Jobs in the United States

25+ jobs

Added 1 min ago
T
Community Engagement Manager
Treehouse
Seattle, WA
- $69,113.8 to $76,791.65 USD / year
Ability and aptitude with Microsoft Office Suite and other technology necessary for successful day-to-day functioning in a business environment.
Added 1 min ago
Human Resources Coordinator
Granger Construction
United States
…into the organization. You'll also coordinate our internship program and support a variety of HR programs, projects, and department…
Added 2 mins ago
2027 Summer Internship: Design Engineer- Air Systems Development
PACCAR
Denton, TX
PACCAR is a global technology leader in the design, manufacture and customer support of high-quality light-, medium- and heavy-duty trucks under the Kenworth, Peterbilt and DAF nameplates.…
Added 2 mins ago
Talent Acquisition & HR Coordinator
Galt Pharmaceuticals, LLC.
Atlanta, GA
…supporting the organization's talent acquisition and employee support functions. This role plays a key part in attracting and hiring top talent, maintaining accurate employee records,…
Added 4 mins ago
General Manager, FSP Operations
Parexel
Providence, RI
…oversight, financial accountability, client partnership, and business growth responsibilities across a large-scale clinical research…
Added 4 mins ago
Senior Product Manager (Remote)
GovCIO
Providence, RI
…portfolio, supporting the Veterans Health Administration (VHA) Office of Connected Care. This role owns shared services intake and coordination, with additional support for FHIR data…
Added 5 mins ago
C
Head of Enterprise Semantic Analytics & Data Consumption
Citizens
Johnston, RI
- $216,000 to $282,000 USD / year
Partner with business leaders to define governed metrics, prioritize delivery, and drive standardization, reuse, and automation.
Added 5 mins ago
Manager, Platform Services Project Management (Remote)
CrowdStrike
Providence, RI
As the Professional Services Manager (Project/Program Management), you will lead a team of Project Managers, ensuring efficient use of deployment resources to deliver projects on time and…
Added 5 mins ago
C
AI Program Manager
CAI
Providence, RI
- $80 to $90 USD / hour
We are looking for an AI Program Manager to lead and oversee a portfolio of enterprise AI initiatives, driving cross-functional execution, removing roadblocks, establishing governance, and…
Added 5 mins ago
IT Category Buyer
Amentum
Providence, RI
Support business units with resolving quality and delivery issues, and ensuring that supplies meet all program schedules resulting from source selection.
Added 7 mins ago
HS
Institutional Analyst II - Administrative Assistant Office, 606764 (2026-04028)
Hawaii State Department of Education
Honolulu, HI
- $114,820 to $162,535 USD / year
Under the general supervision of the Administrative Assistant to the Superintendent of the Administrative Assistant Office, the Institutional Analyst II:
Added 7 mins ago
HS
Institutional Analyst II - Administrative Assistant Office, 606763 (2026-04027)
Hawaii State Department of Education
Honolulu, HI
- $114,820 to $162,535 USD / year
Under the general supervision of the Administrative Assistant to the Superintendent of the Administrative Assistant Office, the Institutional Analyst II:
Added 8 mins ago
Principal Engineer
BAE Systems
Norfolk, VA
Skilled at interfacing with production trades, program management, and customer representatives, including government Project Support Engineers, Maintenance Activity Engineering, and Ship’s…
Added 12 mins ago
Maintenance Assistant - Camp Wabak
Girl Scouts of South Carolina Mountains to Midland
Marietta, SC
…is typically scheduled Monday through Friday during regular business hours, with occasional weekend work to support site users and special events. During camp events and summer camp season,…
Added 13 mins ago
Senior Product Manager (Remote)
GovCIO
Bismarck, ND
…portfolio, supporting the Veterans Health Administration (VHA) Office of Connected Care. This role owns shared services intake and coordination, with additional support for FHIR data…
Added 13 mins ago
Manager, Platform Services Project Management (Remote)
CrowdStrike
Bismarck, ND
As the Professional Services Manager (Project/Program Management), you will lead a team of Project Managers, ensuring efficient use of deployment resources to deliver projects on time and…
Added 13 mins ago
C
AI Program Manager
CAI
Bismarck, ND
- $80 to $90 USD / hour
We are looking for an AI Program Manager to lead and oversee a portfolio of enterprise AI initiatives, driving cross-functional execution, removing roadblocks, establishing governance, and…
Added 13 mins ago
Communications Representative
U.S. Bank
Fargo, ND
The Communications Representative will research and develop communications that support business-line initiatives and employees. They will partner with stakeholders to create and improve…
Added 13 mins ago
IT Category Buyer
Amentum
Bismarck, ND
Support business units with resolving quality and delivery issues, and ensuring that supplies meet all program schedules resulting from source selection.
Added 14 mins ago
CO
Energy Account Services Specialist I/II (Power Resources Specialist I/II) – Energy Department
City of San Jose
San Jose, CA
- $108,151.68 to $143,423.28 USD / year
…Specialist), with a focus on billing operations, regulatory and program reporting, data analysis, and rate support for San José Clean Energy…
Added 17 mins ago
General Manager, 3rd Party Vendor Management
Ontra
Remote, United States
Ontra is built for people who want real ownership from day one in an environment that’s built to support it. Our customers are sophisticated, and our work reflects that. AI is engrained in…
Added 17 mins ago
WC
Mortgage Loan Compliance Analyst
Wings Credit Union
Colorado Springs, CO
- $34 to $40 USD / hour
…compliance and credit requirements, identify potential risks or process gaps, and help translate findings into practical updates to policies, procedures, action plans, and…
Added 17 mins ago
DevSecOps Principal Engineer (US)
TD Bank, N.A.
Mount Laurel, NJ
…job-related knowledge, geographic location, and other specific business and organizational…
Added 17 mins ago
DevSecOps Senior Managing Engineer (US)
TD Bank, N.A.
Mount Laurel, NJ
…job-related knowledge, geographic location, and other specific business and organizational…
Added 18 mins ago
TT
A/P Vendor Rels Supv
The TJX Companies Inc
Framingham, MA
- $76,800 to $97,900 USD / year
…accurate monthly reporting and strong financial controls. Drives process improvements, supports audits and system testing, and identifies opportunities to enhance efficiency and elevate the…

Administrative Assistant

Peoria, IL, United States

$28.70 - $43.10 Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience.

Apply

Applications open in a new tab.

Job details

Pay: $28.70 - $43.10 Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience.
Apply by: Nov 14, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Career Area:

Business Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

The Administrative Assistant provides coordination and support for a team and its leaders. You'll manage schedules, arrange meetings and domestic and international travel, and process expenses and charge card reconciliations. You'll also maintain policy and procedure manuals, prepare and distribute memos and meeting minutes, and keep the office running smoothly.

What You Will Do:

Answering telephone, taking messages and answering routine questions.
Maintaining vacation schedule and master schedule of whereabouts for staff.
Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date.
Typing and distributing memos, meeting minutes and presentations for staff.
Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.
Arranges meetings, schedules rooms, equipment, refreshments, etc.
Operates and maintains standard office equipment such as copiers, faxes, phones.
Distributes internal and external correspondence to appropriate recipients.
Coordinates travel arrangements and expense reimbursements.
Orders, stocks and distributes office supplies.

What You Have :

Education/Experience: Degree or equivalent experience desired.
Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
Accurately gauges the impact and cost of errors, omissions, and oversights.
Utilizes specific approaches and tools for checking and cross-checking outputs.
Processes limited amounts of detailed information with good accuracy.
Learns from mistakes and applies lessons learned.
Develops and uses checklists to ensure that information goes out error-free.
Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
Demonstrates experience participating in productive collaborative processes.
Under guidance, initiates collaborative meetings.
Assists in communicating shared goals with diverse groups and parties.
Helps promote collaboration across generations, functions, regions, and levels.
Helps solve business problems and meet business goals through collaborative processes.
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Delivers helpful feedback that focuses on behaviors without offending the recipient.
Listens to feedback without defensiveness and uses it for own communication effectiveness.
Makes oral presentations and writes reports needed for own work.
Avoids technical jargon when inappropriate.
Looks for and considers non-verbal cues from individuals and groups.
Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
Adjusts to new or changing assignments, processes, and people.
Demonstrates willingness to listen to other opinions.
Provides examples of shifting from task to task.
Identifies and considers alternative approaches to situations or problems.
Accepts new or radical ideas with an open mind; avoids snap reactions.
Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
Recognizes changing demands and priorities; validates changes with management.
Obtains information about how current assignments contribute to organizational goals.
Completes current work according to assigned priorities.
Responds to day-to-day operational priorities while still making progress on project work.
Performs at least 2-3 concurrent activities without reducing productivity.
Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
Explains the value of a disciplined approach to problem solving.
Describes problem reporting and escalation practices.
Utilizes accepted procedures for problem analysis and resolution.
Identifies key aspects of problem-solving techniques used in own area.
Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.
Uses basic features of two or more Office applications.
Differentiates tradeoffs between using Word and PowerPoint for developing a presentation.
Operates basic Microsoft desktop applications to achieve certain requirements.
Converts Word tables to an Excel spreadsheets and vice-versa.
Compares the key differences between current and prior releases of Office.

What Will Set You Apart :

Demonstrated ability to manage multiple concurrent activities without reducing productivity.
Experience coordinating domestic and international travel arrangements, expense reimbursements, and charge card reconciliation.
Experience supporting local and remote teams.
Experience using multiple Microsoft Office applications.

Summary Pay Range:

Benefits:

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

Medical, dental, and vision benefits*
Paid time off plan (Vacation, Holidays, Volunteer, etc.)*
401(k) savings plans*
Health Savings Account (HSA)*
Flexible Spending Accounts (FSAs)*
Health Lifestyle Programs*
Employee Assistance Program*
Voluntary Benefits and Employee Discounts*
Career Development*
Incentive bonus*
Disability benefits
Life Insurance
Parental leave
Adoption benefits
Tuition Reimbursement
These benefits also apply to part-time employees

This position requires working onsite five days a week.

Visa Sponsorship is not available for this position.

Posting Dates:

November 2, 2026 - November 13, 2026 Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.

Not ready to apply? Join our Talent Community.

Apply

Report this job