Office Manager/ Receptionist

Karman Industries

Karman Industries is a Torrance-based thermal technology company building the backbone for giga-scale AI infrastructure. Founded by a team from SpaceX, Rocket Lab, and GE, Karman is moving beyond legacy cooling with the launch of the HPU (Heat Processing Unit) - a new category of thermal architecture designed for the 100kW+ rack era.

The HPU shrinks the exterior mechanical yard by up to 80% while reducing peak energy consumption by 10%+. Unlike traditional systems, the Karman HPU provides zero-water (WUE 0) cooling that ensures high-TDP GPUs and HBM4 memory stay at optimal thermal setpoints without throttling.

Founded in 2024, we’re a fast-growing team of passionate professionals dedicated to making a tangible impact on the future of humanity. We design, build, and test real hardware, and we lead with ownership: you’ll own your work from concept to hardware and help shape how we scale. Our values are Ownership, Performance Excellence, Radical Transparency, and Customer-Centricity.

Join us in our mission to transform the industry and contribute to a more sustainable world.

Office Manager/ Receptionist

Karman Industries is seeking an Office Manager/Receptionist to be the welcoming face of our Gardena headquarters and the operational backbone that keeps our office running smoothly day to day. You'll be the first-person visitors and candidates meet, the person who owns how it feels to work out of our office, and a dependable extra set of hands for the leadership team when calendars or travel plans need quick support. This is a great fit for someone who loves being the person who keeps things organized, running, and genuinely enjoyable to be around.

Key Responsibilities

• Greet and welcome visitors, candidates, and guests, ensuring a warm and professional first impression of Karman
• Support onsite guest experience, including VIP hospitality for partner and investor visits
• Serve as the operational backbone of Karman's HQ, owning the day-to-day environment so the team can focus on their work
• Own office supply, lunch & snack and inventory management across common areas and workspaces
• Coordinate new hire onboarding logistics: workspace setup, equipment, access, and day-one readiness in partnership with HR and IT
• Own branded merchandise programs, including vendor sourcing, inventory management, and coordination of swag for onboarding, events, and partner gifting
• Own end-to-end planning and execution of company events, offsites, all-hands, and culture programming
• Act as a culture champion, helping reinforce Karman's values through the everyday office experience, not just big events
• Provide ad-hoc calendar support and book travel (transportation, accommodations, itineraries) for members of the leadership team as needed.

Qualifications

• 1+ years of experience in an office administration, front desk/reception, hospitality, or customer-facing role
• Comfortable juggling multiple priorities in a fast-paced, in-person environment
• Strong interpersonal skills and a genuine, welcoming presence
• Highly organized and detail-oriented, with good judgment on what needs attention first

Role level to be determined during interview process

Karman Industries is an Equal Opportunity Employer; employment with Karman Industries is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Direct applicants only - we are not working with outside recruiters or agencies for this role.