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Added 1 min ago
Sr. Manager, Events
Pelago
NY · Manhattan, NY
Pelago is looking for a Sr. Manager of Events to own the strategy and execution of our B2B event portfolio and select corporate experiences. This is a highly visible, hands-on role for…
Added 1 min ago
Senior Lead, Real Estate Project Management
SharkNinja
Needham, MA
SharkNinja is seeking an Outrageously Extraordinary Owner's Real Estate and Facilities Project Manager to lead complex real estate, construction, workplace, and facilities initiatives,…
Added 1 min ago
PF
Club Manager
Planet Fitness
West Springfield, MA
- $50,000 USD / year
We Are Ambitious – Always learning and growing toward success.
Added 2 mins ago
Technical Project Manager I - New College Graduate (Bachelors) Kalispell, MT
Applied Materials, Inc
Kalispell, MT · Austin, TX
…our team to push the boundaries of what is possible - while learning every day in a supportive leading global company. Visit our Careers website to learn…
Added 3 mins ago
J
Community Sales Manager (in Training)
Frisco, TX
- $25 USD / hour
Our formalized training ensures you'll master the Taylor Morrison way, regardless of your experience level. The program duration is tailored to your background, experience and abilities and…
Added 3 mins ago
RF
Sr. Consumer Loan Specialist - Sales Customer Service (Bilingual Preferred)
Republic Finance, LLC
Corpus Christi, TX
- $36,000 USD / year
…relationships and meeting sales goals. You will also assist the Branch Manager with daily operational tasks and set and be a role model to other team members. The successful candidate will…
Added 3 mins ago
RF
Sr. Consumer Loan Specialist - Sales Customer Service
Republic Finance, LLC
Arlington, TX
- $36,000 USD / year
…relationships and meeting sales goals. You will also assist the Branch Manager with daily operational tasks and set and be a role model to other team members. The successful candidate will…
Added 3 mins ago
U-
Medical Education Manager, US AWM
USA - Smith & Nephew, Inc.
United States
- $130,000 USD / year
The Medical Education Program Manager (MEM) is responsible for delivering peer-to-peer (P2P), HCP-led medical education in the U.S. for the Advanced Wound Management (AWM) Business Unit.…
Added 4 mins ago
Undercarriage Customer Support Rep
Yancey Bros. Co.
Pooler, GA
…construction equipment to on-highway trucks, we remain committed to learning more about our customers, offering equipment and support to keep up with their changing needs. This all starts…
Added 4 mins ago
SO
Gaming Casino Audit Intern
State of Colorado
Cripple Creek, CO
- $22.4 USD / hour
Assist the Audit Manager and staff within the immediate work unit to learn how to understand how the section responds to technical inquiries of licensee’s, how to clarify, counsel, and…
Added 4 mins ago
SO
Business Fraud Supervisor (Hybrid)
State of Colorado
Denver, CO
- $92,232 to $98,000 USD / year
Oversee and administer the Business Fraud Complaint Unit as program manager.
Added 5 mins ago
CURE Teaching Lab Manager
University of North Carolina- Chapel Hill
CHAPEL HILL, NC · NC
The NSCI CURE Lab Teaching Manager will be responsible for providing program safety management along with teaching and technical support for laboratory courses in the neuroscience program.…
Added 5 mins ago
LensCrafters - Assistant Manager
EssilorLuxottica Group
Baton Rouge, LA
Everything we do is centered around sight. Because quality care helps us see the joy in life. Because learning from the best, makes us all better. Because continuing our legacy of the…
Added 6 mins ago
Care Coordinator
HealthPoint
Bryan, TX
n) Engage patients in trusting relationships enabling effective intervention and support. Ensure patient understands program benefits, care manager’s role, how to make best use of the…
Added 6 mins ago
SP
OFFICE MANAGER @ SPOKANE VIRTUAL LEARNING, 8 HRS, CONT.
Spokane Public Schools
Spokane, WA
- $18.55 to $28.76 USD / month
…increase retirement savings such as the DRS Deferred Compensation Program or by participating in a 403(b)-retirement plan through the district’s plan manager,…
Added 6 mins ago
PARAEDUCATOR - BUILDING ITINERANT @ LIDGERWOOD ELEMENTARY SCHOOL, 7 HRS, CONT.
Spokane Public Schools
Spokane, WA
As a Spokane Public Schools staff member, you'll uphold our commitment to creating a loving and collaborative learning community where all students belong and thrive. We are looking for…
Added 6 mins ago
SP
PARAEDUCATOR - DI @ SHAW MIDDLE SCHOOL, 7 HRS, CONT.
Spokane Public Schools
Spokane, WA
- $15 to $22.62 USD / month
As a Spokane Public Schools staff member, you'll uphold our commitment to creating a loving and collaborative learning community where all students belong and thrive. We are looking for…
Added 6 mins ago
SP
PARAEDUCATOR - PRESCHOOL @ WILLARD ELEMENTARY SCHOOL, 7 HRS, CONT.
Spokane Public Schools
Spokane, WA
- $15 to $22.62 USD / month
As a Spokane Public Schools staff member, you'll uphold our commitment to creating a loving and collaborative learning community where all students belong and thrive. We are looking for…
Added 6 mins ago
Program Director - Family Services
Lifeworks
Austin, TX
LifeWorks of Austin, TX is looking for a Program Manager to join our Family Services team!
Added 7 mins ago
Research Operations and Strategic Delivery Manager
National Student Clearinghouse
Herndon, VA
The Manager, Research Operations & Strategic Delivery oversees the operational management and execution of the Custom Research and Strategic Research Partnerships portfolio, supporting…
Added 7 mins ago
Warehouse Supervisor
Molson Coors
Denver, CO
This position reports to the Warehouse Operations Manager and works closely with warehouse employees, warehouse leads, operations leadership, and cross-functional partners to support daily…
Added 7 mins ago
JH
Senior Financial Analyst / Business Analyst
Johns Hopkins Applied Physics Laboratory
Laurel, MD
- $62,900 USD / year
…to our customers including the Senior Executive leadership, Program Management, Branch and Group Supervisors, and our sponsors. We are passionate about learning, improving and preparing for…
Added 8 mins ago
FF
Part-Time Sales Associate - Famous Footwear
Famous Footwear
FOUNTAIN VALLEY, CA
- Part-time
Career Development and Learning Opportunities. We provide education assistance of up to $7500 per year for full-time associates and provide opportunities for associates who want to grow…
Added 8 mins ago
J
Production Administrative Coordinator
Juilliard
NY
- $67,000 to $69,000 USD / year
…the Senior Director of Production, the Business & Operations Manager (BOM), and the Production Management team (PM team). Guided by the BOM, responsibilities include but are not limited to…
Added 8 mins ago
Field Sales Account Executive - South Orange County
The RealReal, Inc.
United States
…Depending on role, employees may also be eligible for a bonus program, incentive pay and…

Juilliard

Production Administrative Coordinator

NY, United States

$67,000 to $69,000 USD / year

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Job details

Pay: $67,000 to $69,000 USD / year
Experience: Bachelor’s Degree or 4 years related work experience.
Posting language: English
Posted: Nov 9, 2026

Original job description

Description:

The Production Office Administrative Coordinator supports the entire Production Management Office inclusive of the Senior Director of Production, the Business & Operations Manager (BOM), and the Production Management team (PM team). Guided by the BOM, responsibilities include but are not limited to onboarding new per diem employees and contractors, preparing payroll, processing financial paperwork, scheduling meetings, etc. In addition, this individual will be the first point of contact in the Production Management Office, directing inquiries and answering questions as needed. This is a 52 week non-exempt in-person position with an annual salary range of $67,000 - $69,000.

Role Responsibilities:

Office Management Responsibilities:

Coordinate staff and inter-departmental meetings as requested, attending and taking notes at these and other meetings as necessary.
Assist the Senior Director with scheduling their meetings and supporting them on projects as requested
Book and update space schedules for meetings and Production events as needed
Assist the Senior Director with the planning and execution of departmental meetings as well as supporting school events. This may include scheduling, setup, breakdown, ordering, and purchasing of refreshments and other items as required
Assist the PSM in hiring/onboarding stage managers for Events as needed
Update and distribute the Production Department Contact and Emergency Contact Sheets
Maintain the department’s DL lists and access groups.
Confirm program information and corresponding copy for various productions, communicating with shops, producing divisions, and the Publications department
Inventory, order supplies for, and stock departmental First Aid Boxes on a bi-monthly basis.
Coordinate with IT and/or the Facilities Department on office and departmental related projects as assigned
Assist the BOM with the oversight and direction of occasional office help

Finance/Payroll/HR Responsibilities:

Assist production shops in submitting invoices and reimbursements as needed, entering all data into the Departmental budget system
Prep departmental Amex charges in Oracle (Cadence), tracking down missing receipts, and entering information into a Departmental summary file
Assist the BOM in verifying appropriate tracking of invoicing and other charges in Cadence, confirming that payments have gone through, and working with the Finance team to track down missing or late payments
In tandem with the BOM, review all cash advances, AMEX reports, and reimbursements, confirming receipts are routed to the appropriate accounts
File current financial paperwork as needed, archive old seasons as appropriate, and prep future season’s filing system
Onboard all Overhire employees via Cadence, ensuring that background checks and appropriate employment paperwork have been completed and that ADP information has been disseminated; changing Managers in Cadence once completed. Assist in the onboarding of Full Time and Seasonal employees as needed
Submit all assignment additions/changes for Overhire employees, and works with the BOM in tracking and confirming annual pay rate increases
Assist with weekly payrolls; cross checking all Overhire timesheets and confirming hours are coded correctly in the appropriate payroll platform, assisting with data entry as needed. Work with Payroll to rectify any issues such as late or missing payments. Assist in creating and disseminating Weekly Payroll summaries to the Productions Shops as needed
Along with the BOM, prepare and process annual terminations of per diem employees. Communicating with Production shops, collating responses, and submitting information to HR
Assist the BOM to ensure new Full-time and Seasonal employees have all necessary hardware and software
Provide training and support to Production personnel as needed in the use of the Cadence system
Along with the BOM and the Production Contract and Business Associate, assists in maintaining all Cadence flow charts, cheat sheets, and training guides

Minimum Requirements:

Ability to work collaboratively as part of, and in a team setting
Ability to maintain a professional demeanor at all time in a fast paced, high intensity environment
A commitment to equity, diversity, inclusiveness, and belonging.
Bachelor’s Degree or 4 years related work experience.
Computer literacy in Microsoft Office, specifically Word and Excel.
Experience with financial data systems a plus.
Strong communication and interpersonal skills.
The ability to multi-task and to work under pressure.
Detail oriented with strong organizational skills.
Evening and weekend work may be required.

Preferred Background:

Experience working in an educational institution.
Prior experience working in a theatrical environment.
Stage Management or Production Management experience beneficial.

Working at Juilliard Founded in 1905, The Juilliard School is a world leader in performing arts education. The school’s mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens. Excellence and professionalism are important guides in how we go about our work, but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest, and we also thrive because we enjoy each other’s company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture, and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on community and culture. We encourage you to read more about how we achieve our mission on our website, juilliard.edu.

Why Work for Juilliard? At Juilliard, you don’t just work in the arts - you’re immersed in them.

Exclusive access to world-class performances - As a Juilliard employee, enjoy complimentary admission to all Juilliard performances and experience extraordinary talent up close in the building where you work.
One of NYC’s premier cultural hubs - Located at Lincoln Center, you’ll benefit from significant day-of ticket discounts to performances across our renowned partner organizations.
Support for your long-term goals - Juilliard contributes to your 403(b), helping you plan confidently for the future.
Generous Time-Off - We offer a generous paid time-off policy, plus a winter break and Summer Fridays to help you rest and stay energized.
Continue learning and growing - Full-time staff are eligible for tuition remission for Juilliard Extension classes, offering a unique opportunity to develop new skills or deepen your connection to the arts.
A high-performing, mission-driven environment - Collaborate with dedicated professionals who are committed to excellence, innovation, and advancing the performing arts.
A workplace grounded in respect and connection - Be part of a community where people support one another, value diverse perspectives, and contribute to a welcoming and engaged workplace.

Make your career part of something extraordinary.

Nondiscrimination Policy:

The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty, staff, students, and other members of the Juilliard community, and does not discriminate on the basis of actual or perceived race, color, religion, creed, age, sex, national origin, alienage, ancestry, citizenship, sexual orientation or preference, gender identity, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, partnership status, or any other basis prohibited by applicable local, state, or federal law. This nondiscrimination policy covers, but is not limited to, recruitment, hiring, training, benefits, rates of pay and other forms of compensation as well as student admission, access, and treatment in school programs and activities.

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More about this job

Skills

Scheduling
Procurement
PSM
Order supplies
First Aid
Oracle
Payroll
Data entry
Provide training
Train guides
Computer skills
Microsoft Office
Microsoft Word
Microsoft Excel
Communication skills
Interpersonal skills
Cope with pressure
Organizational skills
Team building

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