Plant Administrative Assistant

Administrative Professional – Timekeeping & Plant Support

Bedford Park, IL | On-site | $25 – 27 per hour

Duration: Indefinite contract

We’re seeking a detail-oriented Administrative Professional to support eight operating units and 16 departments at a large, 24/7 manufacturing facility. This role combines employee timekeeping, office administration, recordkeeping, and plant support. The ideal candidate is organized, comfortable working with confidential information, and able to adapt to changing priorities.

Schedule

• Day shift: 7 a.m.–3 p.m. or 8 a.m.–4 p.m.
• On-site at the Bedford Park plant

Key responsibilities

• Track employee attendance, including absences, tardiness, overtime, leave, call-offs, and early departures.
• Review and update employee timecards in UKG; investigate discrepancies and coordinate corrections with employees and supervisors.
• Enter and verify timekeeping data, including hours worked, vacation, overtime, attendance points, and leave usage.
• Maintain accurate timekeeping records and help ensure system information reflects current policies.
• Process chemical, office supply, equipment, and uniform orders; manage the uniform account with Cintas.
• Create work orders and follow up to ensure requests are completed, including requests for office furniture, hardware, and facility upkeep.
• Maintain sanitation logs, compile permits and FCA documentation, and organize digital and physical records in accordance with retention policies.
• Distribute plant-wide communications electronically and in print.
• Manage office supplies, breakroom inventory, and incoming mail; coordinate food and catered meals as needed.
• Help set up and take down meeting rooms and support catering needs.
• Provide administrative coverage for other units when team members are out.
• Take on additional administrative tasks as needed.

Required qualifications

• High school diploma or GED
• Ability to read, write, and speak English
• Strong computer skills, including Microsoft Office and Canva
• Accurate data entry and strong attention to detail
• Basic math skills, including calculating hours and overtime
• Ability to review attendance information, identify trends, and escalate concerns
• Strong communication and collaboration skills
• Ability to manage multiple priorities in a fast-paced environment
• Discretion when handling confidential employee and operational information

Preferred qualifications

• Experience in a unionized workplace or manufacturing environment
• Experience with UKG, SAP, Power BI, or Adobe Acrobat Pro
• Spanish-language skills

Work environment and physical requirements

The Bedford Park plant is a large, active facility that operates 24 hours a day, 365 days a year. The role supports union employees working rotating shifts. Plant conditions may include varying temperatures and noise levels. You’ll need to travel between buildings on foot or by vehicle, use stairs, and walk over varying terrain. Required personal protective equipment (PPE) will be provided and must be worn on-site.

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