Project Administrator

Project Administrator

Location: Onsite in Rosharon, TX

Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.

Pay: $25–$27 per hour

Employment Type: Temporary assignment, initially 30–60 days, with potential to convert to a permanent role

Kelly Services has partnered with a growing, full-service electrical construction company to hire a Project Administrator. This role provides high-volume administrative and data-entry support for project work orders, invoicing, and related documentation. The successful candidate will be detail-oriented, organized, and comfortable working in an evolving, fast-paced environment.

You’ll work with project stakeholders and the interim Controller to process work orders and invoices, including entering invoice information into client systems such as Coupa. This is a hands-on opportunity for someone who can manage competing priorities, maintain accuracy, and help keep project administration running smoothly.

Responsibilities

• Check for receipt of new work orders daily
• Accurate review and creation of work orders through importing templates
• Create job and enter into system; attach proper documentation in system and network drive
• Review and prepare work orders for billing through supporting documentation review
• Review each job for scope of work, location, urgency and completion date
• Create job folders and file both electronically and hard files
• Support projects stakeholders administratively; both internal and external clients
• Review and compile all necessary supporting documentation, including but not limited to, completing logs, equipment, reviewing maps and order sheets, header sheet and sketch

Qualifications

• Previous administrative experience; project administration experience is preferred.
• Strong attention to detail and accuracy, especially when handling high-volume data entry and documentation.
• Experience in a construction company
• Experience with Acumatica ERP or Coupa is a plus, but not required.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, SharePoint, and Outlook.
• Strong organizational and communication skills, with the ability to prioritize multiple tasks in a fast-paced environment.

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