Controller

Controller

$120000 - $140000 per year | Lutz, FL | On-site | Permanent

Controller - Construction

A bit about us:

Our client is an all-in-one, one-stop shop for all your access control, surveillance, networking, and cabling needs.

Why join us?

Growing company

Solid benefits

Great culture

Job Details

We are seeking a hands-on Controller to lead accounting, HR and financial operations for a growing group of five operating companies in Low Voltage, Construction infrastructure, VOIP, and other business lines. This role owns financial reporting, cash flow, job costing, and internal controls, while partnering closely with leadership and operations to drive profitability, scalability, and disciplined growth.The ideal candidate is willing to roll up their sleeves and manage accounting operations, billing, collections, payroll, job costing, HR administration, compliance, and financial reporting for all entities.Local Tampa Bay candidates only. Background checks, employment verification, and professional reference checks will be conducted. Credit Report will be pulled for this position.

Key Responsibilities

Accounts Receivable, AIA Billing & Collections

Oversee all customer billing activities, including AIA billings, progress billings, milestone billings, recurring service billings, and time-and-material invoices.

Prepare and submit monthly billing packages in accordance with contract requirements for AIA and others.

Review contract values, schedules of values, approved change orders, and project status to ensure accurate billing.

Monitor accounts receivable aging reports and collection activities.

Follow up on past-due accounts and resolve billing disputes.

Work closely with project managers and customers to improve collections and accelerate cash flow.

Maintain accurate customer records and support documentation.

Manage LevelSet for Notice to Owner for multistate projects.

Job Costing, Revenue Recognition & WIP Reporting

Review and manage job costing for over 100+ active projects.

Analyze labor, materials, subcontractors, equipment, and overhead allocations.

Prepare and maintain monthly Work-in-Progress (WIP) schedules.

Manage percentage-of-completion revenue recognition.

Identify margin erosion and project risks.

Work directly with Operations and Project Managers to review project financial performance.

Participate in meetings to discuss project profitability, staffing, collections, and project performance.

Maintain accurate project financial reporting for complex construction and low-voltage projects.

Accounts Payable & Vendor Management

Review-process vendor invoices.

Manage vendor payment schedules and cash requirements.

Maintain vendor records, W-9s, insurance certificates, and compliance documentation.

Complete vendor applications and onboarding packages.

Monitor purchasing activity and spending controls.

Maintain positive vendor relationships while managing company cash flow.

Upload schedule payments into cash applications for approval.

Contracts & Subcontractor Administration

Review of customer contracts and subcontractor agreements.

Track subcontractor insurance certificates, licenses, W-9s, and compliance requirements.

Monitor lien waivers and support contract documentation.

Support federally funded project requirements and compliance reporting.

Maintain contract files, change orders, and supporting documentation.

Ensure subcontractor compliance requirements are met before payments are released.

Payroll & Human Resources Administration

Oversee payroll for 65+ employees. (including hourly employees and Per Diems)

Prepare and submit certified payroll reports to multiple agencies.

Oversee coordination of background checks, offer letters, onboarding and new hire processing.

Assist with hiring and termination processes for multistate employees.

Support employee relations and HR safety and compliance activities.

Upload Payroll amounts into the Cash application.

Coordinate and shop for Health insurance plan each year.

Oversee workers’ comp process.

Customer & Vendor Compliance Administration

Complete customer onboarding packages

Complete vendor setup requirements.

Maintain customer compliance documentation.

Track certificates of insurance, W-9s, licenses, banking information, and supporting documents required by customers.

Maintain current documentation for customers, vendors, and subcontractors.

Insurance & Risk Management

Manage General Liability, Auto, Umbrella, and related insurance programs.

Obtain competitive quotes and assist with policy renewals.

Coordinate certificates of insurance and policy compliance.

Manage insurance claims and carrier communications.

Ensure insurance requirements are met for customers, contracts, and subcontractors.

Cash Management & Banking

Prepare weekly cash flow reports for multiple entities.

Coordinate vendor payments and cash planning.

Reconcile and review company credit card activity for over 60 employees.

Review and dispute unauthorized or incorrect credit card charges.

Manage user administration within the RAMP platform – (Creation, increases, terminations)

General Accounting

Maintain the general ledger and chart of accounts for 5 entities in QBO.

Prepare journal entries and account reconciliations.

Reconcile bank accounts, credit cards, and balance sheet accounts.

Manage month-end and year-end close processes.

Prepare monthly financial statements and support schedules.

Assist external advisors.

Maintain accurate accounting records and supporting documentation.

Intercompany Accounting

Record and reconcile intercompany transactions among five operating entities.

Prepare monthly intercompany allocations and adjusting entries.

Reconcile due-to and due-from accounts.

Ensure proper allocation of shared expenses and overhead costs.

Maintain accurate multi-entity financial records.

Operations Support

Provide financial analysis and operational support as needed.

Assist with special projects and process improvements for Master Production Files.

Serve as a professional resource for employees, customers, vendors.

Qualifications

Bachelor’s degree in accounting, Business or Finance. (Required)

Minimum 7 years of progressive accounting experience. (Required)

Construction, service contracting based accounting experience (Required)

Experience managing accounting functions for multiple entities.

Minimum 7 years with QuickBooks Online (Required)

Required - Hands-on experience with:

AIA Billing - Monthly Contract Billing

Accounts Receivable - Collections

Accounts Payable

Job Cost Accounting

Complex Project Accounting

Work-in-Progress (WIP) Reporting

Percentage-of-Completion Revenue Recognition

Certified Payroll Reporting

Construction Contracts

Subcontractor Agreements

Payroll Administration

Human Resources Administration

Intercompany Accounting

Insurance Administration

Multi-State Compliance

Technical Skills

Advanced Microsoft Excel skills required.

Strong proficiency with:

Pivot Tables

VLOOKUPs and XLOOKUPs

SUMIFS

Financial reporting schedules

Job costing analysis

WIP reporting

Revenue recognition schedules

Cash flow forecasting

Budget-to-actual reporting

Multi-entity financial reporting

Experience with Paychex payroll, and project management systems.

Preferred

Experience with federally funded contracts.

Experience within Low Voltage, Security Integration, VOIP, or similar construction-related industries.

Software integration, automation, and process improvement skills are a plus.

Experience with project management software and/or integration of ERP systems.

Ability to influence & input accounting metrics and automations during company integration processes.

Personal Attributes

Hands-on and detail oriented.

Strong organizational and follow-up skills.

Ability to manage multiple priorities in a fast-paced environment.

Professional and confident interacting with employees, customers, vendors, subcontractors.

Strong communication and problem-solving abilities.

High level of integrity, accountability, and professionalism.

Self-starter with a strong sense of ownership.

Willing to work extra mile and get the work done.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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