HR Coordinator

Recruiting Coordinator

Pay rate: $52/hour

Duration: 12 months

Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.

Location: Alameda, CA

About the Role

We’re seeking an organized, service-minded Recruiting Coordinator to support a busy Talent Acquisition team. You’ll coordinate high-volume interviews, manage complex calendars, and help create a smooth, welcoming experience for candidates and interview teams. This role also supports recruiting administration, ATS updates, and other Talent Acquisition activities.

What You’ll Do

• Coordinate complex, high-volume interview schedules across multiple calendars and stakeholders.
• Manage interview logistics in a fast-paced environment, including virtual and onsite arrangements.
• Welcome and check in onsite candidates, escort them as needed, and coordinate details such as interview-room setup and lunches.
• Arrange candidate travel and process expense reimbursements as needed.
• Support recruiters and hiring managers with administrative and recruiting-related tasks.
• Maintain requisitions and candidate information in the Applicant Tracking System (ATS).
• Conduct reference checks and support background screening processes as needed.
• Assist with recruiting events, meetings, audits, and file-retention compliance.
• Follow company policies and applicable employment requirements.
• Serve as a key point of contact for candidates and help deliver a positive interview experience.
• Take on additional Talent Acquisition responsibilities as the role develops.

Required Qualifications

Candidates must meet one of the following education and experience pathways:

• Bachelor’s degree from an accredited four-year college or university and at least 2 years of related experience, or
• High school diploma or equivalent and at least 6 years of relevant experience.

Additional requirements:

• Experience in recruiting coordination, recruiting support, or a related administrative function.
• Strong interview scheduling and calendar-management experience.
• Ability to manage approximately 20–30 interviews per week and coordinate complex calendars.
• Experience supporting recruiters and hiring managers, including candidate-facing interactions.
• Strong Microsoft Outlook skills; proficiency with Word, Excel, and PowerPoint.
• Excellent organization, attention to detail, communication, and customer-service skills.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced, team-oriented environment.

Preferred Qualifications

• Experience in a high-volume recruiting environment.
• Experience with an ATS. Workday is a plus but is not required; training can be provided.
• Hospitality, concierge, customer service, or other experience focused on welcoming and assisting people.

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