Educational Initiatives Supervisor

AKRON METROPOLITAN HOUSING AUTHORITY

Job Title: Educational Initiatives Supervisor Reports to: Resident Services Manager of Special Programs Department: Resident Services FLSA Status: Exempt Minimum Salary: $53,700 Salary consideration is based on education, background, and experience. AMHA offers a culture devoted to everyone being equally valued, a comprehensive compensation and benefits program including, but not limited to: Competitive salary; Participation in the Ohio Public Employees Retirement System; Excellent medical, free dental and vision plans with minimal out of pocket cost; Basic Life insurance; Fourteen paid holidays; Paid vacation, personal and sick plans.

General Purpose:

The primary purpose of this position is to provide assistance to the Resident Services Manager of Special Programs by supervising the Early Childhood Initiative program, the evaluation process, support preparation of grant proposals and grant management process to meet the needs and help achieve the strategic goals of the Resident Services Department. In addition, the incumbent will be responsible for coordinating and supervising youth educational initiatives within the Akron Metropolitan Housing Authority.

Essential Duties and Responsibilities:

The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned.

• Manages the Early Childhood Initiative program and supervises the Early Childhood Service Coordinators to ensure they have the resources and support to perform their daily responsibilities and are meeting departmental objectives and goals. Communicates any staff performance issues to the Resident Services Manager of Special Programs
• Assists in the evaluation and recommendation of job applicants who meet the skills, abilities, experience levels and competencies required by the position. Delegates authority and responsibility to staff as necessary to administer programs and activities. Sets clear expectations and goals, provides timely feedback and coaches staff on a regular basis
• Processes, monitors, and maintains required personnel and payroll data
• Ensures timely follow up on requests for services as appropriate
• Serves as primary point of contact with outside evaluator(s) contracted by the Early Childhood Initiative; overseeing the evaluation process, creating reports and making recommendations to the Director of Resident Services.
• Supports grant reporting for the Early Childhood Initiative assuring that data entry, outputs, and outcomes are consistent with program and grant requirements.
• Directly oversees compliance of SPARK Ohio program and reporting, ensuring fidelity is maintained monthly. Indirectly oversees the compliance and reporting for Parents as Teachers assuring the program is implemented to fidelity, through supervising the Educational Initiatives Coordinator.
• In cooperation with the Finance Department, develops and monitors reports on the Early Childhood Initiative Prepares summaries for use in Executive meetings.
• Performs research on government, foundations, and corporations to evaluate prospects for grants
• Writes, prepares, and tracks grant proposals and applications, including completion of any supporting documentation necessary for grant submission for the Early Childhood Initiative
• Assesses strategies and methods to improve outcomes for the Early Childhood Initiative and makes recommendations to the Resident Services Manager of Special Programs and the Director of Resident Services
• Analyzes, evaluates, drafts, reviews, and revises substantive correspondence as appropriate
• Prepares an annual report for Early Childhood Initiative Activities for key stakeholders
• Assists in the management of communication and marketing for the Early Childhood Initiative.
• Maintains and monitors funding calendar on all active Early Childhood Initiative grants
• Attends meetings with Director of Resident Services to obtain information to assist with the success of the Early Childhood Initiative Program.
• Attends meetings with Director of Communications and Philanthropy to obtain information to assist with the submission of grant proposals
• Collaborates with Resident Services Manager of Special Programs, Director of Communications and Philanthropy, and Self Sufficiency Initiatives Supervisor to identify resources to address social services and mental health needs of residents; as appropriate, disseminates general resource information to service coordinators
• Represents AMHA at community functions, community collaborations, annual meetings, inter-agency workshops, etc. Represents AMHA in a professional and courteous manner at all times. Ensures that AMHA’s efforts are recognized in the community and that AMHA has a voice on issues important to AMHA and its clients. Networks between agencies that benefit AMHA
• Performs other duties as assigned

Behavioral Competencies: This position requires incumbents to exhibit the following behavioral skills: Commitment: Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; persists despite obstacles and opposition. Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors and measures the needs of both internal and external customers; talks and acts with customers in mind. Recognizes working colleagues as customers. Effective Communication: Ensures important information is passed to those who need to know; conveys necessary information clearly and effectively orally or in writing. Demonstrates attention to, and conveys understanding of, the comments and questions of others; listens effectively. Responsiveness and Accountability: Demonstrates a high level of conscientiousness; holds oneself personally responsible for one’s own work; does fair share of work. Leadership: Provides direction by clearly and effectively setting course of action for department and subordinates; manages performance by providing regular feedback and reinforcement to subordinates.

Job Competencies:

• Knowledge of policies, procedures, goals, objectives, operational entities, requirements, and activities as they apply to the assigned organizational entity in the AMHA
• Knowledge of the applicable HUD rules and regulations as they pertain to all affordable housing programs AMHA administers and manages.
• Knowledge of social work and resources available through community agencies
• Knowledge of the needs and attitudes of the physically, socially, and economically disadvantaged, including the youth and elderly population and ability to communicate with individuals of varying social, educational, and economic backgrounds
• Knowledge of database reporting
• Ability to research and develop successful grant proposals for public and private funding sources
• Ability to exercise initiative, use sound judgment in analyzing situations, and make decisions in a timely manner
• Ability to prioritize and multitask independently to meet deadlines pertinent to funding and reporting
• Ability to present information, both orally and through writing, effectively and in a clear, concise, and convincing manner
• Ability to prepare clear, concise, and accurate grants, reports, correspondence, instructions, training manuals, and other written materials
• Ability to exercise tact and diplomacy in dealing with sensitive, complex, and confidential issues and situations
• Ability to maintain confidentiality
• Proficient mathematical and statistical skills and ability to understand and interpret data, charts, and graphs and prepare and maintain accounting reports, budgets, and statements
• Ability to establish and maintain effective working relationships with employees, tenants, officials, and the general public

Education, Experience and Certifications:

Bachelor’s degree in education, social work, or related field and 1-2 years experience in grant writing, data management, evaluations is required, or an equivalent combination of education and experience. Master’s degree preferred. Must possess a valid Ohio driver’s license and be insurable under AMHA’s policies.

Computer Skills:

To perform this job successfully, an individual should have strong computer skills and be proficient in Efforts to Outcomes (ETO) and Microsoft Office applications. Familiarity with Tenmast is desirable. Must have the ability to learn other computer software programs as required by assigned tasks. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is frequently required to maintain a stationary position, operate computers and other office equipment, move about the office, attend onsite and offsite meetings, and communicate. The employee must be able to accurately exchange information in person, in writing and via e-mail and telephone. The employee must occasionally transport up to 10 pounds. Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Office Environment

Monday - Friday 8:00am - 4:30pm