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DOC Sheridan CC Office Associate - Records Office
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DOC Vienna CC Office Associate - Record Office
State of Illinois
Vienna, IL
- $4,307 to $5,655 USD / month
Position Title: Office Associate – Record Office
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United States
Organizes and maintains workflow patterns, procedures and equipment that streamline the clerical process of the department and provide for maximum efficiency
Added 1 min ago
SAH Department Secretary
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United States
Organizes and maintains workflow patterns, procedures and equipment that streamline the clerical process of the department and provide for maximum efficiency
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Career development with an international company where you can grow the career you dream of.
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Sr. HCI Operations Planning Associate

Irvine, CA, United States

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Job details

Experience: Minimum 4-6 years of experience in business operations, operations planning, business analysis, project support, or a related field.
Posting language: English
Posted: Oct 29, 2026

Original job description

Hyundai Capital America (HCA) helps people move forward. Through Hyundai Motor Finance, Genesis Finance, and Kia Finance, we deliver innovative financing, leasing, and insurance solutions to more than 3 million customers and businesses nationwide.

We’re a company driven by growth, innovation, and people. At HCA, you’ll find opportunities to build new skills, expand your career, and make a real impact - while working in a diverse, inclusive, and values‑driven environment. We’re proud to support our communities through volunteerism, philanthropy, and engaged Employee Resource Groups.

If you’re looking for a fast‑paced, collaborative workplace where your ideas matter, join us as we lead the future of financing freedom of movement. Apply today.

WHAT YOU WILL DO

The Sr. HCI Operations Planning Associate provides operational support for assigned service contract programs and business stakeholders. This role coordinates recurring activities related to contract originations, claims and cancellations, accounting and billing, dealer onboarding, operational reporting, system integrations, and production support. This role works with OEM partners, dealers, vendors, and internal teams to monitor service delivery, research operational issues, communicate status updates, maintain documentation, and support process improvements in accordance with established requirements and procedures.

HOW YOU WILL MAKE AN IMPACT

Program Operations Support: Coordinate day-to-day operational activities for assigned programs and stakeholders. Support contract originations, claims and cancellations processing, accounting validations and billing activities, dealer onboarding, operational reporting, and production support. Work with OEMs, vendors, and internal teams to monitor service delivery and adherence to established service levels and business requirements.
Issue Resolution and Stakeholder Coordination: Research routine to moderately complex operational, system, data, reporting, billing, and customer-impacting issues. Coordinate with business and technical teams to identify contributing factors, track action items, communicate status updates, and support timely resolution. Escalate higher risk or unfamiliar matters to management or the appropriate functional resource.
Operational Reporting and Analysis: Monitor operational metrics, service levels, financial activity, data quality, and reporting outputs. Prepare reports, dashboards, scorecards, and presentations to identify trends, exceptions, and potential operational risks. Summarize findings and provide recommendations to support operational decision-making and program performance.
Project and System Support: Support system enhancements, process changes, and cross-functional projects by gathering requirements, documenting business processes, participating in quality assurance and user acceptance testing, and assisting with implementation activities. Identify and recommend practical improvements that may enhance efficiency, accuracy, scalability, or the customer experience.
Documentation, Controls, and Continuous Improvement: Maintain procedures, process documentation, reporting definitions, and operational control records. Support business reviews, compliance activities, and audit requests by compiling information and tracking follow-up actions. Identify process gaps or operational risks and assist with implementing approved improvements.

WHAT YOU WILL BRING TO THE ROLE

Minimum 4-6 years of experience in business operations, operations planning, business analysis, project support, or a related field.
Experience coordinating operational activities and working with business and technical teams to support issue resolution, system changes, and testing activities.
Experience supporting one or more of the following: contract originations, claims and cancellations, accounting and billing, operational reporting, dealer onboarding, or production support.
Experience researching operational issues, identifying contributing factors, and coordinating follow-up through resolution.
Experience preparing reports, dashboards, or performance metrics to support operational decision-making.
Experience using reporting, workflow, or analytics tools such as Tableau, Power BI, OBIEE, Salesforce, Jira, Confluence, SQL, or similar platforms preferred.
Bachelor’s degree in Business Administration, Finance, Operations Management, Analytics, Information Systems, or a related field, or equivalent relevant experience.
Training or certification in business process management, project management, data analytics, Lean/Six Sigma, or business analysis preferred.
Analytical and problem-solving skills with the ability to research operational issues, interpret information, and recommend practical solutions.
Written and verbal communication skills appropriate for coordinating with internal teams, vendors, and business stakeholders.
Ability to organize work, manage multiple priorities, track action items, and meet established deadlines.
Ability to interpret operational data, identify trends and exceptions, and prepare accurate reports and summaries.
Working knowledge of business operations, process documentation, system testing, and continuous improvement practices.
Proficiency in Microsoft Office applications, including Excel, PowerPoint, Word, and Teams; experience with relevant reporting or workflow systems preferred.
Ability to work independently on recurring assignments, collaborate across teams, adapt to changing priorities, and seek guidance on unfamiliar or higher-risk matters.

WE TAKE CARE OF OUR PEOPLE

At HCA, our people drive our success. That’s why we offer a competitive rewards package that supports your health, financial future, and overall wellbeing - at work and beyond.

Benefits Highlights

Hybrid Flexibility – 4 days onsite, 1 day remote
Vehicle perks – monthly vehicle allowance plus purchase and lease discounts
Comprehensive health coverage – medical, dental, and vision plans
Employer-funded HSA contributions to help reduce healthcare costs
401(k) with company match and immediate vesting from day one
100% company-paid life and disability insurance
Wellbeing benefits including fitness and health resources
Leadership programs and career development that support continuous learning
Paid Volunteer Time Off and a company charitable donation in your honor

Because great benefits help you thrive - personally and professionally.

WHAT HAPPENS NEXT

Express your interest by submitting an application. Once your application is received, our recruiting team will review your application to see if you meet the basic and preferred qualifications listed on the job description. For more information on our culture, visit our careers page.

OTHER DETAILS

Our Company is an equal opportunity employer committed to fostering a diverse, inclusive, and respectful workplace - because we believe diversity builds stronger teams. We comply with all applicable federal, state, and local equal employment opportunity laws and do not discriminate on the basis of race, religion or creed, color, national origin, ancestry, caste, citizenship, sex or gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, medical condition, genetic information, marital status, family care or medical leave status, military or veteran status, political affiliation, or any other characteristic protected by law. Information provided during the application process is requested in good faith and will be used solely in accordance with applicable employment laws.

California Privacy Notice This notice only applies to our applicants who reside in the State of California. The latest version of our Privacy Policy can be found here. This Privacy Policy provides you with notice, at or before the point of collection, about the categories of personal information to be collected from you, the purposes for which your personal information is collected or used, and whether that information is sold or shared, so that you can exercise meaningful control over our use of your personal information. We are providing this notice to comply with the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020 (“CCPA”). If you have any questions about CCPA regarding California residents or HCA team members, please contact the Privacy Team at Privacy2@hcs.com.

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More about this job

Skills

HCA
Onboarding
Reporting
Monitor customer service
Research
Documentation
IMPACT
Presentation skills
Decision making
Business processes
Quality assurance
Customer experience
Process improvement
Regulatory compliance
Business analysis
Workflow
Tableau
Microsoft Power BI
Salesforce
Jira
Atlassian Confluence
SQL
Operations management
Project management
Data analysis
Lean manufacturing
Problem solving
Communication skills
Work in an organised manner
Business knowledge
Microsoft Office
Microsoft Excel
Microsoft PowerPoint
Microsoft Word
Microsoft Teams
Work independently

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