Senior Administrative Assistant

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior Administrative Assistant based in the United States.

The Senior Administrative Assistant will provide high-level administrative support to senior leaders across Business Development, Alliance Management, and Human Resources. This role is essential to ensuring smooth daily operations, effective coordination, and strong collaboration across multiple functions and time zones. The successful candidate will manage complex schedules, travel arrangements, expenses, meetings, and confidential information. Working closely with senior executives and administrative colleagues, they will help streamline processes and maintain efficient communication across teams. The position also involves supporting strategic partnerships and HR activities in a dynamic, international life sciences environment. This is an opportunity for an experienced administrative professional to make a meaningful contribution to organizational effectiveness while supporting innovative scientific initiatives. Accountabilities

The Senior Administrative Assistant will ensure seamless administrative operations by anticipating leadership needs, coordinating priorities, and maintaining accurate information across departments. Key responsibilities include:

• Manage complex calendars, appointments, travel arrangements, itineraries, and expense reports for senior leaders across multiple time zones.

• Coordinate administrative coverage and responsibilities with colleagues to ensure consistent and efficient support across Business Development, Alliance Management, and Human Resources.

• Maintain shared digital sites, organizational records, contact lists, and meeting memberships, ensuring accurate information, appropriate access, and version control.

• Handle confidential business, partnership, and employee information with discretion and sound judgment.

• Review and direct sensitive requests to the appropriate leaders while ensuring timely and effective communication.

• Coordinate service requests with internal departments and facilitate the processing of confidentiality agreements.

• Prepare meeting agendas, document discussions, and distribute meeting minutes for the Global Human Resources Business Partner Unit.

• Track action items and follow up with relevant stakeholders to ensure timely completion of outstanding tasks.

• Collaborate with senior leaders and administrative teams to anticipate operational needs and improve cross-functional coordination.

Requirements

The ideal candidate will be a highly organized and proactive administrative professional with extensive experience supporting senior leadership in a fast-paced, complex, and international environment. The following qualifications and competencies are expected:

• High school diploma or equivalent, with at least six years of progressively responsible administrative experience or comparable professional experience.

• Substantial experience independently supporting senior leaders in complex, fast-paced, and cross-functional environments.

• Strong expertise in calendar management, meeting coordination, travel planning, itinerary preparation, and expense reporting.

• Proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and SharePoint.

• Excellent written and verbal communication skills, with the ability to interact effectively with stakeholders at different organizational levels.

• Strong organizational and prioritization skills, with the ability to manage competing requests and deadlines.

• High level of discretion, professionalism, sound judgment, and attention to detail when handling sensitive information.

• Ability to work independently while maintaining effective collaboration across teams, departments, and international time zones.

• Proactive and adaptable approach, with the ability to anticipate needs and resolve administrative challenges efficiently.

Preferred Qualifications:

• Bachelor's degree.

• Previous experience in Human Resources or external partnership management.

• Experience using the Concur travel and expense management system.

• Background in the life sciences industry or experience working in an international organization.

Benefits

• Competitive annual salary ranging from $85,700 to $137,100 USD, depending on responsibilities, education, experience, knowledge, skills, and qualifications.

• Eligibility for an annual performance-based bonus and equity, subject to company and individual performance.

• Comprehensive medical, dental, and vision insurance.

• Life, accidental death and dismemberment (AD&D), and critical illness insurance.

• Pre-tax Health Savings Account (HSA), Flexible Spending Account (FSA), and Dependent Care Reimbursement Account (DCRA) options.

• 24/7 Employee Assistance and Concierge Program.

• Parental and childbirth leave, along with family planning assistance.

• Virtual tutoring and childcare membership.

• Paid time off, including vacation, sick leave, bereavement leave, holidays, floating holidays, and a year-end U.S. shutdown.

• 401(k) retirement plan with company matching.

• Tuition reimbursement and student loan assistance programs.

• Employee wellness platforms and incentives.

• Professional development and career growth programs.

• Commuting allowance and subsidized parking.

• Discounted home, auto, and pet insurance.

• Additional employee wellbeing programs and benefits.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.