit reductions, cancellation letters, FedEx mailings, and process recurring monthly and account activity reports for clients.
• Communication & Support: Manage communications from individual and shared disbursing email accounts, maintaining daily contact with clients and closers to follow up on pending documents or approvals. You will also model the Land Title culture, provide department backup (including phone coverage and file updates), and act as a mentor to the team.

What You Bring

To be successful in this role, you will bring a mix of analytical rigor, process management, and clear communication. We are looking for candidates who possess:

• Analytical Contract Review: A strong aptitude for reading, interpreting, and reviewing complex contracts and legal documents to determine exact requirements and next steps.
• Process Management: A talent for figuring out the best workflows to get things done. You know how to organize activities, simplify complex processes, and maximize efficiency without sacrificing accuracy.
• Priority Setting: The ability to quickly zero in on critical tasks, put trivial matters aside, eliminate roadblocks, and create focus for yourself and your team in a fast-paced environment.
• Customer Focus: A dedication to meeting the expectations of internal and external customers. You actively use firsthand information to improve services, establish effective relationships, and gain the trust and respect of your clients and peers.

Your Education & Experience

We believe there are specific educational backgrounds and professional experiences necessary to be successful in this position.

Necessary:

• High School Diploma or equivalent.
• Solid working knowledge of email platforms, the Microsoft Office Suite, and Google systems.

Preferred:

• A strong background in reviewing contracts (previous paralegal, legal assistant, or similar experience is highly desired).
• Previous professional experience in the title or escrow industry.
• Previous experience working with and interpreting legal descriptions.

Why You’ll Love It Here

We don't just offer jobs; we offer stable, rewarding careers. To support you both inside and outside the office, Land Title provides:

• Competitive Pay: We offer a base salary from $55,000 to $65,000 per year, based on knowledge, skills, abilities, and experience.
• Total Wellness: Enjoy top-tier medical, dental, and vision insurance, plus the ultimate convenience of 24/7 Teledoc services.
• Long-Term Security: Build your wealth with Traditional and Roth 401(k) retirement options - complete with a company match. We also provide life insurance and both short-term and long-term disability for your peace of mind.
• Time to Recharge: Rest and recharge with a generous time-off package that includes vacation and sick time, and 10 paid holidays.
• Career Advancement: We invest in your continuous evolution through dedicated training opportunities and an Education Assistance program.
• Beyond the Office: Access confidential, professional support through our Employee Assistance Program (EAP), and enjoy unique industry perks like title and closing reimbursement discounts for your own real estate milestones.

Land Title is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws.