Executive Assistant to the Vice President

Executive Assistant to the Vice President

Company: Johnson & Johnson

Location: New Brunswick, New Jersey

Pay rate: $38.13 per hour

Benefits: Available after 30 days

Device requirement: Candidates must provide their own device. Applicable device and security requirements will be shared.

Position Overview

Johnson & Johnson is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Vice President.

In this fast-paced executive office, you’ll manage time-sensitive priorities, adapt to changing circumstances, and use sound judgment to address complex situations. You’ll serve as a key liaison between the Vice President and internal and external stakeholders while supporting the smooth operation of executive activities.

Key Responsibilities

Calendar, meetings, and events

• Manage a complex, dynamic executive calendar and prioritize requests with sound judgment.
• Anticipate schedule changes and proactively adjust plans.
• Coordinate Executive Committee sessions, leadership meetings, and off-site events.
• Use Microsoft Teams, Zoom, and other technology to support virtual and in-person meetings.

Travel, expenses, and procurement

• Coordinate domestic and international travel and prepare detailed itineraries.
• Process expense reports accurately and promptly.
• Prepare and manage eMarketplace purchase orders and check requisitions.

Qualifications

• High school diploma required; associate degree preferred.
• At least 10 years of executive-level administrative support experience.
• Experience supporting the head of a major corporate function preferred.
• Human Resources support experience is helpful, but not required.
• Experience in a complex, global, fast-paced environment preferred.

Skills and Experience

• Demonstrated expertise in complex calendar management and travel coordination.
• Strong written and verbal communication, analytical thinking, judgment, and discretion.
• Excellent organization, prioritization, attention to detail, and relationship-management skills.
• Proactive, self-directed approach and strong customer focus.
• Ability to adapt to shifting priorities and manage confidential information.
• Ability to collaborate effectively across all levels of an organization.

Technology

• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Working knowledge of Ariba/eMarketplace, Concur, travel systems, and Workday.

Location and Travel

• Based in New Brunswick, New Jersey.
• Up to 5% local travel may be required.

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