ADMINISTRATIVE ASSISTANT (TEMPORARY)

ADMINISTRATIVE ASSISTANT (TEMPORARY)

Location: HMLAT-303, MCB Camp Pendleton, CA Employment Type: Full-Time | Onsite Clearance: Tier 1 | CAC required

Summary

Provides support to 3rd Marine Aircraft Wing (MAW) Fleet Replacement Squadron (FRS) Marine Light Attack Helicopter (HMLAT)-303 Corrosion Control, Tool Room, and Organizational Level (O-Level) Maintenance on H-1 aircraft in accordance with the Naval Aviation Maintenance Program (NAMP), applicable technical data, and federal contract requirements.

Administrative Assistant to Site Management supporting H-1 aircraft maintenance operations. Manages daily office operations, coordinates schedules, and provides clerical support to executives, managers, or teams to keep the workplace organized and efficient.

Essential Functions

• Assist in managing day-to-day administrative functions at the site level
• Communication & Correspondence: Answer and route phone calls, greet visitors, and manage emails, letters, and memos.
• Recordkeeping & Filing: Maintain physical and digital filing systems, update databases, and process data entry.
• Document Preparation: Draft, edit, and format reports, presentations, and spreadsheets.
• Office Management: Order and track office supplies, manage inventory levels, and coordinate equipment or facility maintenance.
• Financial & Admin Support: Assist with expense reports, basic invoices, and tracking bills or receipts.
• Documenting and submitting Contract Data Requirements List (CDRL)
• Perform as primary interface with Site Management submitting required reports
• Perform payroll functions
• Perform other duties as assigned

Duties

• Submits required reports accordingly including but not limited to: Certificate Of Completion and Acceptance (COCA), Certificate of Service (COS), Manning Reports, Weekly Activity Report, Payroll, Contract Data Requirements List (CDRL), etc.
• Documents work performed on appropriate forms, electronic database and definitive sheets, as required.

Qualifications

• Education: High school diploma or GED required; an associate or bachelor’s degree in business or a related field is preferred.
• Experience: 3+ years of experience in an administrative, clerical, or office support role.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint), plus familiarity with office software and databases.
• Soft Skills: Strong organizational skills, time management, verbal and written communication, and the ability to handle confidential information with discretion.
• 5+ years Naval Aviation Maintenance Program (NAMP) experience preferred.
• 3+ years as Maintenance NCO or equivalent civilian experience responsible for NAMP preferred
• Tier 1 clearance required

Physical Requirements:

Must be able to perform essential job functions with or without reasonable accommodation, including prolonged sitting or standing, use of a computer and office equipment, and lifting up to 25 lbs. Requires sufficient vision to read and review records and the ability to work in office and hangar environments while wearing required PPE.

Compensation

• $44.02/hour + $2.65 H&W/hour

Benefits:

Employees are offered medical, dental, vision, and basic life insurance. Employees can enroll in KAI’s 401k plan. Employees have a minimum of eleven paid holidays. Vacation/PTO IAW with applicable wage determination

Labor Relations Notice:

The Company respects employee rights under applicable labor laws. Nothing in this posting interferes with lawful collective activity.

Contract Contingency:

Employment is contingent upon contract award, funding, background investigation, and clearance eligibility.

EEO Statement:

Equal Opportunity Employer – Disability/Veterans. No retaliation for protected activity.