Broad Scope & Function
The position plans, organizes, and supervises the financial information and Business Services Department of University Enterprises, Inc. (UEI). The position develops fiscal recommendations and provides fiscal information to the Finance Director/CFO, Officers, and operating units of UEI, federal and state regulatory agencies, Chancellor's Office, banking institutions, the University and CSU auxiliaries, and other external organizations.
Reporting Relationship
The position reports directly to and receives general direction from the Finance Director/CFO. Reporting to the position are the Accounting Manager, Accounts Payable Supervisor, and Accounts Receivable Supervisor.
Salary
Benefits
- After a 6-month waiting period, eligible for work from home for up to two days per week with supervisor approval. Fully in-office on the Sacramento State campus for the first 6 months.
- Participation in CalPERS Retirement Program
- Paid Vacation Time – starting at 10 hours accrued/month
- Paid Sick Time – 8 hours accrued/month
- Paid Holidays – 14 paid holidays per year including paid time off the week between Christmas Day and New Year’s Day as the CSUS campus is closed
- Excellent medical benefits – 100% employer-paid medical & dental for employee-only coverage and low cost for family coverage
- Educational Assistance Program for employees and/or dependents
- Childcare subsidy
- Discounted membership to The WELL, Sacramento State’s on-campus fitness center
Application Instructions
Please include the following with your application:
If this document is not included, your application materials will not be considered. Please include your employment history in the “Employment Experience” section of your application in addition to submitting your resume.
Conditions of Employment
The selected candidate must furnish proof of eligibility to work in the United States. University Enterprises, Inc. is not a sponsoring agency (i.e. H-1B Visa).
This is a full-time, exempt from overtime, benefited position, covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises, Inc. (UEI) and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.
Duties and Responsibilities
- Plans and organizes the financial information of UEI and supervises the Business Services Department of UEI; oversees the development and maintenance of a computerized accounting system for the preparation of financial information and reports; ensures the proper maintenance of computer files to compile balance sheets, activity statements, and changes in net assets; and ensures that the computer system, funds, and projects remain balanced.
- Manages various personnel actions including, but not limited to hiring, work assignments, training, performance appraisals, promotions, vacation schedules, mentorship, and disciplinary actions consistent with UEI policies. Supervises staff consistent with UEI policies.
- Assists the Finance Director/CFO with ensuring compliance with government agency requirements, in developing and reporting financial information; guaranteeing compliance with Generally Accepted Accounting Principles and Standards, Governmental Accounting Standards Board pronouncements, Government Auditing Standards, Office of the Chancellor of the California State University, the California Department of Finance, and U.S. Office of Management and Budget Circular A-133.
- Serves as a consultant on financial issues for the Finance Director/CFO, management staff, and project personnel; examines and translates financial information related to specific business decisions; reports on operating results, cash flow, financial forecasts, restricted funds' activities, investments, and related issues.
- Oversees administration of UEI cash flow to meet short and long-term financial requirements; approves bank transfers when needed; approves funds drawn on federal letter of credits; reviews and provides detailed reporting on UEI investment activities, such as purchases, sales, gains, or losses; recommends possible investments.
- Oversees the development and preparation of quarterly and annual financial statements for UEI.
- Supervises property acquisition, development, and property maintenance accounting, including establishment and amortization of facility leases in accordance with GASB 87. Researches and recommends various financing options. Monitors and processes Property Development Fund bond payments. Records capitalized interest and interest expense quarterly; records Trustee bond payments semi-annually. Monitors and records quarterly amortization of bond premium costs and deferred outflows related to bond refinancing.
- Signs purchase orders, disbursement warrants, accounts receivable billings, and approves bank account reconciliations.
- Coordinates internal and external audits for UEI; prepares work papers; schedules and manages responses to audits; prepares tax return schedules, provides annual tax return information and supporting documents to auditors; and approves the completed tax return before submission.
- Responsible for automated accounts receivable invoicing and bad debt collection, purchasing, accounts payable check processing; and automated 1099 reporting.
- Oversees the accounting system for federal and state equipment purchased by UEI and transfers to the University.
- Oversees the Fixed Assets inventory and accounting for UEI and projects.
- Participates in and oversees annual budget and financial presentations by UEI Directors and managers; supervises consolidation and publication of budget documents; researches issues and provides input for decision-making process; plans and institutes procedures and reporting of financial information as required.
- Oversees the filing of sales tax, use tax, and other returns; and enforces sales and use tax regulations and other tax related issues.
- Responsible for the implementation of GASB accounting pronouncements to ensure compliance with various reporting standards.
- Responsible for monitoring and recording Pension Plan and Other Post-Employment Benefits (OPEB) to ensure compliance with various reporting standards.
- Performs other job-related duties as assigned.
Requirements
Minimum Qualifications
- Bachelor’s Degree in Accounting, Finance, or related field or equivalent combination of education and professional work experience.
- Progressively responsible professional experience in accounting and financial management, including experience performing Controller-level responsibilities.
- Demonstrated nonprofit accounting experience. Knowledge of gift, grant, and contract accounting or property acquisition and development accounting.
- Experience preparing monthly, quarterly, and annual financial reports, including forecasts that identify operational trends, future opportunities, and potential risks.
- Demonstrated work experience in accounting and auditing, in a management or supervisory capacity.
- Demonstrated substantial work experience with accounting and auditing, fiscal planning and reporting, budgeting and budget development, investment, cost accounting, research, cash management, and data processing responsibilities.
- Demonstrated extensive experience directing the development of complex financial statements and reports; preparing, reviewing, and analyzing information; performing fiscal planning, fiscal projections, and budget development.
- Demonstrated extensive experience operating a computer and applicable software packages in the supervision and performance of fiscal planning and fiscal control responsibilities. Demonstrated experience with database computer applications.
- Demonstrated experience managing staff. Demonstrated ability to plan, organize, and supervise the functions and activities of the Business Services Department of UEI.
- Ability to serve as a financial consultant for UEI.
- Demonstrated knowledge and skill in the United States generally accepted accounting principles (GAAP) and auditing standards, mathematics, statistics, data processing methods, equipment, and practices as they relate to computerized accounting systems.
- Demonstrated ability to anticipate needs and establish priorities. Demonstrated ability to work independently and plan day-to-day activities; prepare, review, and analyze information; talk to and interview others to obtain or exchange information.
- Excellent oral and written communication skills. Excellent interpersonal skills.
- Demonstrated experience working with and maintaining highly sensitive, confidential information.
- Must be fingerprinted and pass a background check. Must continue to meet the established standards.
Preferred Qualifications
- Certified Public Accountant certification.
- Knowledge of state and federal regulations and principles related to grant and contract activities.
- Experience with Central Square/OneSolution (Finance Enterprise) software or similar accounting software.
- Experience with the budgeting software tool BudgetPak.
- Experience with system implementations including, but not limited to, accounting and expense reporting software solutions, and cash management.
Physical Requirements
Sit for extended periods; frequent movement; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computers, telephones, calculators, copiers, printers, scanners, and fax machines.
Working Conditions
Work is performed in an office environment; continuous contact with staff, the campus community, and the public.
Work Schedule
- 40 hours per week
- Monday-Friday
- Academic years hours (August-May): 8:00 am - 5:00 pm
- Summer hours (June-August): 7:30 am - 4:00 pm
- After a 6-month waiting period, eligible for work from home for up to two days per week with supervisor approval. Fully in-office on the Sacramento State campus for the first 6 months.
