Sr. Payroll Manager

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Job Type

Full-time

Description

OBJECTIVE:

The Senior Payroll Manager is responsible for leading and overseeing all aspects of payroll operations for a complex, multi-state, multi-entity organization with more than 2000+ employees and growing. This position ensures accurate, timely, and compliant processing of payroll while maintaining adherence to all applicable federal, state, and local payroll regulations. The ideal candidate is a strategic, hands-on payroll leader with extensive experience managing high-volume payroll operations. This position partners closely with Human Resources, Finance and accounting.

ESSENTIAL JOB FUNCTIONS:

· Lead and oversee the end-to-end payroll process of 2000+ employees across multiple states and legal entities, ensuring payroll is processed accurately, timely and in compliance with all applicable laws. · Directing the collection, validation, calculation, and documentation of payroll data for regular, off-cycle, bonus and special payroll processing. · Review and approve payroll calculations, deductions, earnings, taxes, garnishments, and direct deposits prior to payroll submission. · Oversee payroll account reconciliations and ensure the accuracy of payroll related general ledger entries. · Conduct regular payroll audits to verify data integrity and maintain accurate employee payroll records. · Review, audit, and approve employee timecards, timekeeping systems, and time clock records to ensure accurate wage calculations. · Maintain accurate payroll account balances and supporting documentation for financial reporting, workers’ compensation, and audit requirements. · Manage and mentor an off-shore team of payroll specialists, while providing guidance and support. · Investigate and resolve complex payroll discrepancies, tax issues, and employee payroll inquiries. · Collaborate closely with Human Resources, Finance, Accounting, Benefits, and Operations to support organizational initiatives and ensure accurate employee data management. · Recommend and implement best practices in payroll administration. · Communicate payroll policies, changes, and updates to employees, HR, and management. · Ensure compliance with all federal, state, and local payroll tax laws, wage and hour regulations, garnishments, and payroll reporting requirements. · Review and audit time clocks, time systems, and timecards. · Manage State Unemployment Insurance (SUI) compliance, Employment Development Department (EDD) notices, ADP tax compliance, and other regulatory requirements. · Timely processing of notifications that come in (garnishments, inquiries, etc.) · Other duties assigned.

REQUIRED QUALIFICATIONS:

· Degree in Accounting, Finance, Human Resources, Business Administration, or a related field, or an equivalent combination of education and experience. · Minimum of 10 years of progressive payroll administration experience, including at least 4 years in a payroll leadership or management role. · Proven experience managing high-volume, multi-state and multi-entity payroll operations. · Experience leading and managing offshore payroll teams. · Extensive experience with Paylocity Payroll and HRIS. · Advanced knowledge of federal, state, and local payroll laws, wage and hour regulations, payroll tax compliance, and employment regulations. · Strong analytical and problem-solving skills. · Ability to handle confidential information with discretion. · Strong leadership and team management skills. · Knowledge of ADP Systems · Proficiency in Microsoft Office and payroll software. · Excellent communication skills, both verbal and written. · Certified Payroll Professional (CPP) or Payroll Compliance Professional (PCP) · Bilingual (English/Spanish) is preferred. · Midwest time zone preferred.

PHYSICAL DEMANDS:

· Stand, walk, bend, and twist constantly. · Sit for long periods of time. · Sit in front of a monitor (screen(s)) for long periods of time. · Frequent bilateral hand movements. · Good finger dexterity. · Be tolerant of noisy children, small, enclosed spaces, and noisy music.