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Account Coordinator
Crowley Maritime Corporation
JACKSONVILLE, FL
Responsible for providing administrative and commercial support to account management activities, assisting with customer inquiries, pricing requests, account coordination, and day-to-day…
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Warehouse Logistics 3PL Manager
Nebius
United States
…warehouses and managing inbound and outbound shipments that support U.S. and international data center deployments, ensuring operational excellence and on-time delivery. As the primary…
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Staff Software Development Engineer
CVS Health
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This Staff Engineer will be strong in Java, Spring Boot, RESTful APIs, and event‑driven systems, comfortable operating in cloud‑native environments, and experienced working in regulated…
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Supply Chain Strategic Sourcing Specialist
Powers Health
Munster, IN
…supplier evaluation, negotiations, pricing analysis, and contract support, while ensuring compliance with healthcare regulations and organizational…
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…Eligibility Survey (VIDES), supports waiver efforts in electronic systems such as WaMS and SIS Online, and provides oversight to staff disseminating information, technical assistance, and…
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Medical Science Liaison, CNS - CT, MA, ME, NH, Upstate NY, RI, VT
Otsuka America Pharmaceutical Inc.
Jefferson City, MO
…access, marketing and market access to engage local healthcare systems and identify opportunities to improve the patient experience. Through this matrix model, customers will now experience…
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Director, Health System Sales - Midwest
Owens & Minor
Saint Louis, MO
…essential products, services and technology solutions that support care delivery in leading hospitals, health systems and research centers around the world. For over 140 years, Owens &…
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Analyst, Supply Chain Data and Applications
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Miami, FL
Perform root-cause analysis and coordinate corrections across source, master-data, integration, and downstream systems.
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Development Manager- South Carolina General Office
New York Life
Myrtle Beach
This position will support the South Carolina GO.
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South Maintenance Lead Technician
University of North Carolina- Chapel Hill
CHAPEL HILL, NC · NC
…facilities and ensure the proper operation of those facilities in support of the UNC mission of teaching, research and public service. Building Services supports more than 400 campus…
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Retail Contingent
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Gretna, NE
The Sales Support Associate role is an integral part of the store’s overall success and efficiency; demanding direct attention to our brand commitment when servicing our customers. Leaving…
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Retail Contingent
Tapestry, Inc.
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The Sales Support Associate role is an integral part of the store’s overall success and efficiency; demanding direct attention to our brand commitment when servicing our customers. Leaving…
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Sr. Allocator, Men’s Footwear
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NY
Primary Purpose: The Senior Allocator is responsible for effectively managing inventory levels to support Coach's overall North American Retail & Outlet sales and inventory plans. The…
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Director, Accounting Strategy & Operations
Tapestry, Inc.
NY
Lead or support cross-functional initiatives with accounting, financial reporting, process, systems, data, technology, or internal control implications.
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Electrical Engineer - PCB/Project Engineer
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Support engineering technology roadmaps for future test, measurement, and control systems.
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Assistant Professor of Biomedical Engineering: Advanced Biomaterials and Precision Theranostics
Case Western Reserve University
Cleveland, OH
…undergraduate and graduate education, and sustained research support from federal and non-federal…
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RN Behavioral Health - $30,000 Sign-On Bonus!
Community Health Systems
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+ ACLS - Advanced Cardiac Life Support preferred
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AVP, Hedge Advisory & Analytics
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Project Leader Middletown RI
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Fort Leonard Wood, MO · Clinton, MO · Butler, MO
…the PC-Based Open-Architecture for Reconfigurable Training Systems (PORTS) program. The PORTS team designs and develops simulation-based training devices/systems for the US Surface Navy to…
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Procurement Specialist Technical
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…competitive compensation and a wide-range of benefits that support both employees and their families, helping them prepare for the future. In addition to highly competitive salaries,…
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We’ll give you the support you need. Our team will be there every step of the way, providing:
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BH
Practice Administrator - Rural Clinics
BJC HealthCare
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- $76,252.8 to $124,155.2 USD / year
…financial and administrative activities and developing plans to support operational and team success. Practice Administrators collaborate with hospital departments to ensure operational…
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Lead Software Engineer (Full Stack)
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…smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in…

Kaiser Permanente

Supervisor, Administrative Services

Stockton, CA, United States

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Job details

Posting language: English
Posted: Nov 4, 2026

Original job description

Job Summary:

Supervises day-to-day operations of information maintenance and distribution by assisting task work and providing directions to team. Leads team workflow by anticipating and offering assistance for business needs that require support independently. Supervises team in event execution by anticipating, assigning, and coordinating multiple team leads to supervise operational tasks in preparation for events. Provides preliminary leadership for budget management to team by monitoring and recommending improvements to department budget based on timeline, staffing, space, and equipment needs. Manages relationships with vendors by aligning vendor relationships with member and organizational goals and issues. Coaches team on data integrity and reporting by anticipating and assigning operational tasks.

Essential Responsibilities:

Recommends developmental opportunities for others; builds collaborative, cross-functional relationships. Solicits and acts on performance feedback; provides team members with feedback; and mentors and coaches to drive performance improvement. Pursues professional growth; provides training and development to talent for growth opportunities; supports execution of performance management guidelines and expectations. Implements, adapts, and stays up to date with organizational change, challenges, feedback, best practices and processes. Fosters open dialogue, supports, mentors, engages, and motivates team members on collaboration. Delegates tasks and decisions as appropriate; provides appropriate support, guidance and scope.
Supervises and coordinates daily activities of designated work team or unit by monitoring the execution and completion of tactical action items and work assignments; ensures all policies and procedures are followed. Aligns team efforts and standards, and measures progress in achieving results; determines and carries out processes and methodologies; resolves escalated issues as appropriate. Develops work plans to meet business priorities and deadlines; coordinates, obtains and distributes resources. Removes obstacles that impact performance; identifies and recommends improvement opportunities; influences teams to execute in alignment with operational objectives.
Supervises day-to-day operations by: assisting task work and providing directions to team; developing new processes and systems to streamline and facilitate efficiency; developing instructional materials for training on standardized processes for administrative tasks; acting as a point of escalation for team for highly complex or special projects delivered to department head; and partnering with department managers to ensure team administrative support needs are met.
Leads team workflow by: anticipating and offering assistance for business needs (e.g., manager email requests) that require support independently; supervising staffing-related deficiencies and reallocating team resources to ensure quality of service; overseeing technical systems support for the department; deciding and negotiating resource allocation for the team, applying policy knowledge to ensure compliance and ensure (e.g., review charges) orders meet budget targets; leading application of strategies for effective resolution of general requests; reviewing and resolving escalated time card issues directly with staff; implementing new staffing onboarding activities with advanced strategies to ensure employee growth and success; and guiding team to leverage the HR information system to proactively maintain knowledge of the contract language, highly complex pay practices (e.g., travel, shift differentials), and changes to job functions, job descriptions, and role goals.
Supervises team in coordination and planning of large events by: leading teams to conduct meeting facilitating through monitoring attendance, building the agenda, creating/compiling the presentation for flow, driving meeting participation and discussion, and carrying through follow-up actions/requests; providing supervisory oversight for team to finding and booking meeting rooms appropriate for highly complex audiences and meeting objectives.
Supervises team in execution of events by: anticipating, assigning, and coordinating multiple team leads to supervise operational tasks in preparation for events; ensuring adequate resources are allocated to execute high-level events successfully; prioritizing and monitoring key senior employee schedules and deadlines when organizing events for maximum availability; serving as a point of escalation and resolution for delicate high-impact issues during meetings and events; implementing and monitoring criteria for tracking desired event outcomes; and evaluating the agenda, meeting minutes, and meeting summaries, generating and ensuring action-item follow through, and coordinating high-stakes guest presentations in department meetings or large team meetings.
Provides preliminary leadership for budget management to team by: monitoring and recommending improvements to department budget based on timeline, staffing, space and equipment needs; guiding staff to ensure the services and processes are cost effective and meet department objectives; supporting development of direction and strategy to ensure cost-effective events that meet budget requirements; reviewing and may be approving simple vendor requests; and directing the allocation of expenses through appropriate accounts.
Manages relationships with vendors by: aligning vendor relationships with member and organizational goals and issues; building and maintaining established relationships with strategic leaders, members, and vendors; and coordinates team to organize information in support of complex vendor negotiations (e.g., caterers, hotels) to ensure growth and success.
Coaches team on data integrity and reporting by: anticipating and assigning operational tasks; supervising the teams service level data-input and reporting (e.g., productivity, weekly statistics, and statistical reports) in alignment with organizational standards; creating a wide-range of complex reports for overall department budgets; and analyzing problem areas, identifying root causes, resolving data issues, measuring impact of changes, and recommending process improvements and new solutions.
Ensures alignment of strategic direction by: cross-referencing projects with organizational objectives, business plans, financial goals, and service quality; leading implementation and supporting development of department direction and strategy, listing efficient events that meet member needs; partnering with department leadership to craft business development opportunities, department policies and procedures, and organizational goals; nd coordinating team efforts to enact set strategic directions.

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Skills

Workflow
Leadership
Budget management
Reporting
Training and development
Performance management
Collaboration
Administrative support
Regulatory compliance
Onboarding
Prioritization
Presentation skills
Statistics
Sales

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