Assistant Controller

Assistant Controller

$90000 - $100000 per year | Middle River, MD | On-site | Permanent

Assistant Controller | Construction Accounting, Project Costing & Multi-Entity Operations

A bit about us:

Founded more than 140 years ago and supporting operations in Middle River, Maryland, we are a nationally established, full-service electrical contractor specializing in electrical construction, design, engineering, integration, service, and maintenance. We support projects ranging from individual service calls to complex, multiphase design-build engagements and remain committed to integrity, innovation, quality, safety, and continuous process improvement. The organization was established in 1884 and is recognized as the oldest electrical contractor in the United States.

Why join us?

Competitive Compensation, depending on experience, PLUS Benefits

Established Organization: Join a company with more than 140 years of electrical construction history

Project-Based Environment: Gain exposure to project costing, retention, change orders, earned revenue, bonding, and job closeouts

In-Office Position: Full-time opportunity

Job Details

Key Responsibilities and Duties

Payroll and Union Administration

Coordinate with the Administrative Assistant and corporate payroll team to ensure weekly payroll is processed accurately and on time

Serve as backup support for jurisdictional requirements and pay-scale questions involving multiple IBEW locals

Help address benefits questions and resolve benefit-related issues for union employees

Assist the Branch Controller with confidential weekly payroll processing through Traqspera and Spectrum

Support project accountants and administrative staff with certified payroll reporting

Accounts Receivable, Billing and Collections

Follow up on receivables that are more than 30 days overdue and maintain current collection notes

Assist with monthly accounts receivable cleanup and reconciliation

Review collection issues with branch leadership and develop appropriate follow-up plans

Review retention reports and prepare related customer invoices

Run weekly accounts receivable and retention reports and identify items requiring action

Support monthly corporate AR and retention reporting

Project monthly billing amounts for three or more entities

Assist with the approval and execution of change orders in Spectrum

Accounts Payable

Review and approve subcontractor payments

Assist with manual check requests

Review and approve credit-card expenses on a biweekly or monthly basis

Partner with corporate accounts payable to address and resolve payment or processing issues

Project Accounting and Quality Controls

Review and clean up open purchase orders for active and completed projects

Review and close open subcontracts associated with completed projects

Verify contract types and earned-revenue calculations during new-job setup

Assist with OCIP and CCIP questions and documentation

Support bond verification for new, active, and completed projects

Review job overview reports for cost opportunities, budget concerns, and potential overages

Close completed projects in Spectrum each month

Monitor job costs, contract status, billing, revenue recognition, and project closeout activity

Project Cost Reporting and Forecasting

Conduct quarterly Project Cost Summary reviews with the Branch Manager, project managers, and Branch Controller

Prepare quarterly Project Cost Summary reporting packages

Update project projections monthly and quarterly

Review project performance, anticipated costs, revenue, and potential cost overruns

Support billing projections and financial reporting for multiple entities

Budgeting, Audit and Operational Support

Assist the Branch Manager and Branch Controller with annual budget development

Help establish annual billing rates for service and time-and-material work

Respond to year-end audit inquiries and confirmation requests

Support new-hire training and departmental cross-training

Assist with bonding-related requirements for new, active, and completed projects

Document and update accounting and operational SOPs

Evaluate existing processes and recommend efficiency and control improvements

Perform additional accounting and operational duties based on business needs

Qualifications Needed

Bachelor’s degree in Accounting, Finance, or a related field

Minimum 5 years of progressive accounting experience; candidates with up to 10 years of relevant experience are preferred

Strong background in construction accounting, project accounting, accounts receivable, billing, retention, and job costing

Experience supporting payroll, preferably including union payroll, certified payroll, multiple pay scales, or multiple jurisdictions

Experience reviewing project costs, project projections, change orders, purchase orders, subcontracts, and completed-job closeout

Working knowledge of accounts payable and subcontractor payment processes

Experience producing project cost, AR, retention, billing, budget, or audit-related reports

Experience with Spectrum ERP is strongly preferred; comparable construction accounting software may be considered

Proficiency in Microsoft Excel and Microsoft Office

Proven ability to manage deadlines and maintain accurate records with limited direct supervision

Ability to work collaboratively with project managers, branch leadership, corporate accounting, payroll, and administrative teams

Familiarity with OCIP, CCIP, bonding, earned-revenue calculations, or IBEW requirements is helpful

Pennsylvania Allegheny County Notary designation is listed as a plus, although it appears less directly connected to the Middle River, Maryland location

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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