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Johns Hopkins University

Academic Program Administrator - Executive MBA Program (Academic Programs) - #Staff

Washington, DC, United States

Starting Salary Range: $25.23 - $44.20 HRLY ($33.00 targeted; Commensurate w/exp.)

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Job details

Pay: Starting Salary Range: $25.23 - $44.20 HRLY ($33.00 targeted; Commensurate w/exp.)
Posting language: English
Posted: Oct 31, 2026

Original job description

JHU Carey Business School is seeking an Academic Program Administrator – Executive MBA Program . The individual will be a key member of the MBA Programs team and is responsible for responsible for shaping and executing a comprehensive student experience strategy that supports the academic, professional, and personal growth of our Executive MBA students.

This role demands a blend of strategic vision, meticulous planning, and collaborative execution to ensure a positive and impactful student journey from admission through graduation. It also requires flexibility to work with multiple distinct student populations.

The Academic Program Administrator carries out administrative and financial tasks for the assigned academic program. This position is responsible for overseeing all aspects of day-to-day administration of an academic program; this includes student admission, registration, training and grant administration.

This position is located at our Washington DC location, with occasional travel to our Harbor East location required. Evening and weekend work will be required to accommodate program needs.

Specific Duties & Responsibilities

General Program Administration

Develop and implement processes, procedures, and systems. May include course scheduling system, student and faculty database, faculty contracts, payroll processing.
Work closely with program director or department chair in establishing program course schedules
May participate in developing marketing materials, brochures, catalogs, requiring planning, coordination, knowledge and understanding of the academic program.
Represent the program in administrative matters. May include issues pertaining to space, facilities, technology, student information system, classroom support.
Develops various program reports (budget and non-budget).
Oversee and monitor program expenditures. Contributes to program budget development and projections.
Manage applicable aspects of accreditation for the graduate programs.
Responsible for regulatory compliance with state board and other related agencies’ requirements.

Fiscal Administration

Reconcile, maintain, and project departmental budgets (operating, carry-forward, fellowship, teaching assistantship, sponsored projects, discretionary, restricted, and faculty research budgets).
Verify and process all departmental check requests, travel reimbursements, invoices, and fund transfers.
Onboard faculty and coordinate payment through their home department.
Process fellowship fund dispersal for undergraduates and graduate students.
Procure computers, equipment, and supplies for office, classroom, events, and faculty research.

Academic Support

May assist with graduate student admissions (acquire student applications from Slate, process applications within the department, notify potential students of admission status, submit accepted applications to the Admissions Office, and communicate with incoming students regarding JHU requirements before registration eligibility).
Oversee graduate student paperwork (communicate with and complete forms for the Graduate Board to ensure students receive their advanced degree, non-resident status, or a leave of absence). Process teaching assistantships and fellowship applications for graduate students.
May manage student applications to research fellowships.
Manage course planning, course scheduling, course changes and complete cross-listing requests.
Coordinate academic events (communicate and coordinate with departmental guests to arrange accommodations and meals, work with caterers for event planning.
Communicate with OIS on visa issues for faculty, visitors, and students.
Manage listservs and circulate relevant information.
Exercise independent judgment and apply knowledge of administrative and academic operating policies to support student success.
Provide excellent customer service to students by relating program information and resources.
Assist students with administrative tasks and issues, like fulfilling school-wide requirements.
Perform other related duties as requested.

Human Resources Support

Process all new hires, bonus supplements, position creation, position changes and termination for all faculty and graduate students.
Assign students to appropriate tax-related stipend positions.

In addition to the duties described above

Partner with Program Director on the strategy, planning, and execution of MBA residencies, orientations, onboarding programs, graduation events, and other signature student experiences for Executive MBA students.
Design and enhance student engagement initiatives that foster community, professional development, and a high-quality student experience from admission through graduation.
Manage all event and course logistics, including budgets, procurement of course materials, venues, catering, marketing, technology, and stakeholder coordination to ensure seamless program delivery.
Build strong partnerships with faculty, staff, alumni, executive coaches, and campus stakeholders while serving as a key point of communication and support for students.
Assess program effectiveness through data, feedback, and metrics, driving continuous improvement and innovation across MBA and undergraduate business programming.

Minimum Qualifications

Bachelor's Degree.
Three years progressively responsible experience in program administration in an academic environment.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Technical Qualifications & Specialized Certifications

General knowledge of SAP (ECC, Analysis, and Shopping Cart), Concur, JHED, Slate, Canvas and Microsoft 365 (Word and Excel)
Experience with SIS (DGA, Advisor Dashboard, Administrator Dashboard, and CLSS)

Technical Skills and Expected Level of Proficiency

Administrative Skills - Developing
Compliance and Accreditation - Developing
Database Management and Analysis - Developing
Data Query and Reporting - Developing
Event Coordination - Developing
Financial Administration - Developing
Human Resources Information Systems (HRIS) - Developing
Oral and Written Communication - Developing
Program Management - Developing
Record Keeping - Developing

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Academic Program Administrator

Job Posting Title (Working Title): Academic Program Administrator - Executive MBA Program (Academic Programs)

Role/Level/Range: ACRP/03/MC

Starting Salary Range: $25.23 - $44.20 HRLY ($33.00 targeted; Commensurate w/exp.)

Employee group: Casual / On Call

Schedule: Variable

FLSA Status: Exempt

Location: Hybrid/District of Columbia

Department name: Academic Programs

Personnel area: Carey Business School

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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More about this job

Skills

Scheduling
Payroll
Regulatory compliance
Teaching
Research
Process applications
Microsoft Office
Fill out forms
Customer service
Counsel students
Onboarding
Logistics
Procurement
Communication skills
Process improvement
SAP
Microsoft 365
Microsoft Word
Microsoft Excel
SIS
Reporting
Financial management
Oracle HRIS
Program management
Record keeping

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