Ward Clerk

Job Summary:

Under indirect supervision of a Registered Nurse, provides and performs a variety of clerical functions for the department including but not limited to: maintaining department files and records; coordinating the acquisition of charts and patient records; scheduling/re-scheduling and coordinating patient examinations, procedures and testing; performing the typical duties and responsibilities of a receptionist. Promotes the efficient operation of the department by arranging and coordinating the scheduling of patient care activities and maintaining supplies and equipment..

Essential Responsibilities:

• Upholds Kaiser Permanentes Policies and Procedures, Principles of Responsibilities and applicable state, federal and local laws.
• Provides reception for assigned area. In conjunction with other departments, assists in the resolution of members problems.
• Files and records physician orders accurately and timely in accordance with departmental policies and procedures. Assists in maintaining accurate and up-to-date medical records and enters computerized medical data from patient charts. Completes and files patient processing forms.
• Calls or faxes prescriptions into pharmacy.
• Assures accurate census by inputting admission, discharge, and transfers in a timely manner. Schedules and re-schedules or cancels tests, procedures and examinations for patients.
• Coordinates the administrative aspects of hospitalization admission, transfer , discharge and transportation.
• May transport patients, equipment, supplies, and laboratory specimens.
• Prints and distributes diagnostic reports and notifies appropriate personnel of abnormal lab results.
• Organizes and maintains department files, records, handbooks, manuals, committee minutes and inventory of patient education files.
• Collects, sorts, and delivers mail; prepares outgoing mail.
• Promptly answers call lights, alarms and patient requests.