Jobs in the United States

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Pharmacy Manager
Parkview Health
Fort Wayne, IN
The Manager, Retail & Specialty Pharmacy Access and Reimbursement provides strategic and operational leadership for medication access, reimbursement optimization, revenue integrity, and…
Added just now
Senior Cost Manager / Quantity Surveyor – Data Center Construction
Turner & Townsend
Fayetteville, GA
To be successful in this role you must have strong communication skills and be comfortable operating in a client-facing role
Added just now
Senior Cost Manager / Quantity Surveyor - Construction Management
Turner & Townsend
Phoenix, AZ
To be successful, you must possess strong communication skills and be comfortable operating in a client-facing environment
Added just now
Senior Cost Control Manager – Data Center Construction
Turner & Townsend
Fayetteville, GA
To be successful in this role you must have strong communication skills and be comfortable operating in a client-facing role
Added just now
Senior Cost Manager / Quantity Surveyor - Construction Management
Turner & Townsend
Chandler, AZ
To be successful, you must possess strong communication skills and be comfortable operating in a client-facing environment
Added just now
Senior Cost Manager / Quantity Surveyor – Data Center Construction
Turner & Townsend
Atlanta, GA
To be successful in this role you must have strong communication skills and be comfortable operating in a client-facing role
Added just now
Senior Cost Control Manager – Data Center Construction
Turner & Townsend
Atlanta, GA
To be successful in this role you must have strong communication skills and be comfortable operating in a client-facing role
Added just now
Eng, Maintenance - Dothan
Lesaffre Group
Headland, AL
…given from other management personnel, to include the Plant Manager, as required by company…
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Forward Deployed Product Engineer
Disney Worldwide Services, Inc.
Burbank, CA
- $119,200 to $159,800 USD / year
We are seeking a Product Manager with experience building and launching AI-powered products. In this role, you will identify high-value business problems, define product strategy and…
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Program Manager- Family Empowerment Programs
Glade Run Lutheran Services
New Castle, PA
Must have a valid driver’s license, acceptable driving record and access to reliable transportation · Must have acceptable PA State Police, PA Child Abuse History and FBI clearances
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Information Systems Security Manager (ISSM)
Abacus Technology
Hanscom AFB, MA
Must hold one of the following certifications: Security+, CASP+/SecurityX, CISA, CISSP, CISM, GSLC, or CCISO
Added just now
Field Engineer - PA L2 - (EE26138)
TMEIC Corporation Americas
Roanoke, VA
· Commission software to meet design performance criteria
Added 1 min ago
Account Manager
Markem-Imaje Corporation
Remote, United States
Markem-Imaje, Blue Bite, Solaris Laser, Systech, MS Printing Solutions and JK Group. We design, manufacture and deliver industrial equipment, consumables, software and services solutions…
Added 1 min ago
Staff Secure Delivery Manager
Datavant
Remote, United States
A staff-level program manager to run the operating model between Datavant's security organization and Engineering. Security teams spanning compliance, IT assurance, identity and access…
Added 1 min ago
Mechanical Project Manager
System One
Florence, SC
The Project Manager is responsible for the entire life cycle of a project from inception through closure. Ensure the project is delivered safely in accordance with the company's budgetary,…
Added 2 mins ago
Staff Data Scientist
Visa U.S.A. Inc.
Bellevue, WA
Visa requires employees to work in the office 3 days per week
Added 2 mins ago
Manager, Lifecycle Engineering
Sumitomo shi Cryogenics Of America Inc
Allentown, PA
SHI Cryogenics is seeking an experienced Sustaining Engineering Manager to lead the technical support, reliability improvement, lifecycle management, and continuous improvement of our…
Added 3 mins ago
Electrical Construction Manager (Renewable Energy)
Barton Malow
Marquette, MI
The candidate must have prior experience and knowledge of utility- scale electrical systems design and construction · The candidate must have in-depth knowledge and experience of power systems distribution and power calculations and load studies
Added 5 mins ago
Registered Nurse, Child Crisis
Monarch - Company
Charlotte, NC
…out treatment and supportive care as directed by the nurse manager, nurse supervisor, lead RN, or clinical operations director and their designees, according to program design and best…
Added 5 mins ago
Senior Solutions Architect
Elliott Davis Advisory, LLC
Greenville, SC · Charlotte, NC · Chattanooga, TN · Raleigh, NC · Columbia, SC · Charleston, SC · Nashville, TN
…conversation to go-live. You'll scope the work with client executives, design the architecture, and lead the team that delivers it. This is a Senior Manager-level…
Added 5 mins ago
Launch Manager
AAON, Inc.
Redmond, OR
The Launch Manager leads cross-functional operational readiness for introducing new or revised heating, ventilation, and air-conditioning products into manufacturing. This position ensures…
Added 5 mins ago
SL
Landscape Crew Member (Maintenance)
Sunrise Landscape
Venice, FL
- $17.5 to $19.5 USD / hour
For more than 40 years, ArtisTree Landscape & Design, a Sunrise Landscape company, is a commercial landscape maintenance, design and installation company serving Florida with a commitment…
Added 5 mins ago
Sr. Program Control Analyst
By Light Professional IT Services LLC
Orlando, FL
…contracts. Dignitas specializes in system and software analysis, design, development, testing, fielding, and courseware for Live, Virtual, and Constructive (LVC) training…
Added 5 mins ago
Business Analyst / Project Manager - Technology Initiatives
EA Engineering, Science, and Technology, Inc., PBC
Hunt Valley, MD
We're seeking a Business Analyst / Project Manager to lead company-wide technology initiatives from concept through implementation. This role is ideal for a strategic problem solver who…
Added 6 mins ago
Business Development Manager - Digital Marketing
Colab
Remote, United States
Experience selling digital marketing services (SEO, PPC, Local SEO, Web Design, Social Media Marketing) or SaaS/software solutions.

Office Assistant

Louisville, KY, United States

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Job details

Posting language: English

Original job description

Job Title Department Reports to

Office Assistant Operations & Organizational Effectiveness VP, Ops & Org. Effectiveness

Employment Status FLSA Status Location

Part-Time Non-Exempt Louisville, KY

POSITION SUMMARY

The Office Assistant provides dependable administrative and workplace support that helps the Louisville office operate efficiently, remain organized, and present a professional environment for employees, visitors, vendors, and other business partners. This position coordinates communications, meetings, records, supplies, mail, attendance call-in reporting, new-hire materials, and routine office services while handling confidential information with discretion and accuracy.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential functions include but are not limited to the following:

Provide day-to-day administrative support, including printing, scanning, copying, binding, filing, document distribution, information tracking, and report preparation.
Answer the front door and incoming telephone calls; welcome visitors and route inquiries to the appropriate company contact.
Monitor and appropriately route routine electronic and written communications with internal and external parties.
Schedule outside meetings and planning sessions and maintain accurate appointment details.
Protect confidential employee, applicant, business, and operational information in all formats.
Coordinate meeting logistics, including room readiness, supplies, technology needs, catering, and post-meeting cleanup.
Maintain a clean, orderly, and visitor-ready office; review the cleaning crew’s work and promptly report or address deficiencies.
Monitor workplace needs, including office supplies, refrigerator stock, coffee service items, and air-purifier filters; replenish or reorder items within approved guidelines.
Schedule routine office service appointments, including HVAC and pest-control visits, and communicate access or follow-up needs to the appropriate manager.
Update company information boards and shared office displays as directed.
Collect mail from the front mailbox and post office boxes; sort and distribute items promptly and securely.
Prepare outgoing mail and shipments and complete local errands, including trips to the U.S. Postal Service and UPS locations.
Prepare new-hire welcome materials, swag bags, forms, and other requested documents.
Maintain and update approved company listings on eBay and Facebook Marketplace, including accurate item information and status updates.
Review employee call-in notifications, report attendance information to the designated manager, and accurately record information in the approved system.
Provide responsive, professional customer service to employees, visitors, vendors, and business partners.
Perform other job-related duties consistent with the position’s purpose and assigned by an authorized manager.

QUALIFICATIONS/REQUIREMENTS

High school diploma or equivalent.
At least three years of administrative, office-support, receptionist, or closely related experience.
Working proficiency with Microsoft 365 applications, including Outlook, Word, Excel, and Teams.
Valid driver’s license, reliable transportation, and ability to complete local business errands.
Ability to maintain confidentiality, follow established procedures, and accurately manage multiple priorities.
Preferably current notary public commission or willingness to obtain one if requested by the company

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. To perform this job successfully, the employee is frequently required to talk and hear; stand; walk; sit; use hands to grasp, handle or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. Prolonged periods of sitting at a desk and working on a computer. Must be able to access and navigate each department at the organization’s facility. The employee is occasionally required to lift and/or move up to 15 pounds without assistance. The employee is required to wear personal protective equipment such as safety glasses, etc. in production areas. Design Fabricators & Integrators is an Equal Opportunity Employer and complies with ADA regulations as applicable. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The position is located in an office environment with controlled climate settings and low noise levels. The employee may frequently visit the production floor, with exposure to seasonal climates, odor, dust, and high noise levels. Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

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More about this job

Skills

Reporting
Administrative support
Logistics
Cleaning
HVAC
Collect mail
Customer service
Microsoft 365
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Valid driver's licence
Confidentiality
Notary
Wear protective equipment against industrial noise

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Work requirements

Jobs in the United States