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Project Coordinator
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KPFF Consulting Engineers

Project Coordinator

Seattle, WA, United States

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Job details

Posting language: English
Posted: Nov 13, 2026

Original job description

Company Description KPFF, a multi-office, multi-discipline engineering firm, is committed to Excellence, Trust, Relationships, Stability, and Passion. For over 65 years KPFF has been providing creative solutions and excellent client service for a diverse range of projects and industries. Our 1,500+ professionals in 36 offices nationwide thrive in a decentralized structure, offering abundant flexibility and numerous opportunities for professional growth. At KPFF, join a legacy of excellence where every team member has the opportunity to contribute to innovative solutions and meaningful projects. To learn more about us and the projects we work on, visit our website at www.kpff.com.

Job Description

KPFF Seattle’s Civil Team designs sites that enable land to be developed for commercial, residential, institutional, and recreational purposes. We also design critical public and private infrastructure systems that support the built and natural environments, including district energy, regional storm drainage facilities, utility grids, and trails. We support projects ranging from feasibility evaluations and master planning to design, permitting, and construction. Our group works in close collaboration with owners, architects, landscape architects, and other engineering disciplines to build a more sustainable, resilient, and thriving community. Supporting the success of this work is our Project Coordination team, which plays a key role in keeping projects organized, on track, and moving efficiently from planning through delivery. Located in downtown Seattle, KPFF’s Washington Division is seeking a Project Coordinator to assist project managers and engineers with project controls and coordination, writing and editing, communication, research, and tracking to help ensure project work is delivered within scope, schedule, and budget. Possible responsibilities include:

Project Contributions
Facilitate effective communication with clients, subconsultants, and internal team members, and act as the point-of-contact in the absence of project managers.
Coordinate project deliverables with engineers, subconsultants, clients, and administrative team throughout project lifecycle.
Schedule project meetings, prepare agendas, record minutes, and maintain action item lists.
Organize and maintain project data, spreadsheets, correspondence, drawings, reports, and other project records.
Coordinate the archival of project files and drawings with the Records Manager.
Conduct project background research and assist with the preparation and organization of reports, letters, memos, and grant materials.
Perform quality-control reviews of written and administrative documents for completeness, consistency, formatting, and accuracy.
Permitting
Support the permitting process by researching jurisdictional requirements, application procedures, submittal requirements, fees, and review timelines.
Assist with the preparation, coordination, and tracking of permit applications, supporting documents, correction responses, resubmittals, and approvals.
Coordinate with clients, project team members, and Authorities Having Jurisdiction (AHJs) to support timely and complete permit submittals.
Contract Administration
Set up and maintain spreadsheets for fee estimates, cost tracking, and billing.
Prepare and coordinate subconsultant agreements, amendments, and related contract documentation.
Perform administrative review of RFPs, RFQs, MSAs, and vendor contracts; track identified requirements and coordinate final review with project managers and other appropriate parties.
Project Accounting
Coordinate project setup with the Accounting Team.
Track budgets, fees, expenses, and project progress for project manager review.
Process subconsultant invoices and maintain communication regarding invoicing requirements.
Review and prepare project invoices and progress reports.
Marketing Support
Assist with preparing proposals, qualifications packages, and other marketing materials.
Research potential clients and project opportunities.

Qualifications

Minimum Qualifications:

Proficiency in Microsoft Office Suite, including advanced skills in Word, Excel, Project, and PowerPoint.
Experience with Bluebeam, Smartsheet, or other data management software.
High School Diploma/GED; Bachelor’s degree preferred.
Technical writing certification and/or experience preferred.
Preferred experience in data management and document review.
3-5 years of experience in a related field preferred.
Demonstrated interest in the architecture, engineering, and construction (AEC) industry.
Interest in or familiarity with AI-enabled tools.
Efficient time management skills.
Positive and self-motivated attitude.
Ability to work independently.
Enjoys challenges.
Adaptable and solution-oriented.
Effective verbal and written communication skills suitable for a professional team setting.
Dependable and reliable.
Professional demeanor and appearance.
Takes initiative and enjoys having fun!

Additional Information

Physical Demands:

Duties are primarily conducted in a standard office setting, requiring prolonged periods of sitting at a desk or computer table.
Occasionally may be required to lift objects weighing up to 15 lbs.
Traveling to project sites or client meetings, which may involve driving or flying.

Compensation:

The base salary for this role is competitive and will be determined based on the candidate's experience, education, and skills. The expected compensation range for a qualified candidate is $32.00 - $40.00 Additionally, we offer performance-based bonuses to recognize and reward outstanding contributions in each Reporting Center. During the interview process, we'll provide detailed information and address any questions you may have about the overall compensation package and benefits.

Benefits provided by KPFF include:

An excellent 401(k) retirement savings plan with employer contributions
Medical insurance
Dental insurance with a no-premium option
Vision insurance with a no-premium option
Health Savings Account (HSA) option with employer contribution
Medical Flexible Spending Account (FSA) option
Dependent Care FSA option
Employee Assistance Program
Group life insurance
Short-term disability insurance
Long-term disability insurance
Seven paid holidays and two floating holidays
10 vacation days annually, which increases with years of service.
10 days of personal and sick time to care for yourself and family members.
Up to one week (five business days) of paid jury duty per year.
Six weeks of supplemental paid family leave
Travel accident insurance
Subsidized ORCA bus/rail pass

All your information will be kept confidential according to EEO guidelines.

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.

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More about this job

Skills

Editing
Communication skills
Research
Quality control
Documentation
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Bluebeam
Smartsheet
Data management
Technical writing
Time management
Work independently
Adaptability

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Work requirements

Jobs in the United States