Tax Operations Admin

Tax Operations Admin

$50000 - $60000 per year | Tampa, FL | On-site | Permanent

Tax Operations Administrator

A bit about us:

Join a international tax firm in Tampa, FL, that experiencing significant growth. The firm advises internationally active companies and their owners, high-net-worth individuals and family offices. Clients range from startups to companies with million in revenue. The firm works on international tax, compliance and cross-border planning, and is part of a global alliance of independent advisory firms.

Why join us?

• Mentorship: you learn directly from a seasoned international tax leader who is committed to developing the next generation. • Flexibility: a hybrid schedule of about 3 days in the office and 2 remote. • Growth: a real path to grow as the firm expands

Job Details

Job Details

Join a growing team in a role that keeps tax operations organized, accurate, and moving forward. This is an exciting opportunity for an experienced administrator who enjoys coordinating tax workflows, supporting talented professionals, and delivering an excellent client experience.

You’ll use Canopy Tax or an equivalent platform to manage client information, track tax returns, and help the team stay ahead of critical deadlines. Bring your attention to detail, proactive mindset, and passion for improving processes to a role where your work makes a daily impact.

Responsibilities

Coordinate day-to-day tax administration, keeping workflows organized from client intake through tax return completion and delivery.

Use Canopy Tax or equivalent software to maintain client records, manage tasks, track progress, and support document exchange.

Collect, organize, and review client documentation for completeness, following up promptly on missing information.

Support tax professionals with the administrative preparation, processing, and delivery of tax returns.

Monitor filing deadlines, extensions, and outstanding requests, escalating potential delays early.

Coordinate electronic filing procedures, obtain required authorizations, and track filing acknowledgments as assigned.

Communicate professionally with clients about documentation requests, status updates, and administrative questions.

Maintain accurate records and handle sensitive financial and personal information with discretion.

Collaborate with accounting and tax teams to resolve workflow issues and improve operational efficiency.

Keep procedures, checklists, and tracking systems current to support consistent service throughout the tax cycle.

Qualifications

5+ years of relevant experience in tax administration, tax operations, or accounting support, including hands-on experience with tax returns.

Experience using Canopy Tax or an equivalent tax practice management platform.

Strong understanding of tax return workflows, document requirements, filing deadlines, and administrative processes.

Excellent organizational skills, with the ability to manage competing priorities and maintain accuracy during busy tax periods.

Clear, professional written and verbal communication skills and a client-focused approach.

Proficiency with spreadsheets, office productivity tools, and digital document management systems.

Demonstrated ability to safeguard confidential information and follow established data security procedures.

A proactive, dependable approach, strong attention to detail, and confidence working both independently and collaboratively.

Experience supporting a public accounting firm or dedicated tax practice is preferred.

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