Jobs in the United States

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Added 9 days ago
Sales Internship
Aerotek
Salem, OR
The Sales Intern is responsible for learning the three phases of business that Aerotek supports within a local operation. This includes Recruiting, Account Management and Field Support with…
Added 9 days ago
Applied Artificial Intelligence Scientist
L.A. Care Health Plan
Los Angeles, CA
…implements advanced artificial intelligence (AI) and machine learning (ML) solutions that directly enable the organization to execute its strategic priorities. This role combines deep…
Added 9 days ago
AC
Seasonal Engineering Assistant- Design Intern
Anoka County
Andover, MN
- $22 to $24 USD / hour
Must have a valid driver’s license
Added 9 days ago
Patient Coordinator
IVYREHAB NETWORK INC
Garner, NC
Incentives Galore: Employee Assistance Program, discount program, complementary therapy services, and a 401(k) with company match; PTO accrual, 6 holidays, and access to online education…
Added 9 days ago
CM
Behavioral Health Medical Director
Centene Management Company LLC
Remote, United States
- $215,000 to $408,500 USD / year
Develops alliances with the provider community through the development and implementation of the medical management programs.
Added 9 days ago
J
Volunteer Services Assistant
Phoenix, AZ
- From $16 USD / hour
JOB SUMMARY: The Volunteer Services Assistant will be responsible for the development, coordination and operational success of volunteers and interns, ensuring agency mandates and standards…
Added 9 days ago
HP
Group Sales Coordinator - Hotel Polaris
Hotel Polaris at US Airforce Academy
Colorado Springs, CO
- $20 USD / hour
…event space needs, food and beverage requirements, and other program…
Added 9 days ago
Program Management Operations Specialist
Divergent
Torrance, CA
We are seeking a highly motivated, analytical, and collaborative Program Management Operations Specialist to support our Aerospace & Defense customer business. You will help drive…
Added 9 days ago
Bar Manager - Ludlow House
Soho House & Co.
NY
Must have 5+ years supervising and managing a high-volume F&B operation · Must have proven success managing the operations of a beverage program: recipes, menus, COS, scheduling, inventory, and guest satisfaction
Added 9 days ago
Clinical Research Coordinator II
University of Florida
Gainesville, FL
Assists the Research Program Director and attending physicians in the development of research protocols. Prepare paperwork for divisional weekly and monthly conference meetings. Maintain…
Added 9 days ago
AT - Program Director - CDL - 100% Traveling
Ancora Education
Lakewood, WA
Reporting to the Director of Quality Assurance/Regional Program Director, the CDL Program Director is responsible for providing leadership for the CDL Program. The CDL Program Director…
Added 9 days ago
Patient Attendant
Ascension
Nashville, TN
High School diploma equivalency OR 1 year of applicable cumulative job specific experience required
Added 9 days ago
Patient Attendant
Ascension
Murfreesboro, TN
High School diploma equivalency OR 1 year of applicable cumulative job specific experience required
Added 9 days ago
Certified Surgical Tech
Ascension
Evansville, IN
Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
Added 9 days ago
General Surgeon
Ascension
McMinnville, TN
Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
Added 9 days ago
Office Operations Assistant
Ascension
Milwaukee, WI
Schedule: Day Shift | Full-time · High School diploma equivalency OR 1 year of applicable cumulative job specific experience required
Added 9 days ago
Clinical Specialty Pharmacist
Ascension
Austin, TX
Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
Added 9 days ago
Specialist, Records
United States
3 years of related Instructional, Customer Service, Workforce and/or Student Services Support experience required
Added 9 days ago
Administrative Support Assistant, Weakley County, UT Extension: UTIA
University of Tennessee
Dresden, TN
Must have a valid driver’s license
Added 9 days ago
Faculty: MSW Field Director
Concordia University Wisconsin/Ann Arbor
Mequon, WI
…that align with Concordia University-Wisconsin's mission, the program's mission, CSWE (Council on Social Work Education) accreditation standards, and student learning outcomes. This role…
Added 9 days ago
Master Scheduler
Vertiv
OH
Collaborate with procurement, logistics, manufacturing, and program management to ensure seamless execution of the supply plan
Added 9 days ago
AM
Account Manager Associate - Flint, MI
Applied Medical
Flint, MI
- $58,000 to $65,000 USD / year
Must live in the geographical location of the position or be willing to relocate
Added 9 days ago
Events Operations Specialist
Bridgetower Media
FENTON, MO
Experience with project management platforms is a plus.
Added 9 days ago
Senior Epic Cadence Application Analyst (Remote Available)
Vanderbilt University Medical Center
Nashville, TN
Problem Management (Intermediate): Demonstrates mastery of Incident Tracking and Problem Reporting in practical applications of a difficult nature. Assures that the proper people receive…
Added 9 days ago
MIT Manager In Training
Frazier Farms
Vista, CA
Job Title: Manager-in-Training (MIT) – Leadership Development Program

Specialist, Records

United States

Apply on hccs.taleo.net

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Job details

Apply by: Nov 18, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

JOB SUMMARY

The Records Specialist coordinates and maintains all Continuing Education and Corporate Training related courses per class to ensure proper compliance with internal and external agency procedures for all non-credit courses.

This position is responsible for course creation, records coordination with Registrar’s Office, Bursar’s Office billing, and reporting.

Works with all School of Continuing Education (SCE) Program Directors, Director of Corporate Training, and all Business Developers to ensure that state and local CE course procedures are implemented, billing is followed-up, and all reporting processes and deadlines are met on a timely basis for any continuing education (CE) courses.

ESSENTIAL FUNCTIONS

Monitor and document student information concerning all CE courses to provide companies employee completion reports.

Schedule courses using information management systems, for all customized CE courses.

Coordinate, process, and maintain all computer documentation procedures for contract training and continuing education course records data entry, including participant registration, billing coding, and contract compliance.

Process all new course addition, special topics, local need forms and/or course changes/revisions.

Update system-wide course description inventory for customized courses.

Refer to district Division of Extended Learning Staff Resource Page to locate non-credit classes’ syllabi as needed by Program Managers or Business Developers for upcoming courses.

Back-up weekly process, distribute, and monitor all class rolls for courses, to ensure official course records are distributed, 3rd day class rolls are signed, returned timely, and accurately.

Monitor and follow-up 3rd day class roll submissions to Registrar for state reporting.

Stay current on information management system training.

Stay up-to-date on Workforce Education Course Manual (WECM) compliance guidelines.

Maintain ongoing communication with System Registrar’s Office to ensure compliance in state reporting.

Responsible for quarterly monitoring of all class evaluation processing and data analysis reports processing.

Process student registration in information management system.

Process Departmental correspondence (invoices, contracts, evaluations, etc. ).

Perform other duties, tasks and assignments as required.

QUALIFICATIONS

Education & Experience

Associate’s degree required
5 years of directly-related experience may be substituted for degree requirements
3 years of related Instructional, Customer Service, Workforce and/or Student Services Support experience required
2 years of Instructional Continuing Education and/or Student Services Support experience preferred Licensing & Certification
Valid Texas Driver License Special Skills
MS Office Programs
Knowledge of Information Management Systems
Some night and weekend work may be required Competencies
Delivering High Quality Work
Accepting Responsibility
Serving Customers
Supporting Organizational Goals
Driving Continuous Improvement
Acting with Integrity
Thinking Critically
Managing Change
Communicating Effectively Working Conditions General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

The Organization

Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country’s largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.

The Team Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.

Location

Houston is a city with limitless possibilities:

Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.
Approximately 145 languages are spoken here.
Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation’s top institutions.
With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.
Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.

If this sounds like the role for you and you’re ready to join an amazing team, please apply right away.

EEO Statement

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Sandra Jacobson, Director EEO/Compliance, Title IX Coordinator Office of Equal Opportunity and Title IX

PO Box 667517

Houston TX, 77266

713 718.8271 or hcc.oeotix@hccs.edu

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.

Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.

Apply on hccs.taleo.net

More about this job

Skills

Regulatory compliance
Reporting
Documentation
Data entry
Communication skills
Data analysis
Customer service
Microsoft Office
Process improvement
Outdoor activities

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Work requirements

Jobs in the United States