Accounting Assistant (AP/AR)

Accounting Assistant (AP/AR)

$25 - $30 per hour | Denver, CO | On-site | Consulting

Entry point into accounting with a PE-backed, tech-enabled logistics platform. Hands-on AP, AR, and intercompany work in QuickBooks Online, a direct line to the Accounting Manager, and a defined path to Staff Accountant.

A bit about us:

Our client was founded more than a decade ago and based in Denver, a PE-backed, tech-enabled logistics platform that helps multi-location businesses manage their distributed storage and inventory needs nationwide through one centralized solution.

Why join us?

Competitive Compensation: Competitive hourly rate (DOE) with overtime eligibility

401(k) with Company Match

Comprehensive Benefits: Company-subsidized Medical, Dental, and Vision; employer HSA contribution; company-paid Life and Disability Insurance; additional voluntary benefits

PTO & Paid Holidays

Clear Career Path: Defined progression into a Staff Accountant role and on to senior accounting positions as the department grows

Collaborative Work Environment: Join a growing accounting team with direct reporting to the Accounting Manager and real exposure to how the function runs

Growth Backing: Private equity support fueling continued investment in our people and platform

Job Details

Key Responsibilities and Duties

Accounts Payable

Receive, verify, and enter invoices; match invoices to purchase orders and receipts in QuickBooks Online

Assist with scheduling and executing payments via check, ACH, wire, and virtual card

Request, collect, and track vendor W-9s, including the annual refresh for expiring or changed vendors

Securely collect and verify vendor banking details under established controls

Resolve invoice discrepancies and handle vendor inquiries

Support annual 1099 preparation by validating vendor records and tax ID information

Accounts Receivable

Create and send accurate invoices based on contract terms

Record incoming payments, apply them to the correct accounts, and upload bank files

Monitor aging reports, follow up on overdue invoices, and escalate late payments

Resolve billing discrepancies and reconcile customer accounts

Prepare AR metrics including aging reports and DSO

Intercompany Support

Support cost allocations across entities

Create and post intercompany invoices, ensuring both sending and receiving sides are recorded

Perform monthly and quarterly reconciliations of intercompany AP/AR accounts

Monitor and clear imbalances so differences are resolved by set deadlines

Document Management & Close Support

Maintain the accounting documentation repository so invoices, receipts, statements, and schedules are filed and retrievable

Build and maintain the monthly close folder structure, indexing support to the correct period

Keep records audit-ready so documentation requests are fulfilled without reconstruction

Complete assigned pre-close checklist items and report status to the Accounting Manager

Gather documentation for external audit, tax filings, and compliance requests

Maintain vendor and customer contact records in the accounting system

Process incoming accounting mail and route correspondence; support ad-hoc team projects

Qualifications

Needed:

High school diploma or equivalent required; coursework or a degree in accounting, finance, or business is a plus

Prior experience in bookkeeping, accounts payable, accounts receivable, or accounting administrative support strongly preferred

Experience or strong background in invoice entry, PO and receipt matching, payment application, and vendor record maintenance

Working proficiency with Microsoft Excel and Microsoft 365

Exposure to QuickBooks Online or another ERP accounting system preferred

Proven ability to manage recurring deadlines and keep records organized to an audit-ready standard

Ability to handle confidential financial and vendor banking information with discretion

Clear professional written and verbal communication with vendors, customers, and internal teams

Experience supporting multi-company or multi-entity organizations is a plus

Interest in building a long-term career in accounting

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