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Added 18 mins ago
Property Manager - Condo
Castle Group
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In the absence of an Assistant Property Manager, tracks all architectural change requests by homeowners and inspects for compliance upon completion. Utilizes assigned software programs to…
Added 1 hour ago
AN
HR SPEC (MIL)
Air National Guard Units
Camp J T Robinson, AR
- $61,722 to $80,243 USD / year
1. Serves as advisor to commanders on assigned unit human resources (HR) programs. Interprets policy and provides procedural guidance to commanders, supervisors, and staff members. Provides…
Added 1 hour ago
VH
Social Services Assistant
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San Diego, CA
- $57,641 to $74,935 USD / year
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Added 3 hours ago
BC
Sheriff's Clerk II
Butte County
Oroville, CA · Chico, CA
- $20.09 to $26.91 USD / hour
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Added 4 hours ago
Sales Admin
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EarthCam is the global leader in providing webcam content, technology and services. Founded in 1996, EarthCam provides live-streaming video, time-lapse construction cameras, and…
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UR University of Richmond
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Records statistical data for user inquiries using online reference and helpdesk solutions.
Added 10 hours ago
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SOCIAL SOLUTIONS GLOBAL, INC.
Philadelphia, PA
- $30 to $33 USD / hour
Added 15 hours ago
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United States
- $28.85 to $33.65 USD / hour
Marymount University seeks a highly organized, proactive, and service-oriented Senior Administrative Assistant to provide confidential administrative support to the Provost and Chief…
Added 1 day ago
UO
Coordinator for Undergraduate Programs
University of Colorado Denver
Boulder, CO
- $50,000 to $55,000 USD / year
Assistant to the Associate Dean and Executive Director
Added 1 day ago
Staff Assistant I, Airport Station
American Airlines
Durham, NC · Raleigh, NC
Tracks and ensures employees complete onboarding duties, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc.Assists in…
Added 1 day ago
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Brookfield, CT
- $52,000 to $65,000 USD / year
Enter invoices, receipts, and expenses into accounting software.
Added 1 day ago
Administrative Program Specialist: Academic Programs Data Analyst and Class Scheduler
OSU Oregon State University
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Benefit Programs Specialist II-Medicaid Only
New LHRC
Verona, VA · Waynesboro, VA
Working knowledge of: public service organization practices; principles of economics and basic human behavior; full range of financial assistance programs necessary to determine and…
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[Mid Level] Korean Bilingual Executive / Administrative Assistant - C-Suite Support, Office Operations & General Affairs (261101-5)
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Our team of business professionals supports a wide range of operations including executive and administrative support, general affairs, finance, data analytics, and program management. We…
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SC
Events Assistant
Sandy City
United States
- $19.23 to $24.04 USD / hour
MINIMUM REQUIREMENTS: Requires a high school diploma. Prefer individuals with experience in event management, hospitality, marketing, communications, or a related field. Must possess a…
Added 1 day ago
Business Development Assistant
Haynes and Boone, LLP
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Assists the BDMs and Event Specialist during events.
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Assistant Front Office Manager
The Atlas Hotel
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The Assistant Front Office Manager, supports the Front Office Manager in orchestrating flawless service across all the touchpoint responsible for ensuring the operation of the Front Office…
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Assistant Athletic Director
Endicott College
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- $90,000 to $110,000 USD / year
The Assistant Director of Athletics assists the Director of Athletics in the overall administration, leadership, and strategic direction of the Athletic Department. The position directly…
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Director of Food and Beverage - Brookhaven Country Club
ClubCorp
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Work closely with the Membership Director, Superintendent, Head Golf Professional, Event Sales Director, and Marketing to ensure alignment in all matters related to food & beverage…
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Springfield, IL
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Added 1 day ago
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Executive Assistant
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Denver, CO
- $29.6 to $42.92 USD / hour
Under limited supervision, provides highly visible support and assistance to senior leadership to ensure effective use of time and productive interactions with staff. Will handle a wide…
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Assistant Director, Events & Marketing
William & Mary
Remote, United States
The Assistant Director reports to the Director of Career Development & Professional Engagement Operations, with a dotted line to the Executive Director of Strategic Events and is…
Added 1 day ago
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Executive Assistant
Denver Health
Denver, CO
- $29 to $42 USD / hour
Job SummaryUnder limited supervision, provides highly visible support and assistance to senior leadership to ensure effective use of time and productive interactions with staff. Will handle…
Added 1 day ago
UO
Professional Assistant to Undergraduate Programs
University of Colorado Denver
Boulder, CO
- $52,000 to $55,000 USD / year
Serve as the Beta Gamma Sigma (BGS) Coordinator: identify and invite eligible students based on established academic criteria; upload student data to the BGS national database; order…
Added 1 day ago
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Founding Backend Engineer
Clera
San Francisco, CA
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Own the backend infrastructure for an AI-powered personal assistant that communicates through text, email, and phone. As a hands-on founding engineer, you will design, operate, and improve…

Executive Assistant I - 995966

Fort Lauderdale-Davie, FL, United States

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Job details

Apply by: Dec 31, 2026
Education: High school diploma
Posting language: English
Posted: Nov 2, 2026

Original job description

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

Primary Purpose:

Contributes to the achievement of University objectives through the planning and execution of special events and high-level administrative support to executives.

Job Category: Non-Exempt

Hiring Range: Commensurate with experience

Pay Basis: Hourly

Subject to Grant Funding? No

Essential Job Functions:

Consults with staff to determine objectives and requirements for events such as meetings, and conferences.
Meets with staff and College organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
Inspects event facilities to ensure that they conform to department requirements.
Designs and implements efforts to publicize events.
Organizes registration of event participants.
Coordinates services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
Arranges the availability of audio-visual equipment, transportation, displays, and other event needs.
Evaluates and selects providers of services according to department requirements.
Confers with staff at a chosen event site to coordinate details.
Conducts post-event evaluations to determine how future events could be improved.
Maintains records of event aspects, including financial details.
Reviews event bills for accuracy, and submits payment.
Responds to inquiries requiring in-depth understanding of work-area policies and procedures and resolves complex problems to ensure questions are answered and issues resolved timely.
Composes and edits internal and external complex communications to ensure professional communications.
Compiles and organizes documentation, develops and maintains electronic filing systems to ensure appropriate document retention.
Coordinates complex projects and communication materials; organizes high profile events, conferences and meetings to ensure a professional outcome.
Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.
Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling.
Coordinates with Information Technology staff for the creation and archiving of on-line training courses.
Acts as a liaison for faculty, staff and students as it relates to training and preparation of certificates of completion.
Completes special projects as assigned.
Performs other duties as assigned or required.

Job Requirements:

Required Knowledge, Skills, & Abilities: Knowledge:

Ability to maintain confidentiality and handle sensitive information with judgment and discretion.
Customer and Personal Service - Working knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction.
English Language - General knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Public Safety and Security - Working knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
Administration and Management - Working knowledge of business and management principles involved in strategic planning, resource allocation, budgeting, human resources modeling, leadership technique, and/or coordination of people and resources.
Clerical - Thorough knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
Advanced knowledge of MS Office Suite (Outlook, Word, Excel, and PowerPoint).

Skills:

Service Orientation - Basic skills in actively looking for ways to help people.
Active Listening - Basic skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Reading Comprehension - Proficient understanding of written sentences and paragraphs in work-related documents.
Speaking - Proficient skills in talking to others to convey information effectively.
Critical Thinking - Basic skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Writing - Proficient skills in communicating effectively in writing as appropriate for the needs of the audience.
Complex Problem Solving - Basic skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Time Management - Advanced skills in managing one's own time and the time of others.

Abilities:

Selective Attention - The ability to concentrate on a task over a period of time without being distracted.
Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Physical Requirements:

Near Vision - Must be able to see details at close range (within a few feet of the observer).
Speech Recognition - Must be able to identify and understand the speech of another person.
Speech Clarity - Must be able to speak clearly so others can understand you.
Travel - Must be able to travel on a daily and/or overnight basis.
May be required to work nights or weekends.
May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.

Required Certifications/Licensures:

Required Education: High School Diploma or Equivalent

Major (if required:

Required Experience: High School Diploma and four (4) years of experience providing support to the executive level.

--OR--

Associate's Degree and three (3) years of clerical/administrative experience providing support to the executive level.

Preferred Qualifications:

Is this a safety sensitive position? No

Background Screening Required? No

Pre-Employment Conditions:

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.

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More about this job

Skills

Administrative support
Record keeping
Confidentiality
Business knowledge
Strategic planning
Budget management
Leadership
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Active listening
Critical thinking
Problem solving
Time management
Speech recognition

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