Clinical Finance Coordinator

Clinical Finance Coordinator

Essential Functions & Duties

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Provides financial support for Clinical Research Departments in accordance with Good Clinical Practice (GCP), guidelines, standards, federal regulations, and SOPs.

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Strong support of a variety of finance duties including but not limited to payment reconciliation, accruals, Purchase Orders, and other finance/administrative duties.

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Close collaboration with members of the Clinical Research and Finance teams.

Core Job Responsibilities include but not limited to:

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Assisting in Clinical Study financial and administrative tasks while working closely with Clinical Research study team to provide finance and administrative support on regular basis.

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Assisting in the creation, tracking and management of Purchase Orders.

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Review, reconcile, and track study investigator payments in collaboration with clinical study teams.

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Perform final payment reconciliation before site closure.

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Work closely with business finance partners to ensure consistent and accurate mapping of all POs.

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Review open PO lists and work with clinical research team to ensure appropriate PO closure.

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Support quarterly financial accrual process with finance and study teams.

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Complete required financial checks for investigators and facilitate any required documentation.

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Support vendor management activities including:

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Liaise with procurement and Legal for appropriate contract generation.

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Creating and maintaining supplier accounts in financial system.

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Facilitating requests for Approved Supplier List generation/modification and any required due diligence requirements.

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Liaise with legal and HCC in the preparation of required consulting and confidentiality agreements.

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May support other clinical trial management activities with the oversight of Clinical Research Specialists/Leaders.

Interfaces – Primary/Other:

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Primary interfaces: Provider/Agency Functional Manager, Client Point of Contact, and Clinical Research team members.

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Other Interfaces: Internal partners which may include Finance, Legal, Procurement, Biostatistics and Data management, etc.

Minimum Qualifications & Requirements

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Associate with at least 1-3+ years professional working experience, preferably in a clinical research setting.

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Real-world finance experience required including finance experience working with payments and budgets, Purchase Orders, and other administrative tasks.

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Recent experience in finance with working knowledge of financial terminology, highly desirable.

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Experience working with Clinical Studies and Trials, highly desirable.

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Ability to identify and resolve complex problems, both independently and collaboratively, in fast-paced, data-driven environments.

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Under supervision, carries out general instructions in accordance with standard practice and guidelines with detailed oriented mindset. Requires some initiative and judgment as actions are checked periodically.

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Effective and efficient communication skills, to individuals of varying levels, background, and expertise level via written, verbal, and listening skills.

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Ability to successfully manage multiple competing priorities and adapt quickly to changing priorities.

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Advanced proficiency with MS Office, especially Excel and Outlook.

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