Fleet Adminstrator

Your role

Mission:

Work with fleet management companies to support and manage a 500+ service vehicle fleet. Responsibilities include vehicle registration renewals, license plate transfers, telematics and toll programs, insurance administration, fuel management, maintenance coordination, accident reporting, vehicle recalls, rental vehicle management, vehicle transportation, DOT compliance, and coordination of new vehicle orders and upfits.

Roles and Responsibilities:

• Manage and maintain driver and vehicle information across fleet management company systems and internal fleet portals.
• Respond to daily fleet requests from drivers and managers, investigate issues, and ensure appropriate follow-up and timely resolution.
• Coordinate vehicle registrations, renewals, and license plate transfers with fleet management companies and resolve related issues with drivers, managers, and vendors.
• Ensure vehicles are equipped with functioning GPS devices and dashcams where required, and maintain telematics system records.
• Request toll transponders through fleet management companies where applicable.
• Coordinate vehicle insurance additions and deletions, perform annual audits, upload insurance cards to SharePoint and request Certificates of Insurance as needed.
• Verify proper fuel card usage and assign and cancel fuel PINs as needed.
• Review maintenance histories to identify and prevent unnecessary repair requests.
• Enroll new drivers in the motor vehicle records program and maintain accident and First Notice of Loss documentation in SharePoint.
• Monitor manufacturer recalls and communicate required actions to drivers and managers.
• Help minimize rental vehicle costs and rental duration by utilizing available fleet inventory and coordinating vehicle assignments.
• Coordinate vehicle transportation and reassignments with fleet management companies.
• Verify vehicle specifications, upfits, and decals and coordinate corrective actions as needed.
• Maintain accurate spare vehicle inventory and assignment records.
• Generate and distribute fleet reports to management, ensuring accuracy and completeness.
• Maintain accurate fleet data and records across multiple systems, ensuring the integrity, completeness, and confidentiality of company, vehicle, and driver information.
• Support vehicle inventory control and maintain accurate vehicle assignment, inventory, and fleet records across all fleet platforms.
• Order replacement fuel cards, fleet maintenance materials, and other fleet items as needed, in accordance with established purchasing limits and guidelines.
• Process incoming and outgoing fleet-related mail, including vehicle registrations, license plates, and traffic violations.
• Coordinate with internal departments to provide fleet information and reports within established deadlines.
• Partner with drivers, managers, and DOT vendors to maintain driver qualification files and ensure regulatory compliance.
• Conduct meetings with vendors to resolve outstanding issues and communicate status updates.
• Perform other duties as assigned.

Your skills and experience

Skills:

• Proficiency in Microsoft Excel, SharePoint and other Microsoft Office applications.
• Strong attention to detail with excellent problem-solving and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment while meeting deadlines.
• Self-motivated with the ability to take initiative, think independently, and manage competing priorities.
• Strong written, verbal and interpersonal communication skills.
• Effective listening skills.
• Positive attitude with the ability to work independently and collaboratively as part of a team.
• Ability to maintain accurate records, follow established procedures, and meet established deadlines.
• Ability to recognize issues requiring management involvement and escalate concerns appropriately.
• Demonstrated ability to maintain data accuracy and handle confidential company and driver information with professionalism and discretion.

Education:

Associate degree preferred. Two years of fleet administration, transportation, logistics, or corporate office experience preferred; however, we are willing to train the right candidate.

Your compensation and benefits

• Drive your Career, Explore Opportunities, Realize your Passion . . .

Attractive benefits Include:

•Excellent compensation package, including a flexible benefits plan, and generous 401 (k) retirement plan •Health insurance/ Dental insurance/ Vision insurance

•Competitive Paid time off •Life & Disability insurance

•Annual Bonus

•$65k-$70K/year. Geographically adjusted Salary based on knowledge, skills and experience.

Your job location

This role offers a hybrid working arrangement, allowing you to split your time between working remotely and being on-site at our office in Rock Hill, South Carolina.

Application process

Our selection process includes interviews and, for some roles, skills assessments that help us gain a deeper understanding of your profile. We look forward to getting to know you, learning about your strengths, and discussing how you can grow with us. If you have questions during the process or need support, please contact us:

Talent Acquisition: Sowmya Prativadi