Jobs in the United States

25+ jobs

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Added 1 min ago
Associate Director Principal Engineer
AstraZeneca Pharmaceuticals LP Company
Mt. Vernon, IN
Added 1 min ago
AP
Associate Director, Global Cell Therapy Procurement
AstraZeneca Pharmaceuticals LP Company
Tarzana, CA · Gaithersburg, MD
- $116,000 to $173,000 USD / year
Familiarity with procurement technology platforms (SAP, Coupa) and AI/automation tools
Added 1 min ago
CF
Material Handler (Forklift Operator) - Nights
ConAgra Fds Packaged Fds LLC
North Mankato, MN
- $24.3 USD / hour
Support production by accurately picking, delivering, and replenishing materials using SAP and warehouse inventory systems.
Added 2 mins ago
Associate Manager, Affiliate Customer Service
Shiseido
New York, NY
You are proficient in Microsoft Excel and experience using SAP or a comparable ERP system; familiarity with Power BI preferred.
Added 3 mins ago
Time and Attendance Coordinator
Dematic Corp. (ILD-US)
Grand Rapids, MI
…submissions, validated in UKG, and accurately entered into SAP for payroll and reporting purposes. The position also supports general administrative functions to ensure smooth day-to-day…
Added 5 mins ago
Manager, Finance
Fluor
Irving
Use SAP, Excel, and available reporting, AI-enabled, and workflow tools to streamline recurring activities, automate reporting processes, and improve efficiency.
Added 6 mins ago
SAP Training Lead
Ametek, Inc.
United States
The SAP Training Lead will be responsible for developing, managing, and delivering comprehensive training programs for SAP end-users across AMETEK. You will lead the design and execution of…
Added 8 mins ago
HC
Business Analyst
Haselden Construction
Centennial, CO
- $100,000 to $140,000 USD / year
Added 8 mins ago
XE
Sr Accounting Analyst
Xcel Energy Services Inc
Minneapolis, MN
- $73,700 to $104,633 USD / year
Knowledge of and experience working with SAP highly desirable.
Added 10 mins ago
Maintenance Planner
Mondelez Global LLC
Richmond, VA
Strong working knowledge of SAP maintenance systems, including work orders, equipment master data, and parts lists (BOMs).
Added 10 mins ago
Accounts Receivable Specialist
NetPlanner Systems, Inc
Norcross, GA
Familiarity with financial software systems such as SAP, Oracle, or similar ERP platforms.
Added 13 mins ago
Manufacturing Technician
d Siemens Medical Solutions USA, Inc.
United States
Basic computer literacy with experience in SAP, Microsoft Word, and Excel preferred.
Added 14 mins ago
B
Enterprise Security Engineer - R01573019
Brillio
NY
- $120,000 to $130,000 USD / year
SAP GRC, Nessus, Information Security & Cybersecurity, Cloud Security, Archer, Metasploit, Wireshark, Burpsuite, AWS Secrets Manager, Nmap, PaaS - Security, CxSAST, Web Application Scanning…
Added 16 mins ago
JM
Shift Maintenance
Johns Manville
Spartanburg, SC
- $39.33 USD / hour
Utilize the SAP Computer System for maintenance and operational activities.
Added 17 mins ago
Supervisor Distribution System Operations - PA Distribution Operations - Erie
FirstEnergy
Erie, PA
Added 17 mins ago
Supervisor Regional Operations Line and Substation - NJ Substation Services - Wall
FirstEnergy
Wall, NJ
Able to learn various computer applications (CREWS, SAP, POWERON, GIS) and Microsoft Office
Added 17 mins ago
Supervisor Logistics - CDC 2nd Shift
Textron
Fort Worth, TX
Added 18 mins ago
Senior Logistics Supervisor - Reno, NV
IGT, a Nevada Corporation
Reno, NV
Added 18 mins ago
Work Control Team Lead (Maintenance Manager 3)
Los Alamos National Laboratory
Los Alamos, NM
Technology: Demonstrated expertise with a computerized work management system such as Asset Suites, SAP, Maximo etc.
Added 18 mins ago
R&D Engineer 2/3
Los Alamos National Laboratory
Los Alamos, NM
Added 18 mins ago
Cleared S&E Project Manager - Secure Space Systems, Onsite
Sandia National Laboratories
Albuquerque, NM
More than five (5) years¿ experience executing and leading SCI and/or Special Access Program (SAP) level projects
Added 18 mins ago
Cleared Space Systems Mechanical Engineer, Onsite
Sandia National Laboratories
Albuquerque, NM
Experience implementing SCI and/or Special Access Program (SAP) level technical projects
Added 19 mins ago
Solution Architect
DwyerOmega
Remote, United States
Deep understanding of SAP Commerce Cloud (Hybris), Sitecore platforms and Azure, AWS & Vercel cloud environments
Added 19 mins ago
A
Advanced Mechanical Design Engineer
Aerospace
San Diego, CA
- $117,000 to $146,000 USD / year
The ability to use common MS Office software tools and Enterprise-wide information systems, such as SAP, Teamcenter or Agile, to perform daily job functions.
Added 21 mins ago
Warehouse Representative
Varel Energy Solutions
Brownsville, TX
Enters receipts into the ERP (Enterprise Resource Planning) system (SAP).

Executive Assistant

Indianapolis, IN, United States

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Job details

Apply by: Nov 18, 2026
Experience: A minimum of 5 years of administrative support experience, including support of a senior level leader.
Posting language: English
Posted: Nov 4, 2026

Original job description

Are you ready to be part of a company that's not just talking about the future, but actively shaping it? Join The AES Corporation, the largest US-based global power company with a team of 8,300 employees across 12 countries.

AES has been ranked #1 by BloombergNEF in renewable energy sales to corporations in the US and Americas for five consecutive years, providing electricity for millions of people worldwide.

We are proud to foster a strong workplace culture, earning prominent positions in Great Place to Work™ rankings across the markets where we operate. AES was also named one of the World’s Most Ethical Companies for the 13th consecutive year in 2026, highlighting our dedication to integrity, transparency, and responsible business practices. Our spirit of innovation continues to earn industry recognition. AES is the only seven-time winner of the Edison Electric Institute’s Edison Awards in the twenty-first century, a distinction honoring global leadership in advancing the electric power industry.

If you're ready to be part of a company that's not just adapting to change, but driving it, AES is the place for you. We're not just building a more sustainable future, we're powering it. Apply now and energize your career with a true leader in global energy.

The Executive Assistant to the Executive Leadership Team (ELT) provides high-level administrative and operational support to the Utilities President and other Senior Leadership Team (SLT) members as needed. This role is essential to enabling seamless day-to-day operations and supporting the effectiveness of the executive leadership team.

In this position, you will manage complex calendars and priorities, coordinate executive activities, and anticipate needs to help ensure leadership time is focused on the organization’s most important strategic priorities. You will work closely with senior leaders and cross-functional teams, gaining broad exposure to the organization and its business operations.

This role is well suited for someone who enjoys creating structure, solving problems, building strong working relationships, and continuously improving how teams operate. You will have opportunities to expand your knowledge of the business, strengthen your project coordination and executive support capabilities, and contribute to initiatives with visibility across the organization.

Key Responsibilities

Proactively manage complex executive calendars, including scheduling appointments, coordinating Microsoft Teams meetings across multiple participants, prioritizing time-sensitive matters, and identifying and resolving scheduling conflicts.
Serve as a key point of contact for the US Utilities Senior Leadership Team, facilitating communication and coordination across the group. This includes organizing weekly team calls and periodic 1:1 meetings and maintaining Microsoft Teams and SharePoint sites with presentations, articles, resources, and other relevant information.
Coordinate domestic and international travel for executives and members of their respective teams, including air and hotel reservations, visa requirements, ground transportation, and coordination with travel agencies or other partners.
Manage the administrative and logistical aspects of meetings, team gatherings, and other events. Responsibilities may include securing on-site or off-site venues, preparing and distributing materials, coordinating catering, and ensuring applicable meeting safety protocols are communicated and understood.
Partner with EHS, Facilities, and third-party event teams as needed to support safe and well-organized meetings and events.
Prepare correspondence, memos, PowerPoint presentations, and other materials while maintaining contact and distribution lists and appropriately protecting confidential and sensitive information.
Manage expense reimbursements for the President of AES US Utilities and other team members using Concur and other approved reimbursement processes.
Support departmental financial administration by monitoring expenditures, maintaining budget files, managing monthly accruals, and coordinating PO and non-PO invoice payments through systems such as SAP, ReadSoft, and Ariba.
Build effective working relationships with vendors and internal teams involved in financial, administrative, and operational processes.
Create and maintain internal and external distribution lists for designated groups.
Support the development of PowerPoint presentations for monthly team calls, leadership discussions, and internal and external speaking engagements.
Collaborate closely with other Executive Assistants, sharing best practices and providing backup coverage when needed.
Support the planning and coordination of organizational events in partnership with internal and external stakeholders.
Contribute to special projects and process improvement initiatives that support the executive team and broader organization.

Qualifications:

A minimum of 5 years of administrative support experience, including support of a senior level leader.
The preferred candidate should have an executive presence, strong organizational skills, experience coordinating travel, managing expense reports and vendor invoices, proficiency in Word and Outlook and intermediate skills in PowerPoint and Excel.
Candidate must be able to maintain strict confidentiality and operate in a constantly changing, fast-paced environment.
Approach to work should be proactive, conscientious, and very detail-oriented.
The candidate should be well organized and be able to effectively prioritize work and exercise mature judgment.
The candidate must be able to communication effectively and concisely with a variety of stakeholders (strong oral and written communication skills are preferred)
The candidate must: have excellent people skills, have a global mindset and ability to work across different cultures, be comfortable managing and working under deadlines, be able to juggle multiple tasks at once, and be able to work individually and with a team.
Must be able to adjust hours occasionally for early morning or late day meetings.

AES is an Equal Opportunity Employer who is committed to building strength and delivering long-term sustainability through diversity and inclusion. Respecting all backgrounds, differences and perspectives enables us to improve the lives of our people, customers, suppliers, contractors, and the communities in which we live and work. All qualified applicants will receive consideration for employment without regard to sex, sexual orientation, gender, gender identity and/or expression, race, national origin, ethnicity, age, religion, marital status, physical or mental disability, pregnancy, childbirth, or related medical condition, military or veteran status, or any other characteristic protected under applicable law. E-Verify Notice: AES will provide the Social Security Administration (SSA) and if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

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More about this job

Skills

Adapt to change
Leadership
Scheduling
Microsoft Teams
Prioritization
Microsoft SharePoint
Presentation skills
Coordinate catering
Microsoft PowerPoint
Financial management
SAP
ReadSoft
SAP Ariba
Process improvement
Administrative support
Organizational skills
Microsoft Word
Microsoft Outlook
Microsoft Excel
Confidentiality
Communication skills

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