Jobs in the United States

25+ jobs

Save this search

Added just now
Health and Safety Manager
Sovereign Consulting
Robbinsville, NJ · Cherry Hill, NJ · Oxford, CT
…response plan, confined space entry procedures, spill containment program, and preparation of…
Added just now
Partner Operations Manager
SKE Risepoint
Remote, United States
…of Risepoint’s university partnerships by ensuring seamless program delivery and an exceptional student lifecycle experience. Serving as the primary operational liaison, you will coordinate…
Added just now
W
Associate IT Project Manager
Worldpac
Oakbrook, IL
- $75,000 to $90,000 USD / year
Position Overview Worldpac is seeking a motivated Associate Project Manager (“APM”) to join our Project Management Office (PMO) and help accelerate the delivery of Worldpac's enterprise AI…
Added just now
W
IT Project Manager
Worldpac
Oakbrook, IL
- $120,000 to $140,000 USD / year
Added just now
Operations Manager
COPE Health Solutions
Los Angeles, CA
3+ years of experience in operations, program coordination or project management, preferably in health care or professional services
Added just now
NI
CHS/PRC Claims Specialist
Nisqually Indian Tribe
Olympia, WA
- From $26.9 USD / hour
Working with a motivated Business Office Staff focused on providing access and support of specialty referred care from a Health and Wellness Center environment, by way of coordination of…
Added just now
Plasma Center Technician/ Phlebotomist
USA - 3387 BioLife Plasma Services, LP
Missoula, MT
· You will support the center management team in identifying operational opportunities for continuous improvement, initiating changes to center processes through use of company approved…
Added just now
Team Leader - 2nd Shift
BLG Logistics, Inc
Vance, AL
…choice. We have completely overhauled our benefits and perks program to provide excellent options and coverage to our employees at an affordable rate and allow them to save for and invest…
Added just now
Program Management, Associate Director- Global Oncology
USA - 3310 Takeda Pharmaceuticals U.S.A., Inc.
Boston, MA
As a member of the OBU PMO, provide program management expertise and ad hoc project-based support for enterprise initiatives
Added just now
Production Supervisor
Ingevity Virginia Corporation
Wickliffe, KY
…including day-to-day operations and maintenance of their area in support of the plant production goals involving coordinating activities to identify and eliminate safety hazards, support…
Added just now
Keyholder
Torrid
Shops at Turkey Creek, TN
As a Keyholder, you’ll be responsible for providing support and assistance to the store management team through performing daily store opening and closing operations while providing an…
Added just now
EE
Warehouse Associate - Full Time, San Leandro
Edges Electrical Group
San Leandro, CA
- Full-time
…employees a highly competitive benefits package, we strongly support work/life balance and strive to provide an environment where people feel valued and…
Added just now
Medical Assistant
CDO 2, LLC
The Villages, FL
This role is considered patient facing and is part of Humana's Tuberculosis (TB) screening program. If selected for this role, you will be required to be screened for TB.
Added just now
Medical Assistant
CDO 2, LLC
Las Vegas, NV
Why this role exists: Our Medical Assistants will provide safe, high-fidelity clinical support that bridges the gap between administrative preparation and provider intervention. By…
Added just now
Home Health Registered Nurse
Humana
Christiansburg, VA
…of physicians and clinicians, you'll manage care plans that support recovery and help patients get back to the life they…
Added just now
Medical Assistant
CDO 2, LLC
Shreveport, LA
Why you will exist: Our Medical Assistants will provide safe, high-fidelity clinical support that bridges the gap between administrative preparation and provider intervention. By overseeing…
Added just now
C
Enterprise Solution Architect
Collibra
Remote, United States
- $128,000 to $160,000 USD / year
Meeting or exceeding utilization goals in support of federal client success, long-term program engagement, and repeatable delivery excellence.
Added 1 min ago
AC
Accounting Associate
Aston Carter
Wooster, OH
- $23 to $25 USD / hour
…on ERP and financial systems, including JDE, the TCC invoice management system, and SAP Concur. The role involves regular use of computers, Microsoft Office applications, and digital…
Added 1 min ago
AC
Accounts Payable Specialist
Aston Carter
Fremont, CA
- $30 to $35 USD / hour
…Administrative Coordinator provides operational and administrative support to the finance team with a strong focus on workflow coordination, systems maintenance, reporting support, project…
Added 1 min ago
AC
Recruiting Business Partner (Closing Recruiter)
Aston Carter
Arlington, VA
- $50 USD / hour
…data-driven business updates. This position focuses on project management within talent acquisition, reporting on recruiting metrics, and supporting 4050 sites at a time. The role is fully…
Added 1 min ago
AC
Administrative Assistant
Aston Carter
Schaumburg, IL
- $21.63 to $22.83 USD / hour
We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and maintain critical business records. This role is ideal for someone who enjoys…
Added 1 min ago
AC
University Recruiter
Aston Carter
Chicago, IL
- $36 USD / hour
…You recruit, interview, check references, extend offers, and support new hire orientation, while also conducting exit interviews and processing employee status changes. You follow…
Added 1 min ago
AC
Parts Administrator
Aston Carter
Cedar Rapids, IA
- $21.5 to $25 USD / hour
Proficiency in inventory management, service coordination, and data entry.
Added 1 min ago
AC
Senior Accounting Specialist
Aston Carter
Tampa, FL
- $27.88 USD / hour
…month-end close, revenue recognition, tax compliance, and audit support while driving process improvements and serving as a resource for accounting best practices in a growing…
Added 1 min ago
AC
TA Partner- Clinical Research
Aston Carter
Boston, MA
- $45 to $50 USD / hour
…experienced Contract Recruiter for a long-term remote position to support high-volume hiring across multiple research and academic medicine departments. This opportunity is ideal for…

Klingberg Comprehensive Program Services Inc

Office Administrative Assistant

Deerfield, MA, United States

Apply About employer

Applications open in a new tab.

Job details

Working hours: 20 hours per week
Posting language: English

Original job description

Stop It Now! Office Administrative Assistant Stop It Now! is seeking a part time (Grant Funded) Office Administrative Assistant. The Office Administrative Assistant provides administrative, operational, and logistical support for Stop It Now!'s programs and day-to-day operations. Responsibilities include office administration, training and meeting coordination, communications support, website and database maintenance, financial and grant administration, donor and constituent tracking, and administrative support for the helpline, outreach, fundraising, public education, and organizational initiatives. This is a part-time (20 hours per week), grant funded position with an anticipated start date of December 15, 2026 with an anticipated duration of three years. Continued employment is contingent upon available funding. STOP IT NOW! was founded in 1992 to bring public health approaches to the prevention of child sexual abuse. In 2015, we became an affiliate program of Klingberg Family Centers. We operate Help Services through our confidential and free helpline, Training and Technical Assistance through our Circles of Safety training programming, public education through our website and materials and engage in public policy and advocacy to prevent the sexual abuse of children. Our efforts take the burden of stopping sexual abuse off children. See more about Stop It Now! here https://www.stopitnow.org/.

Typical Duties:

Coordinate daily office operations to support efficient program implementation.
Manage office supplies, equipment, technology, vendors, and administrative systems.
Coordinate logistics for meetings, trainings, webinars, and special events, including scheduling, registration, participant communications, meeting materials, and follow-up.
Maintain organizational records, electronic filing systems, calendars, and administrative documentation.
Assist with budget administration, purchasing, invoices, reimbursements, contracts, and financial recordkeeping.
Support grant administration by maintaining documentation, tracking deliverables, organizing records, and assisting with reporting requirements.
Coordinate surveys, data entry, and information management to support program evaluation and reporting.
Prepare meeting minutes, correspondence, reports, spreadsheets, and other administrative documents.
Provide administrative support for Stop It Now!'s helpline, website, outreach, training, communications, fundraising, and public education activities.
Assist with routine website updates, content maintenance, quality assurance, and coordination with website vendors and consultants.
Coordinate participant registration, communications, evaluations, continuing education documentation, and logistics for online and in-person trainings.
Maintain databases and tracking systems related to grants, donors, communications, outreach, trainings, and organizational activities.
Assist with donor acknowledgments, constituent communications, fundraising administration, and donor record maintenance.
Support development and distribution of newsletters, marketing materials, email communications, social media content, and public education resources.
Maintain inventories of outreach materials, publications, and promotional resources.
Compile routine reports and tracking data related to budgets, grants, communications, marketing, training participation, and program activities.
Provide administrative support for special projects and other organizational priorities as assigned.

Education/Experience/Other Requirements:

Associate's or Bachelor's degree in business administration, office administration, nonprofit management, communications, or a related field, or equivalent experience.
Two or more years of administrative or office management experience, preferably in a nonprofit, education, healthcare, or human services setting.
Experience supporting grant administration, financial tracking, and organizational reporting.
Experience maintaining CRM, donor management, database, or project management systems.
Experience supporting communications, fundraising, public education, or outreach initiatives is highly desirable.
Excellent organizational and administrative skills with strong attention to detail and accuracy.
Demonstrated ability to manage multiple priorities, schedules, projects, and deadlines simultaneously.
Strong written, verbal, and interpersonal communication skills.
Experience coordinating meetings, trainings, webinars, or organizational events.
Proficiency with Microsoft Office 365, including Word, Excel, Outlook, PowerPoint, and Teams.
Experience maintaining databases, spreadsheets, electronic filing systems, and administrative records.
Familiarity with website content management systems, online registration systems, survey platforms, and virtual meeting technology.
Ability to maintain confidential information and exercise sound judgment.
Ability to work independently while contributing effectively within a collaborative team environment.
Commitment to the mission of preventing child sexual abuse and supporting evidence-informed prevention initiatives.

Generous Benefit Package Includes:

Competitive Wages
Vacation/Sick days
Paid Holidays
Regular Staff Appreciation Activities / Events
401K Retirement Plan (up to 4% company match)
10% Tuition Discount at Educational Institutions
Training and Professional Development Opportunities
Referral Bonus Program
Monthly Mileage Reimbursement (as applicable)
Eligible to apply for the Public Service Loan Forgiveness Program

Klingberg Family Centers (and its Affiliates) is an equal opportunity employer. All qualified applicants receive consideration without regard to race, color, gender, national origin, ancestry, religion, age, marital status, sexual orientation, gender identity, learning or physical disability, past or present history of mental disorder, developmental disabilities, veteran status, or any other category protected by state, federal or local law. We are an Affirmative Action Equal Opportunity Employer and a Drug Free Workplace.

Apply About employer

Report this job