HR Administrative Assistant

Overview

To promote positive associate relations by serving as an associate advocate, communicating frequently with associate groups through multiple channels, and maintaining a high amount of visibility with the associates across TRS-NA. This would be a lot of entering a new hires, creating badges, setting up orientations, creating orientation binders, etc. This is a part time role (22-28 hours per week) for 3 months (October - December).

Responsibilities

• Follow all safety rules and regulations.
• Ensure that standard procedures are followed in all aspects of work.
• Assist with recruitment activities such as scheduling and conducting phone screens, on-site interviews, and attending job fairs.
• Able to assist with all aspects of on-boarding such as preparing offer letters, processing new hire forms, assembling new associate files, verifying I-9 documentation, entering new hires into the system, and ordering badges.
• Prepare materials and conduct portions of new hire orientation.
• Answers or assists with payroll and benefits questions as well as policy interpretation.
• Monitors associate timecards and submits contingent time to staffing agencies on a weekly basis.
• Responsible for tracking various types of data on spreadsheets including attendance, disciplinary actions, etc.
• Participates in associate relations issues, workplace investigations, coaching, counseling, and disciplinary process under the guidance of the HR manager.
• Gives guidance to associates needing medical leave such as FMLA, or short and/or long-term disability.
• Conducts training for selected topics at NA Rail sites.
• Takes a leading role in the oversite of hourly cross-training programs.
• Assists with annual open enrollment.
• Helps plan and assists with company events including ordering lunches, booking conference rooms, and on-site vendor coordination.

Qualifications

• High School Diploma or GED
• College degree preferred
• Must have excellent interpersonal skills
• Ability to operate with a high amount of confidentiality and professionalism
• Knowledge of HR related areas including compensation, benefits, employment law, and training
• Strong computer skills including MS Word, Excel, PowerPoint, Outlook
• Candidates must have good written and verbal communication skills including the ability to present in front of large groups.
• Able to act independently and manage various projects from initiation to completion
• Strong problem solving and critical thinking skills