Executive Coordinator

Work Your Magic with us! Start your next chapter and join EMD Serono.

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives. We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

Your Role:

At EMD Serono, our communications team helps connect employees, leaders, and external stakeholders to the work and priorities of our healthcare business. We are looking for an Executive Coordinator to support communications leadership, including the Head of Communications, North America, the Global Head of Communications, and other communications leaders. Reporting directly to the Head of Communications, North America, you will provide high-quality executive and operational support to leaders across the communications organization. The role’s primary focus will be North America, with close collaboration across the global team. You will help coordinate priorities, meetings, events, and team activities while building strong working relationships with colleagues and stakeholders across regions.

Responsibilities:

Executive and Communications Team Support

• Coordinate calendars, meetings, and priorities for the Head of Communications, North America, the Global Head of Communications, and other communications leaders across multiple time zones.
• Prepare agendas, presentations, briefing materials, communications updates, and follow-up documentation.
• Track action items and commitments, helping ensure timely follow-through.
• Support the coordination of communications team activities and workflows.
• Handle sensitive and confidential information with professionalism and discretion.

Meeting and Event Coordination

• Plan and coordinate onsite, virtual, and offsite meetings from preparation through follow-up.
• Manage meeting logistics, including venues, conference rooms, catering, technology, and materials.
• Support leadership meetings, executive visits, employee events, town halls, and communications-related events.
• Coordinate with internal partners and vendors to deliver smooth, well-organized experiences.

Travel and Expense Management

• Arrange domestic and international travel, including itineraries and travel documentation.
• Prepare and process expense reports and support travel and expense reconciliation.

Business and Project Operations

• Process purchase requisitions, invoices, and other administrative expenses.
• Support budget tracking, reporting, and administrative planning.
• Coordinate vendor relationships and relevant team resources.
• Maintain project trackers, calendars, and documentation to support the communications team’s work.

North America and Global Collaboration

• Partner with communications colleagues and business partners across North America and globally.
• Coordinate activities for communications leaders across regions, taking different time zones and local needs into account.
• Build and maintain positive relationships with internal and external stakeholders.
• Communicate clearly and professionally and help keep information and activities organized across teams.
• Travel-minimal could be up to 5%

The position is based in our Boston, MA office working 3+ days on-site at our Boston, MA Seaport office location.

Who You Are:

Minimum Qualifications:

• High school diploma or GED.
• 4+ years of professional experience in executive support, administrative coordination, project coordination, and event planning
• 4 years of experience supporting senior leaders, teams, and cross-functional activities.

Preferred Qualifications:

• Experience with communications coordination
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience coordinating executive meetings, events, travel, or communications activities.
• Experience working with cross-functional teams and senior stakeholders.
• Familiarity with SAP, Concur, Workday, or similar business systems.
• Experience working in a global organization or coordinating across regions and time zones.
• Strong organizational, prioritization, and time-management skills.
• Excellent written and verbal communication skills.
• Attention to detail and reliable follow-through.
• A proactive, service-oriented mindset and willingness to take initiative.
• Strong interpersonal skills and a collaborative approach.
• Professionalism and sound judgment when handling confidential information.
• Ability to manage multiple priorities in a fast-paced environment.

Pay Range for this position: $40.00-$61.00 per hour

The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses. Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites. For more information click here.

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!

Apply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!