Jobs in the United States

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Executive Director of Facilities Operations and Engineering
Samuel Merritt University
United States
- $170,000 to $185,000 USD / year
The Executive Director of Facilities Operations and Engineering provides executive leadership, technical direction, and business process oversight for facilities engineering, operations,…
Added 2 mins ago
DR
Madison Operations Coordinator
Disability Rights Wisconsin
Monona, WI
- $25 to $28 USD / hour
The Administrative Operations Coordinator plays a key role in strengthening internal systems, supporting communication and coordination across teams, managing organizational data and…
Added 3 mins ago
A
Research Associate - DART Studies
Actalent
Everett, WA
- $28 to $36 USD / hour
…candidate relocating to the area.Job DescriptionThe Research Associate supports the execution of regulatory developmental and reproductive toxicology (DART) studies in rats and rabbits,…
Added 3 mins ago
Internal - Account Manager
Cova
Denver, CO
Our Account Management team is an integral part of Cova’s Operations, which is composed of Launch, Support, Account Management, and Training. Our Operations teams work seamlessly with one…
Added 5 mins ago
Program Security Representative (PSR) III
GD Information Technology, Inc.
United States
…(SAP), Sensitive Compartmented Information (SCI) and collateral data in support of US military…
Added 5 mins ago
Manager, Administrative I
PROVATOHR INC
Port Hueneme, CA
…administration, payroll, conference planning and travel, information and data processing, mail, materials scheduling and distribution, printing and reproduction, records management,…
Added 5 mins ago
Regional Manager
RPM Living
Austin, TX
Knowledge of multifamily property management operations, respective markets, and industry trends.
Added 5 mins ago
Senior Associate, Category Management
L3Harris Technologies
Tallahassee, FL · Atlanta, GA · Little Rock, AR · Richmond, VA · Montgomery, AL
Job Title: Senior Associate, Category Management (Remote)
Added 5 mins ago
Plant Manufacturing Administrator
Clarios, LLC
IN
We’re hiring a Plant Manufacturing Administrator to support the day-to-day administrative and workforce operations of our manufacturing facility. Reporting to the Plant HR Manager, this…
Added 6 mins ago
CP
Central Operations Coordinator - Scheduling
Channel Partners
Tampa, FL
- $23 USD / hour
The Central Operations Coordinator - Scheduling is responsible for coordinating and maintaining field representative schedules across assigned markets and client programs to support timely,…
Added 6 mins ago
Pre-Kindergarten Assistant
Beaufort County School District
Beaufort, SC
Provides clerical support by performing such duties as light typing and data entry, routine sorting and filing, and maintaining of student records.
Added 7 mins ago
Maintenance Technician Associate
Opta Group
Walkerton, IN
INNOVATION: We continually seek smarter, more effective and innovative ways to deliver solutions, blending creativity, data-driven insight and practical application.
Added 7 mins ago
Clinical Research Specialist, Senior
Duke Careers
Durham, NC
You will contribute to the day-to-day operations of clinical trials by supporting data coordination and management for the lymphoma research portfolio. This role offers you the opportunity…
Added 8 mins ago
Client Manager
Allied Universal
San Jose, CA
Hire, develop and retain front line staff, including Security Officers, Field Supervisors and Operations Managers, for small to medium-sized clients within your designated portfolio
Added 8 mins ago
Site Supervisor
Allied Universal
Stafford, TX
Perform other operations and related functions (e.g., payroll, review and maintain incident reports, assist in preparation of security surveys and post orders)
Added 8 mins ago
S&
Night Shift Stocking Warehouse Associate
SAKS & CO LLC
United States
- $18.75 USD / hour
As a Warehouse Associate, you will help ensure efficient warehouse operations by processing merchandise following departmental and ELG standards. While you will receive training in a…
Added 9 mins ago
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Implementation Specialist, CMMC
Secureframe
New York, NY
- $100,000 to $125,000 USD / year
- Implement Microsoft Sentinel data connectors, log collection, analytics rules, dashboards, alert tuning, and incident-response automation.
Added 9 mins ago
Process Development Scientist - Downstream
Matica Biotechnology, Inc.
Bryan, TX
…partner, seamlessly supporting its clients with streamlined operations throughout every stage of virus-based projects. Collaborating across five Matica sites worldwide, Matica Bio delivers…
Added 10 mins ago
RH
Purchasing and sales specialist
Robert Half
Boca Raton, FL
- $21.85 to $25.3 USD / hour
We are looking for a Purchasing and Sales Specialist to support procurement and transactional operations for a security-focused organization in Boca Raton, Florida. This Contract position…
Added 10 mins ago
Medical Director - Bell Ridge Animal Hospital
ARIZONA VETERINARY MEDICINE P.C
Phoenix, AZ
The Medical Director is the clinical leader and cultural driver of the hospital – not an associate with added duties. This role holds final clinical decision-making authority for medical…
Added 10 mins ago
Information Technology Intern
HaysMed
Hays, KS
…software applications. This role supports IT projects and daily operations by delivering excellent customer service, documenting technical issues and resolutions, and ensuring timely…
Added 10 mins ago
RH
Bookkeeper
Robert Half
San Diego, CA
- $28.5 to $33 USD / hour
We are looking for a Bookkeeper to support day-to-day accounting operations in California. This contract opportunity is ideal for someone who enjoys keeping financial records accurate,…
Added 10 mins ago
RH
Associate Wealth Advisor
Robert Half
San Mateo, CA
- $80,000 to $95,000 USD / year
💰 Associate Wealth Advisor | $80K–$95K + Discretionary Bonus
Added 10 mins ago
RH
Associate Wealth Advisor
Robert Half
San Jose, CA
- $80,000 to $95,000 USD / year
💰 Associate Wealth Advisor | $80K–$95K + Discretionary Bonus
Added 11 mins ago
UU
Learning Center Post-Baccalaureate Fellow
UR University of Richmond
United States
- $15 to $17.79 USD / hour
…Learning Center records and schedules, ensuring smooth daily operations, executing Learning Center events, and facilitating day to day administrative support for tutoring services. We seek…

Juilliard

Production Administrative Coordinator

NY, United States

$67,000 to $69,000 USD / year

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Job details

Pay: $67,000 to $69,000 USD / year
Experience: Bachelor’s Degree or 4 years related work experience.
Posting language: English
Posted: Nov 9, 2026

Original job description

Description:

The Production Office Administrative Coordinator supports the entire Production Management Office inclusive of the Senior Director of Production, the Business & Operations Manager (BOM), and the Production Management team (PM team). Guided by the BOM, responsibilities include but are not limited to onboarding new per diem employees and contractors, preparing payroll, processing financial paperwork, scheduling meetings, etc. In addition, this individual will be the first point of contact in the Production Management Office, directing inquiries and answering questions as needed. This is a 52 week non-exempt in-person position with an annual salary range of $67,000 - $69,000.

Role Responsibilities:

Office Management Responsibilities:

Coordinate staff and inter-departmental meetings as requested, attending and taking notes at these and other meetings as necessary.
Assist the Senior Director with scheduling their meetings and supporting them on projects as requested
Book and update space schedules for meetings and Production events as needed
Assist the Senior Director with the planning and execution of departmental meetings as well as supporting school events. This may include scheduling, setup, breakdown, ordering, and purchasing of refreshments and other items as required
Assist the PSM in hiring/onboarding stage managers for Events as needed
Update and distribute the Production Department Contact and Emergency Contact Sheets
Maintain the department’s DL lists and access groups.
Confirm program information and corresponding copy for various productions, communicating with shops, producing divisions, and the Publications department
Inventory, order supplies for, and stock departmental First Aid Boxes on a bi-monthly basis.
Coordinate with IT and/or the Facilities Department on office and departmental related projects as assigned
Assist the BOM with the oversight and direction of occasional office help

Finance/Payroll/HR Responsibilities:

Assist production shops in submitting invoices and reimbursements as needed, entering all data into the Departmental budget system
Prep departmental Amex charges in Oracle (Cadence), tracking down missing receipts, and entering information into a Departmental summary file
Assist the BOM in verifying appropriate tracking of invoicing and other charges in Cadence, confirming that payments have gone through, and working with the Finance team to track down missing or late payments
In tandem with the BOM, review all cash advances, AMEX reports, and reimbursements, confirming receipts are routed to the appropriate accounts
File current financial paperwork as needed, archive old seasons as appropriate, and prep future season’s filing system
Onboard all Overhire employees via Cadence, ensuring that background checks and appropriate employment paperwork have been completed and that ADP information has been disseminated; changing Managers in Cadence once completed. Assist in the onboarding of Full Time and Seasonal employees as needed
Submit all assignment additions/changes for Overhire employees, and works with the BOM in tracking and confirming annual pay rate increases
Assist with weekly payrolls; cross checking all Overhire timesheets and confirming hours are coded correctly in the appropriate payroll platform, assisting with data entry as needed. Work with Payroll to rectify any issues such as late or missing payments. Assist in creating and disseminating Weekly Payroll summaries to the Productions Shops as needed
Along with the BOM, prepare and process annual terminations of per diem employees. Communicating with Production shops, collating responses, and submitting information to HR
Assist the BOM to ensure new Full-time and Seasonal employees have all necessary hardware and software
Provide training and support to Production personnel as needed in the use of the Cadence system
Along with the BOM and the Production Contract and Business Associate, assists in maintaining all Cadence flow charts, cheat sheets, and training guides

Minimum Requirements:

Ability to work collaboratively as part of, and in a team setting
Ability to maintain a professional demeanor at all time in a fast paced, high intensity environment
A commitment to equity, diversity, inclusiveness, and belonging.
Bachelor’s Degree or 4 years related work experience.
Computer literacy in Microsoft Office, specifically Word and Excel.
Experience with financial data systems a plus.
Strong communication and interpersonal skills.
The ability to multi-task and to work under pressure.
Detail oriented with strong organizational skills.
Evening and weekend work may be required.

Preferred Background:

Experience working in an educational institution.
Prior experience working in a theatrical environment.
Stage Management or Production Management experience beneficial.

Working at Juilliard Founded in 1905, The Juilliard School is a world leader in performing arts education. The school’s mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens. Excellence and professionalism are important guides in how we go about our work, but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest, and we also thrive because we enjoy each other’s company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture, and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on community and culture. We encourage you to read more about how we achieve our mission on our website, juilliard.edu.

Why Work for Juilliard? At Juilliard, you don’t just work in the arts - you’re immersed in them.

Exclusive access to world-class performances - As a Juilliard employee, enjoy complimentary admission to all Juilliard performances and experience extraordinary talent up close in the building where you work.
One of NYC’s premier cultural hubs - Located at Lincoln Center, you’ll benefit from significant day-of ticket discounts to performances across our renowned partner organizations.
Support for your long-term goals - Juilliard contributes to your 403(b), helping you plan confidently for the future.
Generous Time-Off - We offer a generous paid time-off policy, plus a winter break and Summer Fridays to help you rest and stay energized.
Continue learning and growing - Full-time staff are eligible for tuition remission for Juilliard Extension classes, offering a unique opportunity to develop new skills or deepen your connection to the arts.
A high-performing, mission-driven environment - Collaborate with dedicated professionals who are committed to excellence, innovation, and advancing the performing arts.
A workplace grounded in respect and connection - Be part of a community where people support one another, value diverse perspectives, and contribute to a welcoming and engaged workplace.

Make your career part of something extraordinary.

Nondiscrimination Policy:

The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty, staff, students, and other members of the Juilliard community, and does not discriminate on the basis of actual or perceived race, color, religion, creed, age, sex, national origin, alienage, ancestry, citizenship, sexual orientation or preference, gender identity, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, partnership status, or any other basis prohibited by applicable local, state, or federal law. This nondiscrimination policy covers, but is not limited to, recruitment, hiring, training, benefits, rates of pay and other forms of compensation as well as student admission, access, and treatment in school programs and activities.

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More about this job

Skills

Scheduling
Procurement
PSM
Order supplies
First Aid
Oracle
Payroll
Data entry
Provide training
Train guides
Computer skills
Microsoft Office
Microsoft Word
Microsoft Excel
Communication skills
Interpersonal skills
Cope with pressure
Organizational skills
Team building

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