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Assistant Retail Manager - CC Philadelphia Main Bkst
Follett
Philadelphia, PA
- $20 to $23 USD / hour
As an Assistant Store Manager, you will support a Market Leader or Campus Store Manager in oversight of store operations. You will be responsible for driving results through sales growth…
Added 1 min ago
Registered Nurse (O-2/O-3/O-4 Billet) Non-Supervisory
Immigration and Customs Enforcement
Folkston, GA
…leadership roles such as Charge Nurse/Team Lead, mentoring, and process development. The role requires clinical expertise, adaptability, and the ability to work in a multidisciplinary team…
Added 1 min ago
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Summer Intern 2027 - Human Resources & Employee Experience
Federal Express Corporation
Miami, FL
- $25 to $30 USD / hour
…Resources team. The intern will contribute to projects related to process improvement, onboarding, policy review, manager resources, and AI-enabled automation, while gaining a broad…
Added 1 min ago
Personal Banker II - Campbellton Fairburn DeNovo
Fifth Third Bank, N.A.
South Fulton, GA
…on-boarding and education program that includes rotations in Operations and Sales & Service. There will be a certification at the conclusion of the program to provide selected candidates…
Added 1 min ago
Manager, Store
Ross Stores, Inc.
Pooler, GA
Responsible for all aspects of the Stores’ operations. Leads the entire operation of the Store to ensure that Company standards and best practices are consistently met. Staffs, trains and…
Added 1 min ago
Branch Manager - Georgia North Market - Roswell, GA
JPMorgan Chase
Roswell, GA
As a Branch Manager in a Chase Branch, you will be at the forefront of delivering attentive and friendly service, creating a welcoming environment that puts employees and clients first. You…
Added 1 min ago
Customer Success Manager
SDI Inc
Bentonville, AR
SDI is seeking a highly motivated Customer Success Manager to serve as the primary operational liaison between SDI and customers. This role is responsible for ensuring customer…
Added 1 min ago
Referral & Intake Specialist / Infusion
BrightSpring Health Services
DULUTH, GA
Amerita’s intake coordinator are responsible for working in coordination with the sales and pharmacy teams process patient referrals and admissions in a timely manner. Intake coordinators…
Added 1 min ago
Aftermarket Account Manager
Caterpillar, Inc.
Alpharetta, GA · Griffin, GA
…accounts across Aftersales, Quality & Reliability, Support Operations & Aftermarket, and Commissioning Support. The Aftersales Account Manager is a key member of the Data Center Customer…
Added 1 min ago
Registered Nurse- Supervisory Asst Nurse Manager
Veterans Affairs, Veterans Health Administration
Augusta, GA
Added 1 min ago
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Area Retail Leader
KeyBank National Association
Yakima, WA
- $96,000 to $181,000 USD / year
…ensuring the retail branch teams are using appropriate sales and service processes in all client interactions. This is accomplished through monthly observational coaching sessions, joint…
Added 1 min ago
Senior Station Manager, AMZL
Amazon
Atlanta, GA · Doraville, GA · Alpharetta, GA
AMZL Sr. Station Leaders are responsible for all budgetary, people development and operations objectives for an Amazon Logistics Delivery Station (DS). Additional responsibilities include…
Added 1 min ago
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Oracle Fusion Manufacturing Senior Manager - Pharmaceutical
Accenture
Atlanta, GA
- $122,700 to $302,400 USD / year
We are seeking an experienced Oracle Fusion Manufacturing Senior Manager to lead large-scale business transformation and ERP implementation programs within the Biotech/Biopharma industry.…
Added 1 min ago
Sr Fiber Deploy TIPM, Global Connectivity Infrastructure Development
Amazon
Atlanta, GA
PMP certificate, or Bachelor's degree in business, operations, human resources, adult education, organizational development, instructional design or related field
Added 1 min ago
Process Excellence Lead
Galaxy US Opco Inc.
United States
The Process & Delivery Excellence Senior Associate/Manager is a hands on individual contributor responsible for executing the implementation, standardization, performance monitoring, and…
Added 2 mins ago
Staff VP Provider Data Solutions
Elevance Health
Atlanta, GA
…care, medical cost management, regulatory compliance, customer service, and digital experience. The platforms and standards support ~50M members and ~4M providers and facilities across…
Added 2 mins ago
EY Law - Contract Solutions - Manager - FY26 HDG#2291
EY
Austin, TX · Chicago, IL · Dallas, TX · Fort Worth, TX · Hoboken, NJ · Houston, TX · Iselin, NJ · San Antonio, TX · New York, NY
We currently have a career opportunity for a Manager in our US EY Law practice. Our Legal Transform and Operate/Contract Solutions team works with clients to improve the performance of…
Added 2 mins ago
Professional Billing Manager
Huron Consulting Group
Atlanta, GA
The Manager of Professional Billing Office provides operational leadership for all professional billing and follow up activities for Oncology, Women & Children, and Acute Medicine Service…
Added 2 mins ago
TechOps - 24/7 Line - Liaison Engineering Manager
Delta Air Lines, Inc.
Atlanta, GA
…regulations, foreign regulatory requirements and Delta's Technical Operations Policy and Procedures (TOPP) and all other engineering…
Added 2 mins ago
Manager, Distribution (2nd Shift)
Caterpillar, Inc.
Atlanta, GA
…of Cat aftermarket parts, integrated logistics, and global service to develop and support our global dealer network and…
Added 2 mins ago
Customer Experience Manager
Crane NXT
United States
As a Customer Experience Manager for Service, you will work to create a positive experience for new and existing customers in order to support company goals and reduce the possibility for…
Added 2 mins ago
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Assistant Store Manager
Claires Essentials LLC
Jenks, OK
- $12 to $14 USD / hour
Upon submitting your application, you can expect an update within 5 days. If the hiring manager wants to proceed with your application, the process will involve a face-to-face interview in…
Added 2 mins ago
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General Manager
Victra
Iowa City, IA
- $30.76 USD / hour
● Own the hiring process for your store: interview, select, and bring in the best talent - a General Manager's most important decision is who joins the team, not just how you develop them…
Added 3 mins ago
UP
PMO - Senior Manager - Project Farma
USPF PROJECT FARMA LLC
Remote, United States
- $160,000 to $180,000 USD / year
The PMO Senior Manager is responsible for leading teams and overseeing the execution of work aligned to project, client, and business objectives. This role balances people leadership with…
Added 4 mins ago
Engagement Manager, Breach Notification
Kroll
United States
Kroll is seeking an Engagement Manager to lead complex, client-facing breach notification projects. You will own engagements from scoping through closeout, coordinate the people and…

Kaiser Permanente

Supervisor, Administrative Services

Stockton, CA, United States

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Job details

Posting language: English
Posted: Nov 5, 2026

Original job description

Job Summary:

Supervises day-to-day operations of information maintenance and distribution by assisting task work and providing directions to team. Leads team workflow by anticipating and offering assistance for business needs that require support independently. Supervises team in event execution by anticipating, assigning, and coordinating multiple team leads to supervise operational tasks in preparation for events. Provides preliminary leadership for budget management to team by monitoring and recommending improvements to department budget based on timeline, staffing, space, and equipment needs. Manages relationships with vendors by aligning vendor relationships with member and organizational goals and issues. Coaches team on data integrity and reporting by anticipating and assigning operational tasks.

Essential Responsibilities:

Recommends developmental opportunities for others; builds collaborative, cross-functional relationships. Solicits and acts on performance feedback; provides team members with feedback; and mentors and coaches to drive performance improvement. Pursues professional growth; provides training and development to talent for growth opportunities; supports execution of performance management guidelines and expectations. Implements, adapts, and stays up to date with organizational change, challenges, feedback, best practices and processes. Fosters open dialogue, supports, mentors, engages, and motivates team members on collaboration. Delegates tasks and decisions as appropriate; provides appropriate support, guidance and scope.
Supervises and coordinates daily activities of designated work team or unit by monitoring the execution and completion of tactical action items and work assignments; ensures all policies and procedures are followed. Aligns team efforts and standards, and measures progress in achieving results; determines and carries out processes and methodologies; resolves escalated issues as appropriate. Develops work plans to meet business priorities and deadlines; coordinates, obtains and distributes resources. Removes obstacles that impact performance; identifies and recommends improvement opportunities; influences teams to execute in alignment with operational objectives.
Supervises day-to-day operations by: assisting task work and providing directions to team; developing new processes and systems to streamline and facilitate efficiency; developing instructional materials for training on standardized processes for administrative tasks; acting as a point of escalation for team for highly complex or special projects delivered to department head; and partnering with department managers to ensure team administrative support needs are met.
Leads team workflow by: anticipating and offering assistance for business needs (e.g., manager email requests) that require support independently; supervising staffing-related deficiencies and reallocating team resources to ensure quality of service; overseeing technical systems support for the department; deciding and negotiating resource allocation for the team, applying policy knowledge to ensure compliance and ensure (e.g., review charges) orders meet budget targets; leading application of strategies for effective resolution of general requests; reviewing and resolving escalated time card issues directly with staff; implementing new staffing onboarding activities with advanced strategies to ensure employee growth and success; and guiding team to leverage the HR information system to proactively maintain knowledge of the contract language, highly complex pay practices (e.g., travel, shift differentials), and changes to job functions, job descriptions, and role goals.
Supervises team in coordination and planning of large events by: leading teams to conduct meeting facilitating through monitoring attendance, building the agenda, creating/compiling the presentation for flow, driving meeting participation and discussion, and carrying through follow-up actions/requests; providing supervisory oversight for team to finding and booking meeting rooms appropriate for highly complex audiences and meeting objectives.
Supervises team in execution of events by: anticipating, assigning, and coordinating multiple team leads to supervise operational tasks in preparation for events; ensuring adequate resources are allocated to execute high-level events successfully; prioritizing and monitoring key senior employee schedules and deadlines when organizing events for maximum availability; serving as a point of escalation and resolution for delicate high-impact issues during meetings and events; implementing and monitoring criteria for tracking desired event outcomes; and evaluating the agenda, meeting minutes, and meeting summaries, generating and ensuring action-item follow through, and coordinating high-stakes guest presentations in department meetings or large team meetings.
Provides preliminary leadership for budget management to team by: monitoring and recommending improvements to department budget based on timeline, staffing, space and equipment needs; guiding staff to ensure the services and processes are cost effective and meet department objectives; supporting development of direction and strategy to ensure cost-effective events that meet budget requirements; reviewing and may be approving simple vendor requests; and directing the allocation of expenses through appropriate accounts.
Manages relationships with vendors by: aligning vendor relationships with member and organizational goals and issues; building and maintaining established relationships with strategic leaders, members, and vendors; and coordinates team to organize information in support of complex vendor negotiations (e.g., caterers, hotels) to ensure growth and success.
Coaches team on data integrity and reporting by: anticipating and assigning operational tasks; supervising the teams service level data-input and reporting (e.g., productivity, weekly statistics, and statistical reports) in alignment with organizational standards; creating a wide-range of complex reports for overall department budgets; and analyzing problem areas, identifying root causes, resolving data issues, measuring impact of changes, and recommending process improvements and new solutions.
Ensures alignment of strategic direction by: cross-referencing projects with organizational objectives, business plans, financial goals, and service quality; leading implementation and supporting development of department direction and strategy, listing efficient events that meet member needs; partnering with department leadership to craft business development opportunities, department policies and procedures, and organizational goals; nd coordinating team efforts to enact set strategic directions.

Knowledge, Skills and Abilities: (Core)

Ambiguity/Uncertainty Management
Attention to Detail
Business Knowledge
Communication
Constructive Feedback
Critical Thinking
Cross-Group Collaboration
Decision Making
Dependability
Diversity, Equity, and Inclusion Support
Drives Results
Facilitation Skills
Health Care Industry
Influencing Others
Integrity
Leadership
Learning Agility
Organizational Savvy
Problem Solving
Short- and Long-term Learning & Recall
Strategic Thinking
Team Building
Teamwork
Topic-Specific Communication

Knowledge, Skills and Abilities: (Functional)

Applied Data Analysis
Computer Literacy
Customer Experience
Data Entry
Data Governance
Data Integrity
Interpersonal Skills
Leverages Technology
Market Knowledge
Negotiation
Project Management
Strategic Alignment
Vendor Management

Minimum Qualifications:

Minimum two (2) years of experience in a leadership role (e.g., mentoring or leading a project) with or without direct reports.
Bachelors degree in Communications, Business, Health Care or related field, OR Minimum three (3) years of experience in administrative support or related field.

Preferred Qualifications:

One (1) year of experience in a leadership role of a matrixed organization.
Three (3) years of work experience in a role requiring interaction with executive leadership (e.g., Vice President level and above).

COMPANY: KAISER

TITLE: Supervisor, Administrative Services

LOCATION: Stockton, California

REQNUMBER: 1459275

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.

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More about this job

Skills

Workflow
Leadership
Budget management
Reporting
Training and development
Performance management
Collaboration
Administrative support
Regulatory compliance
Onboarding
Prioritization
Presentation skills
Statistics
Sales
Attention to detail
Business knowledge
Communication skills
Critical thinking
Decision making
Problem solving
Team building
Teamwork
Data analysis
Computer skills
Customer experience
Data entry
Interpersonal skills
Negotiation
Project management
Vendor management
Coaching

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