Administrative Assistant

Administrative Assistant I – Summary The Program Coordinator Coordinator supports the Maryland Growth Initiative Program as a member of the Venture Development team, supporting them on a variety of initiatives, including the Network Advisors and Loaned Executives program which provides pro-bono and paid advisory services for portfolio and non-portfolio companies, the Prelude Pitch program, and others. In the Network Advisors and Loaned Executives programs, the Coordinator oversees project management, applications, matchmaking and analysis. The Coordinator will also lead the Prelude Pitch, a year-round practice pitch program for companies at all stages. The Coordinator will, in concert with the entire team, manage and continually improve the department s initiatives so it meets client company expectations while also ensuring a high level of satisfaction on the part of the assisted entrepreneurs, and the associated volunteer mentors, and consultants. Responsibilities 1. Maryland Growth Initiative coordination Coordinate the activities and reporting for the Maryland Growth Initiative, a multi-year program that provides additional funding and wrap around services to select growth-stage portfolio companies 2. Network Advisors and Loaned Executives program assistance Assist in the project management including initiation, regular communications, monitoring, closing activities, data entry, auditing, coordination, and process improvement. 3. Prelude Pitch coordination Coordinate the program: review applications, curate and schedule sessions, outreach, and other related activities as needed. 4. Venture Development assistance Actively Participate in other Venture Development programs and initiatives. Assist in screening pre-seed other investment applications against customer s selection criteria as needed. 5. Ecosystem Support Provide outreach support designed to generate a pipeline of high-quality investment opportunities. Direct entrepreneurs to customer s application portal s and resources. 6. General Administrative Participate in internal customer meetings as necessary and be prepared to report on significant department activities. Participate in customer events and sponsored events. Qualifications Skills Familiarity with and demonstrated interest in the startup ecosystem Experience with AI productivity and reporting tools such as CoPilot and ChatGPT Strong project management skills, high attention to detail, accountability, and timelines. Willing to continually learn new things with the ability to quickly adopt new processes and tools. Self-directed team player with excellent interpersonal skills and attention to customer service. Excellent oral and written communications skills Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and OneDrive. Virtual meeting applications like Zoom, Microsoft Teams, and Google Meet Preferred Startup operations or supporting tech-driven growth businesses is strongly preferred. This includes all industries. An understanding of the venture capital industry Preference for working in a fast-paced environment A Bachelor s degree in a Business, Finance or a related technology field. Equivalent years of experience may be substituted. Two to five years of increasingly responsible business experience. Proficiency with customer relationship management CRM tools a plus, i.e., Salesforce, HubSpot, etc. Preference for Salesforce. Physical Demands This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Ability to travel within Maryland. A significant amount of this job may be performed remotely. It is expected that there will be a professional remote work environment.

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