Contract & Vendor Coordinator

Already a Kwik Trip Coworker? Follow this link to apply: myapps.kwiktrip.com Location: Department 797 Full Pay Range: $22.96 to $34.45 Shift: Daytime Actual pay will be based on various factors, such as a candidate’s qualifications, skills, competencies, proficiency for the role, and internal equity. In addition to base pay, Kwik Trip gives 40% of pre-tax profits back to our coworkers with bonuses ranging from 8-12% of each coworker’s gross annual wage depending on company profitability and offers a comprehensive benefits package, including health insurance, 401k, paid time off, and more.

Service Contract Coordinator

Department: Store Engineering Procurement Team

Location: La Crosse Support Campus, La Crosse, WI (Onsite)

Job Type: Full-time

About the Role

As a Service Contract Coordinator, you will manage service contracts and vendor relationships that support Kwik Trip locations. You will work closely with vendors and internal teams to develop service expectations, negotiate contracts and pricing, analyze bids, resolve service issues, and identify cost-effective solutions across 900+ locations.

This role is a great fit for someone who enjoys contract management, vendor negotiation, procurement, data analysis, and managing multiple priorities.

What You’ll Do

• Develop and manage contracts for a variety of trade and facility services, including landscaping, snow maintenance, pest control, HVAC/refrigeration preventative maintenance, fire protection, pressure washing, pumping services, irrigation, and other contracted services.
• Establish service expectations and communicate requirements and standards to external vendors.
• Build and maintain vendor relationships while identifying and evaluating new vendors in current and expanding markets.
• Assess vendor capabilities, experience, service quality, and ability to meet established standards.
• Create and distribute Requests for Proposal (RFPs) for contracted services.
• Draft, analyze, edit, negotiate, and execute trade-specific contracts.
• Analyze vendor bids and pricing to identify cost-effective service options across 900+ locations.
• Determine potential vendor routes and service regions and negotiate pricing and contract terms.
• Resolve contract and service-related issues with vendors and internal teams.
• Review and approve higher-dollar invoices and assist with questions regarding invoice processing.
• Maintain accurate contract documentation, vendor assignments, records, and related service information.
• Compile savings reports, budgets, purchase order data, and other contract-related reporting.
• Support Procurement Team projects, including purchasing activities and tracking purchase order progress and completion.

What We’re Looking For

• Associate degree.
• 2–4 years of related experience.
• Strong analytical skills with the ability to collect, analyze, and interpret information to support business decisions.
• Experience developing and maintaining positive vendor relationships.
• Strong negotiation and problem-solving skills.
• Ability to manage multiple priorities and projects in a fast-paced environment.
• Strong organizational and recordkeeping skills.
• Ability to prepare and interpret reports, budgets, and other business information.
• Knowledge of Microsoft products and related business applications.
• Willingness and ability to learn new systems, processes, and responsibilities.

Even Better If You Have

• Experience with contract management, procurement, vendor management, RFPs, or bid analysis.
• Experience working with Maximo, ServiceChannel, OnBase, SharePoint, or Adobe.
• Knowledge of site plans and basic building construction practices.
• Project management experience.
• Experience supporting facility maintenance, trade services, or multi-location operations.

Work Schedule

Monday - Friday

Kwik Trip, Inc. is a family-owned, Midwest company, in operation since 1965. We are dedicated to serving our guests and coworkers while treating everyone like family. Along with our award-winning culture, we are proud to be an Equal Opportunity Employer. Learn more about Kwik Trip and our culture. Learn more about....