Find work in the United States.

A simpler way to find your next job.

Jobs in the United States

25+ jobs

Save this search

Added 1 min ago
Regional Procurement Manager
CRH
Atlanta, GA
The Procurement Manager is responsible for planning, directing, coordinating and expediting the procurement strategy and activities across 4 Masonry & Hardscape Regions. This role will…
Added 2 mins ago
Catering Sales Manager
Inn at Carnall Hall
Fayetteville, AR
Charlestowne Hotels offers: Commission package, Paid Time Off, 401k match program, Employee discount program, Insurance benefit package.
Added 2 mins ago
GS
Scientific Program Manager (52881)
GAP SOLUTIONS INC
Rockville, MD
- $145,000 to $155,000 USD / year
Position Objective: The Scientific Program Manager will provide scientific and programmatic support to the NINDS Division of Neuroscience, especially the Neurodegeneration Cluster (NDR),…
Added 2 mins ago
Fleet Manager
Default Brand
Ecru, MS
Ashley is seeking a Fleet Manager to oversee Driver Managers and manage escalated issues for assigned Ambassadors. This role is responsible for asset and driver utilization, performance…
Added 3 mins ago
HW
5061 - Assistant Store Manager PT
Hat World Inc.
Winston-salem, NC
- $14 to $15 USD / hour
Act as Manager on duty for any employee scheduling issues, customer complaints, etc. when Store Manager is not present.
Added 3 mins ago
HW
8146 - Assistant Store Manager PT
Hat World Inc.
Fayetteville, NC
- $14 to $15 USD / hour
Act as Manager on duty for any employee scheduling issues, customer complaints, etc. when Store Manager is not present.
Added 3 mins ago
HW
8016 - Assistant Store Manager PT
Hat World Inc.
Winston-Salem, NC
- $14 to $15 USD / hour
Act as Manager on duty for any employee scheduling issues, customer complaints, etc. when Store Manager is not present.
Added 3 mins ago
HW
6531 - Assistant Store Manager PT
Hat World Inc.
Raleigh, NC
- $14 to $15 USD / hour
Act as Manager on duty for any employee scheduling issues, customer complaints, etc. when Store Manager is not present.
Added 3 mins ago
HW
5532 - Assistant Store Manager PT
Hat World Inc.
Bloomington, MN
- $16 to $17 USD / hour
Act as Manager on duty for any employee scheduling issues, customer complaints, etc. when Store Manager is not present.
Added 3 mins ago
HW
9152 - Assistant Store Manager PT
Hat World Inc.
ROSEMONT, IL
- $16 to $17.25 USD / hour
Act as Manager on duty for any employee scheduling issues, customer complaints, etc. when Store Manager is not present.
Added 3 mins ago
8060 - Assistant Store Manager PT
Hat World Inc.
Arlington, TX
Act as Manager on duty for any employee scheduling issues, customer complaints, etc. when Store Manager is not present.
Added 4 mins ago
SE
Project Director
Shine Early Learning Inc
Remote, United States
- $100,000 to $105,000 USD / year
…Shine Early Learning's Maine Professional Development Network contract with the Maine Department of Health and Human Services, Office of Child and Family Services. In this role you will be…
Added 4 mins ago
J
Strategic Partnerships Manager
Jobgether
Remote, United States
- $130,000 to $175,900 USD / year
This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for a Strategic Partnerships Manager based in the United States.
Added 4 mins ago
Global Repair Operations & Reverse Logistics Program Manager
Jobgether
Remote, United States
…looking for a Global Repair Operations & Reverse Logistics Program Manager based in the United…
Added 5 mins ago
AR
Program Manager Journeyman (Business Process Support)
Applied Research Solutions
Bedford, MA
- $130,000 to $150,000 USD / year
ARS has an exciting opportunity for a Program Manager Journeyman to provide support to the Special Programs Division (AFLCMC/HNJ). This division focuses on leading edge, advanced technology…
Added 6 mins ago
AE
Project Integrator, Level 3 (AE26110901)
Advantage Engineering & IT Solutions Inc
Annapolis Junction, MD
- $147,075 to $158,390 USD / year
Twelve (12) years of demonstrated combined experience in DoD/IC program management, contract management, and/or financial management.
Added 6 mins ago
Project Manager - Technical
Technology Trends Group, LLC
United States
The Project Manager, Technical is responsible overseeing, planning and coordinating all aspects of the full life cycle of the technical project for the customer. Ensures all project goals…
Added 7 mins ago
D
Registered Dietitian (RD)- Contract Consultant or Part Time
DiningRD
Carrabelle, FL
- Part-time
…formulating your nutrition assessment with input from your dining manager. With a commitment to quality, you provide guidance on all dining services, including meal rounds and sanitation…
Added 7 mins ago
Registered Dietitian (RD)- Contract Consultant
DiningRD
Ocala, FL
…formulating your nutrition assessment with input from your dining manager. With a commitment to quality, you provide guidance on all dining services, including meal rounds and sanitation…
Added 7 mins ago
Registered Dietitian (RD)- Contract Consultant
DiningRD
Daphne, AL
…formulating your nutrition assessment with input from your dining manager. With a commitment to quality, you provide guidance on all dining services, including meal rounds and sanitation…
Added 7 mins ago
Registered Dietitian (RD)- Contract Consultant
DiningRD
Fairthorpe, AL
…formulating your nutrition assessment with input from your dining manager. With a commitment to quality, you provide guidance on all dining services, including meal rounds and sanitation…
Added 7 mins ago
Work Control Coordinator 1/2
Newport News Nuclear BWXT Los Alamos LLC
Los Alamos, NM
Perform additional duties as determined by the Work Control Program Manager.
Added 7 mins ago
Work Control Coordinator 3
Newport News Nuclear BWXT Los Alamos LLC
Los Alamos, NM
Perform additional duties as determined by the Work Control Program Manager.
Added 9 mins ago
Electrical Project Manager
Fountain Services LLC
Charlotte, NC
As we continue to grow, we're looking for an experienced Commercial Electrical Project Manager who enjoys leading teams, solving challenges, and delivering successful projects from kickoff…
Added 10 mins ago
Associate Case Manager-NDR (Cancer Care,
Boston Medical Center
Boston, MA
Under the supervision of the Manager of the Cancer Center Patient Navigator program, the Associate Case Manager for the Cancer Care Center is responsible for providing advocacy and case…

KeystoneCare

Executive Administrative Assistant to CEO & Office Manager

Wyndmoor, PA, United States

$70,000 to $75,000 USD / year

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $75,000 USD / year
Experience: 3–5 years of administrative/executive support experience, preferably in healthcare
Posting language: English
Posted: Nov 2, 2026

Original job description

🌟 Join KeystoneCare as an Executive Administrative Assistant to the CEO & Office Manager 🌟

At KeystoneCare, we are a mission‑driven, Medicare‑Certified and CHAP‑accredited Home Health & Hospice organization serving the greater Philadelphia region. Our work supports patients and families at critical moments with compassion, dignity, and excellence.

This role is essential to ensuring smooth daily operations while providing high‑level administrative and organizational support to executive leadership.

Make your next career move one that places you at the heart of a mission‑driven organization - supporting leadership, strengthening operations, and contributing to a team devoted to compassion, dignity, and exceptional care.

Position Summary The Executive Administrative Assistant to the CEO & Office Manager plays a key role in supporting executive leadership while overseeing front office operations, regulatory coordination, and internal administrative functions. This position requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast‑paced healthcare environment.

Key Responsibilities

Executive & Administrative Support Manage the Executive Director/CEO calendar, scheduling meetings and providing reminders

Prepare, edit, and format correspondence, reports, and presentations
Serve as a primary point of contact for internal and external communications
Draft professional correspondence including:
Letters of medical necessity
Jury duty excuse letters
Claim denial appeals

Front Office & Daily Operations

Greet and direct visitors professionally
Maintain an organized and welcoming front office environment
Answer and route incoming calls requiring live operator assistance
Maintain accurate employee phone lists and distribute updates as needed

Inventory & Office Management

Maintain and monitor inventory of office and medical supplies, including:

Forms, marketing materials, and business cards
Medical supply ordering
Ensure Welcome Station and office supply areas are stocked and organized
Coordinate creation and inventory of Open Packets and Facility Binders

Regulatory & Compliance Support

Coordinate and submit agency license renewals, including:

Medicare Home Health and Hospice
Department of Human Services (Personal Care Home)
Community Health Accreditation Program (CHAP)
CLIA
Support regulatory audits by maintaining records and providing documentation
Assist with compliance tracking and documentation

Meetings & Board Coordination

Coordinate Board of Directors meetings, including:

Scheduling and agenda creation
Preparation and distribution of materials
Documenting minutes and maintaining records
Support Safety Committee meetings with similar responsibilities
Track meeting action items and follow up on deliverables

Contracts & Document Management

Manage facility contract processes:
Send agreements via Adobe Sign
Maintain executed contracts on SharePoint
Track and maintain facility agreement database

Event & Project Coordination

Assist with planning and execution of:
Organizational events and recognition programs
Offsite meetings and onsite events
Maintain and monitor the organization’s Major Events Calendar
Manage Patient Activity Calendar

Additional Operational Support

Assist with travel coordination as needed
Monitor deadlines, deliverables, and organizational priorities
Support executive and operational initiatives and special projects

Why Work With Us? Joining KeystoneCare means joining a team driven by purpose, community, and compassion.

💙 Meaningful Mission Your skills directly support the teams who care for patients and families during their most important moments. 🤝 Supportive Culture We are a collaborative, warm, and values‑centered organization where every team member is respected and heard. 🌱 Room to Grow You’ll have opportunities to learn, contribute to high‑level projects, and expand your administrative and leadership skills. 💼 Competitive Compensation & Benefits We offer a strong salary package, healthcare benefits, PTO, and organizational perks that support your well‑being. Bring Your Strengths. Make an Impact. If you are passionate about staying organized, supporting executive leadership, and contributing to a mission that truly matters, we’d love to meet you. Apply Today! Join a team where your work fuels compassion, care, and community.

3–5 years of administrative/executive support experience, preferably in healthcare
Strong organizational, multitasking, and time management skills
Excellent written and verbal communication with attention to detail
Proficiency in Microsoft Office, SharePoint, and document management tools
Ability to handle confidential information and support compliance, audits, and regulatory processes
Free Lunch Provided Daily
Eligible for quarterly Bonus for meeting sales targets
Accrued Paid Time Off
Paid Holidays
Medical, Dental, Vision, and Aflac plan available
$25K Company Paid Life Insurance Policy
Retirement plan with discretionary employer match
Travel reimbursement between work sites

Apply About employer

More about this job

Skills

Leadership
Organizational skills
Attention to detail
Administrative support
Scheduling
Presentation skills
Office administration
Regulatory compliance
Personal care
Community medicine
Documentation
Document management
Microsoft SharePoint
Microsoft Office

Report this job