Proposal & Business Development Coordinator

Position Summary

KM Engineering is seeking a highly organized and motivated Proposal & Business Development Coordinator to lead and coordinate our proposal process while supporting business development, marketing, and client relationship efforts.

This position will work closely with KM’s principals, project managers, and technical staff to develop high-quality proposals, Statements of Qualifications (SOQs), RFQs/RFPs, and bid packages for public- and private-sector clients. The position will manage proposal deadlines, coordinate technical content, maintain proposal resources, track opportunities, and improve the systems and technology used throughout the proposal process.

The ideal candidate is a strong writer and communicator who is detail-oriented, technically savvy, self-driven, and comfortable coordinating multiple people and priorities. Experience within civil engineering or the broader architecture, engineering, and construction (AEC) industry is strongly preferred. Just as important, this person will be a collaborative, team-oriented individual who is willing to step outside their primary responsibilities, lend a hand where needed, and contribute to the overall success of the business.

Essential Duties & Responsibilities

Proposal Development & Coordination | Approximately 60%

• Coordinate the development and submission of proposals, SOQs, RFQs/RFPs, qualifications packages, and bid documents.
• Review solicitation requirements and develop clear proposal checklists, schedules, responsibilities, and internal deadlines.
• Draft, edit, proofread, format, and assemble compelling, accurate, and responsive proposal materials.
• Coordinate with principals, project managers, engineers, planners, surveyors, landscape architects and other technical staff to obtain project-specific content.
• Manage the proposal workflow to ensure assignments, reviews, approvals, and submissions are completed on time.
• Monitor, pre-screen, and support proposals for public agencies, municipalities, and private-sector clients, including ITD, ACHD, and other local agencies.
• Maintain and update staff resumes, firm qualifications, project descriptions, standard forms, boilerplate language, certifications, and supporting documents.
• Develop and maintain consistent proposal standards, templates, content libraries, and processes.
• Maintain organized records of submitted proposals and qualification packages.
• Track proposal status, including upcoming, submitted, pending, awarded, and unsuccessful opportunities.
• Identify and implement technology and proposal automation opportunities to improve efficiency and consistency.
• Reduce the administrative burden on KM’s principals and technical staff by proactively managing the proposal process from start to finish.

Business Development | Approximately 20%

• Support KM’s principals and leaders with business development and client relationship activities.
• Assist with building and maintaining relationships with current and prospective clients.
• Maintain a CRM or similar tracking system for clients, contacts, leads, opportunities, and follow-up activities.
• Research and monitor potential project opportunities within KM’s target markets.
• Coordinate follow-up activities so leads and opportunities continue moving forward.
• Prepare information and materials for client meetings and business development activities.
• Support conferences, industry and client events, and other relationship-building activities.
• Assist with tracking proposal outcomes and identifying business development trends and opportunities.

Marketing & Communications Support | Approximately 20%

• Support company marketing initiatives that align with business development and proposal efforts.
• Assist with conferences, community events, client events, recruiting events, and other company activities.
• Coordinate marketing and business development materials.
• Support internal communications, including quarterly updates, memos, policies, and related materials.
• Support external communications, including social media, newsletters, company announcements, and other content.
• Help maintain consistent KM Engineering branding, messaging, and presentation across proposals, qualifications, and marketing materials.

Skills & Competencies

• Excellent technical and business writing, editing, and proofreading skills.
• Strong proposal development, coordination, document formatting, and content-management abilities.
• Exceptional attention to detail and strong organizational and project-management skills.
• Ability to manage multiple proposals, stakeholders, and competing deadlines simultaneously.
• Outstanding communication skills.
• Ability to coordinate and influence others without direct authority.
• Strong follow-through, personal accountability, and self-direction.
• Ability to work independently, deal with ambiguity, and adapt to changing priorities.
• Strong business acumen and ability to understand KM’s services, clients, and markets.
• Ability to learn technical subject matter and translate it into clear, persuasive proposal content.
• Comfort with technology, proposal automation, CRM, proposal management, and document-management systems.

Preferred Experience

• Previous proposal, pursuit, business development, or marketing coordination experience within the AEC, professional-services, or consulting industry.
• Experience within civil engineering, architecture, planning, environmental consulting, construction, or surveying.
• Experience preparing SOQs, RFQs/RFPs, proposals, and other competitive qualification packages.
• Experience supporting both public- and private-sector pursuits.
• Familiarity with Idaho public agencies, municipalities, and procurement practices, including ITD, IDPW,and ACHD, is preferred.
• Experience using CRM systems, proposal management systems, or proposal automation tools is preferred.

Education

A bachelor’s degree in communications, marketing, business, English, public relations, or a related field is preferred. Relevant AEC proposal and business development experience may be considered in place of a specific degree.

What Success Looks Like

The successful person in this role will adapt quickly to current systems and standards with an eye towards optimizing the proposal process for KM Engineering. Principals and technical staff will be able to focus their time on technical strategy, project approach, client relationships, and final review while the Proposal & Business Development Coordinator manages the workflow required to move opportunities from identification through submission and follow-up.

• Proposal organization and turnaround
• Consistency and quality
• Opportunity and lead tracking
• Timely follow-up
• Proposal content management
• CRM utilization
• Business development coordination
• Proposal automation and efficiency
• Visibility into wins, losses, and upcoming opportunities

KM Engineering is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law.