Project Administrator

Project Administrator

$60000 - $90000 per year | Concord, CA | On-site | Permanent

A bit about us:

Our client is a privately held, veteran owned general contractor with more than a decade of experience. It holds general engineering, general building, and mechanical licenses and self performs civil, site, and HVAC work. Its clients include federal agencies, public sector owners, healthcare systems, schools, and private developers.

The project teams are lean, which means the administrative function carries real weight. The people who keep paperwork, subcontractors, and deadlines organized are what let the field and project management focus on building. Leadership is hands on and values dependable people who take ownership.

Why join us?

A role that matters. On a small team, your organization and follow through directly affect schedule, cash flow, and compliance.

Broad exposure. You will see federal, public, healthcare, and private projects, with the contract and documentation demands that come with each.

A path to grow. Strong administrators can move toward project engineer, assistant project manager, or contract administration roles.

Leaders who are close to the work. Management is accessible and invests in the people around them.

A culture of safety and service. Every department shares the same standards for quality, integrity, and respect.

Job Details

Primary responsibilities

Maintain project files, contracts, subcontracts, insurance certificates, and bonding documents

Process submittals, RFIs, change order paperwork, and transmittals through the project management system

Prepare and track subcontractor pay applications, lien waivers, and retention

Coordinate certified payroll and compliance documentation for public and federal work

Schedule meetings, prepare minutes, and keep action items moving

Assist project managers and engineers with reports, correspondence, and closeout packages

Serve as a point of contact for subcontractors, suppliers, and owner representatives

Required qualifications

Prior administrative or project support experience in construction

Working knowledge of contracts, subcontracts, insurance requirements, and change order processes

Proficiency with project management software and Microsoft Office, especially Excel

Strong organization, accuracy, and follow through, with the ability to manage competing deadlines

Clear written and verbal communication

Preferred qualifications

Federal or public works experience, including certified payroll and prevailing wage

Familiarity with Procore or similar platforms

Experience with closeout documentation, O&M manuals, and warranty tracking

A degree or certificate in construction management, business administration, or a related field

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