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Added 5 days ago
Retail Sales Associate (Shift Lead)
Fleet Feet
Durham, NC
Growth Opportunities: We’re committed to your personal and professional development with robust training, career paths, and advancement opportunities.
Added 5 days ago
SUPERVISORY CASE PROCESSING SPECIALIST (Wenatchee, WA)
The GEO Group
Wenatchee, WA
…diversified correctional and community reentry services. From the development of state-of-the-art facilities and the provision of management services and evidence-based rehabilitation to…
Added 5 days ago
Specialist, Records
United States
Coordinate, process, and maintain all computer documentation procedures for contract training and continuing education course records data entry, including participant registration, billing…
Added 5 days ago
Leasing Consultant
Weidner Apartment Homes
Peoria, AZ
Ensure successful leasing by facilitating the application process at the end of the tour
Added 5 days ago
AM
Account Manager Associate - Flint, MI
Applied Medical
Flint, MI
- $58,000 to $65,000 USD / year
As an Account Manager Associate in the Flint, MI area, you will be responsible for working within the framework of a team and performing the following activities:
Added 5 days ago
BV
Part-time Veterinary Receptionist
BluePearl Vet, LLC
United States
- Part-time
If you are a current associate, you will need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs.
Added 5 days ago
RN - Hospice Registered Nurse Case Manager
Compassus
Seattle, WA · Tukwila, WA · Shoreline, WA · Everett, WA · Issaquah, WA · Bothell, WA
…professional nursing care utilizing all elements of the nursing process, and collaborate closely with the Interdisciplinary Group (IDG) to develop, implement, and direct individualized…
Added 5 days ago
BV
Day Veterinary Assistant - Emergency
BluePearl Vet, LLC
United States
- $19.39 to $28 USD / hour
If you are a current associate, you will need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs.
Added 5 days ago
BV
Internal Medicine Technician
BluePearl Vet, LLC
United States
- $22.15 to $44 USD / hour
If you are a current associate, you will need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs.
Added 5 days ago
BV
Veterinary Technician - Radiology
BluePearl Vet, LLC
United States
- $23.8 to $44 USD / hour
If you are a current associate, you will need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs.
Added 5 days ago
Veterinary Technician - Locum
BluePearl Vet, LLC
United States
If you are a current associate, you will need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs.
Added 5 days ago
Emergency Veterinary Technician - Locum
BluePearl Vet, LLC
United States
If you are a current associate, you will need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs.
Added 5 days ago
Senior Coding Specialist (Emergency Medicine PB & HB exp) - REMOTE
Vanderbilt University Medical Center
Remote, United States
…classification independently. Supports ongoing training and development of…
Added 5 days ago
Turnkey Solutions Coordinator
Saber Power Services
Houston, TX
The Turnkey Solutions Coordinator will assist with the people and process infrastructure development of the TKS division - onboarding and development of new team members, the group’s…
Added 5 days ago
Sales Development Representative - Chains - Los Angeles Southeast
Breakthru Beverage California, LLC
Long Beach, CA · Lakewood, CO · Cerritos, CA
Are you a current Associate? To be considered, you must submit your application through the internal Career Portal (Jobs Hub). Click here to access.
Added 5 days ago
AR Recovery/Healthcare Denials Specialist III
FinThrive
United States
…the environment of the work group, maintain a focus on self-development and seek out continuous feedback and learning…
Added 5 days ago
UF
Operations Coordinator - Warehouse
US Foods, Inc.
Menomonee Falls, WI · Waukesha, WI
- From $23.25 USD / hour
We’re excited about your interest in pursuing the next step in your career with US Foods! Your continuous growth and development is critical to our success.
Added 5 days ago
Temporary Sales Support Associate
Tapestry, Inc.
The Woodlands, TX
The Sales Support Associate role is an integral part of the store’s overall success and efficiency; demanding direct attention to our brand commitment when servicing our customers. Leaving…
Added 5 days ago
Temporary Associate
Tapestry, Inc.
Estero, FL
Developing Direct Reports and Others: Provides challenging and stretching tasks and assignments; holds frequent development discussions; is aware of each person's career goals; constructs…
Added 5 days ago
Temporary Sales Support Associate
Tapestry, Inc.
Arvin, CA
The Sales Support Associate role is an integral part of the store’s overall success and efficiency; demanding direct attention to our brand commitment when servicing our customers. Leaving…
Added 5 days ago
Temporary Sales Support Associate
Tapestry, Inc.
Sherman Oaks, CA
The Sales Support Associate role is an integral part of the store’s overall success and efficiency; demanding direct attention to our brand commitment when servicing our customers. Leaving…
Added 5 days ago
Temporary Associate
Tapestry, Inc.
Locust Grove, GA
Developing Direct Reports and Others: Provides challenging and stretching tasks and assignments; holds frequent development discussions; is aware of each person's career goals; constructs…
Added 5 days ago
Temporary Associate
Tapestry, Inc.
Locust Grove, GA
Developing Direct Reports and Others: Provides challenging and stretching tasks and assignments; holds frequent development discussions; is aware of each person's career goals; constructs…
Added 5 days ago
Temporary Associate
Tapestry, Inc.
Aurora, IL
Developing Direct Reports and Others: Provides challenging and stretching tasks and assignments; holds frequent development discussions; is aware of each person's career goals; constructs…
Added 5 days ago
Temporary Sales Associate
Tapestry, Inc.
The Woodlands, TX
The Sales Associate is the front‑line ambassador of the Coach brand. You will deliver an elevated, personalized shopping experience, meet personal and store sales goals, and support daily…

Specialist, Records

United States

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Job details

Apply by: Nov 17, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

JOB SUMMARY

The Records Specialist coordinates and maintains all Continuing Education and Corporate Training related courses per class to ensure proper compliance with internal and external agency procedures for all non-credit courses.

This position is responsible for course creation, records coordination with Registrar’s Office, Bursar’s Office billing, and reporting.

Works with all School of Continuing Education (SCE) Program Directors, Director of Corporate Training, and all Business Developers to ensure that state and local CE course procedures are implemented, billing is followed-up, and all reporting processes and deadlines are met on a timely basis for any continuing education (CE) courses.

ESSENTIAL FUNCTIONS

Monitor and document student information concerning all CE courses to provide companies employee completion reports.

Schedule courses using information management systems, for all customized CE courses.

Coordinate, process, and maintain all computer documentation procedures for contract training and continuing education course records data entry, including participant registration, billing coding, and contract compliance.

Process all new course addition, special topics, local need forms and/or course changes/revisions.

Update system-wide course description inventory for customized courses.

Refer to district Division of Extended Learning Staff Resource Page to locate non-credit classes’ syllabi as needed by Program Managers or Business Developers for upcoming courses.

Back-up weekly process, distribute, and monitor all class rolls for courses, to ensure official course records are distributed, 3rd day class rolls are signed, returned timely, and accurately.

Monitor and follow-up 3rd day class roll submissions to Registrar for state reporting.

Stay current on information management system training.

Stay up-to-date on Workforce Education Course Manual (WECM) compliance guidelines.

Maintain ongoing communication with System Registrar’s Office to ensure compliance in state reporting.

Responsible for quarterly monitoring of all class evaluation processing and data analysis reports processing.

Process student registration in information management system.

Process Departmental correspondence (invoices, contracts, evaluations, etc. ).

Perform other duties, tasks and assignments as required.

QUALIFICATIONS

Education & Experience

Associate’s degree required
5 years of directly-related experience may be substituted for degree requirements
3 years of related Instructional, Customer Service, Workforce and/or Student Services Support experience required
2 years of Instructional Continuing Education and/or Student Services Support experience preferred Licensing & Certification
Valid Texas Driver License Special Skills
MS Office Programs
Knowledge of Information Management Systems
Some night and weekend work may be required Competencies
Delivering High Quality Work
Accepting Responsibility
Serving Customers
Supporting Organizational Goals
Driving Continuous Improvement
Acting with Integrity
Thinking Critically
Managing Change
Communicating Effectively Working Conditions General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

The Organization

Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country’s largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.

The Team Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.

Location

Houston is a city with limitless possibilities:

Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.
Approximately 145 languages are spoken here.
Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation’s top institutions.
With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.
Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.

If this sounds like the role for you and you’re ready to join an amazing team, please apply right away.

EEO Statement

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Sandra Jacobson, Director EEO/Compliance, Title IX Coordinator Office of Equal Opportunity and Title IX

PO Box 667517

Houston TX, 77266

713 718.8271 or hcc.oeotix@hccs.edu

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.

Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.

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