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Kids Junction

Office Manager

Madison, WI, United States

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Job details

Experience: 5-10 years of related work experience with progressive responsibilities in a professional office setting
Posting language: English
Posted: Nov 4, 2026

Original job description

Description

Kids Junction is seeking an experienced and professional Office Manager to join our team. This position will be responsible for providing administrative support to center Administration and Directors through general office management and organization responsibilities. This position will be expected to interact professionally with the children, families and staff. This position will also support the center through general non-administrative duties. Who we are: Kids Junction Preschool Learning Center has been faithfully serving families in the Madison area through daycare and education since 2004. Since we are a family-run preschool and childcare center, the children who step through our doors are like an extension of our own family. From the youngest baby on site to the most senior staff member, we treat each other the way we’d like to be treated: as valuable, creative individuals. As a faith-based daycare, we center our decisions on Christian values of love, respect, honor, integrity, kindness and grace. These values direct the way we treat each other and the way we interact with the children in our care. Partnering with Families to Build Strong Mind, Body and Christlike Character in infancy, preschool and school age. About the job: The Office Manager will be responsible for providing administrative support to center Administration and Directors through general office management and organization responsibilities. This position will be expected to interact professionally with the children, families and staff. This position will also support the center through general non-administrative duties. The hours for this role are Monday through Friday 7:00a-4:00pm

Primary Responsibilities:

Answer calls and greet visitors in a professional, courteous, and timely manner and provide general information and answer requests, or direct them to the appropriate person.
Maintain all child files for the center for current, future, and past children; follow up with families, as needed, for any missing documents; monitor and update allergy lists for all children at the center; ensure required medications for children are processed regularly and stored properly.
Oversee the ProCare Engage system daily ensuring staff and children are accurately checked in and follow up with staff/parents as needed; assist new families with setup in the system; review and approve pictures entered into the system by staff.
Maintain logs for licensure procedures, medicine administration, accidents, lunch counts, bus sheets.
Maintain and organize general office spaces, which includes, but is not limited to bulletin boards, stocking office supplies, signage, parent resources, etc.; maintain and clear the lost and found on a consistent basis.
Assist billing department with accounts receivable; serve as the main back up for any billing needs.
Assist center Directors with inventory management and ordering of diapers and other classroom supplies.
Call families for sick children when determined by Administration the child should be sent home
Assist with bathroom breaks for teachers, as needed

We're Looking for Team Members Who Have:

High School diploma, or equivalent; Associate's degree in office administration or business management preferred
5-10 years of related work experience with progressive responsibilities in a professional office setting
Experience providing administrative and/or logistical support in a childcare, daycare, or education setting preferred
Proficient in Microsoft Office applications and willingness to learn other applications
Ability to foster teamwork and thrive in a collaborative environment
Excellent written and verbal communication, portraying a high degree of professionalism
Strong customer service skills
Demonstrated adaptability with skills to pivot and multi task when needed

Perks of the Job:

ICHRA medical plan contribution
Dental and Vision plans
HSA Matching
Direct Primary Care plan
401K Plan & Employer Matching
Paid Time Off
10 Paid Holidays
Meaningful employee childcare discount
Cell Phone Program
Professional learning and development included, with additional development opportunities available
Generous membership discount at the health club where Kids Junction is located
Employee Milestone Recognition Program
Free Off-Street Parking
Bus Line & Bike Trail Access

Kids Junction is proud to be an equal opportunity employer.

Benefits:

Dental insurance
Employee discount
Health insurance
Health savings account
Paid time off
Retirement plan
Vision insurance

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